2.1 Tender Stage:
- Procurement Officer will use the Community Benefits Points Matrix (Section 3) to outline the minimum CBPs required in the contract.
- Tenderers will receive this Community Benefits: Guidance for Tenderers Document containing Sections 1-4 with the Invitation to Tender documents, they are expected to read and understand the amount of Community Benefits that would be expected to be delivered should their tender be successful.
- Tenderers are required to answer the Community Benefits question within the Invitation to Tender document, providing a breakdown of the Community Benefits Points, a Community Benefits Method Statement and a delivery timetable*.
* Delivery timetable N/A for frameworks.
2.2 Contract Management:
- The Contract Owner will make arrangements with the supplier to monitor Community Benefits delivery (a penalty may be set for non-compliance that is equivalent to the value of the Community Benefits that should have been delivered).
- Monitoring:
- Responses to the Community Benefits question within Invitations to Tender will become part of the contract’s Key Performance Indicators (KPIs).
- KPIs will be monitored as part of the ongoing contract management process for the contract, and progress will be reported back to the Sustainability Lead Officer on a regular basis.
- Evidence of Community Benefits achievements will be required from suppliers – i.e. apprenticeship/qualification certificates, photographs of community engagement activities/school visits, names and job titles for employment. This information should be provided with the regular updates on progress.
- Information on outcomes of Community Benefits Clauses in Argyll and Bute Council contracts are widely reported both within the Council and externally.
- Responses to the Community Benefits question within Invitations to Tender will become part of the contract’s Key Performance Indicators (KPIs).
