- Subject to what is said in Standing Order 18.2 below the Council or any Committee or Sub-Committee may hear deputations, of not more than 3 persons on any matter that is included within their terms of reference and delegation, other than where they are exercising a statutory function to determine an application by any person. (CS)
- Where a matter is the subject of consideration by more than one Committee, Sub-Committee or Short Life Working Group, or by one or more of those and the Council, or at more than one meeting of the same body, a request by a deputation to be heard will be considered only at the meeting where it is anticipated that matter will be finally determined (as distinct from being the subject of preliminary consideration or the subject of a recommendation). It will not be competent to consider a request to be heard on the same matter within a period of six months of the original decision, unless the Provost is satisfied that a material change of circumstances has occurred: always provided that where a matter may be the subject of consideration on more than one occasion the Provost will, in her/his sole discretion, determine whether on each occasion the issue to be discussed is so closely related as to be regarded as the same matter. (CS)
- Every application for a deputation must be in writing, signed by a representative of the organisation or group wishing to be heard, indicating whether they wish to be present in person or virtually, and setting out the matter on which they wish to be heard and delivered to the Executive Director with responsibility for Legal and Regulatory Support Services no later than three working days before the meeting concerned; but the Provost (i) may, at her/his sole discretion allow an application to be considered at shorter notice and (ii) will determine whether a deputation will be held in person or virtually.
The requirements for written notification at 18.3 shall also be satisfied by an email of the deputation being submitted by individual members via their Council email account. (CS)
- When an application is considered whether to hear a deputation, the merits of the matter itself will not be discussed. Unless the meeting agrees unanimously to hear or to refuse to hear the deputation, a vote will be taken without discussion on whether to hear the deputation. (CS)
- A deputation will have 10 minutes to present its case. If the meeting decides to hear more than one deputation on the same subject, the deputations will be heard together, and the Provost will decide how much time to allow, up to a maximum of 10 minutes each. (CS)
- Any Member may put one question to the deputation that is relevant to the subject, but the merits of the case must not be discussed by Members whilst the deputation is being heard. (CS)
- It will not be competent to move any motion arising from the subject matter raised by a deputation, unless the matter is included as an item of business on the agenda for the meeting, and discussion will be reserved until that item is reached. (CS)
Argyll and Bute Council Constitution - 18. Deputations
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