Public holiday - Monday 25th September
We will be closed on Monday 25th September for the public holiday
A new data protection law was introduced on 25th May 2018. As a result, we've updated our Privacy Notice to make it easier for you to find out how we use, process and protect your information.
Your Personal Data
What information do we need?
Argyll and Bute Council will act as the ‘Data Controller’ for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Iain Jackson, Governance and Risk Manager, Argyll and Bute Council, Governance and Law, Kilmory, Lochgilphead PA31 8RT.
Email: Iain.Jackson@argyll-bute.gov.uk or data.protection@argyll-bute.gov.uk
Telephone: 01546 604188 or 01546 605522
The information we collect from you will include details such as your name, address and e-mail address,
For the purposes of this specific service, the personal data we require includes special category information about you (also known as “sensitive personal data”), specifically:
Category |
Reason |
Race;
Ethnic Origin;
Sexual Orientation
|
Identifying or keeping under review the existence or absence of equality of opportunity or treatment between persons of different race or ethnic origin or sexual orientation, with a view to enabling such equality to be promoted or maintained, and is carried out with appropriate safeguards for the rights and freedom of data subjects. |
Health |
Assessing the suitability of housing adaptations and/or to assist with income maximisation.
|
Why we need this information?
Your information is being collected for the following purpose(s):-
We need to know this personal data in order to provide you with the correct advice, support and to establish your rights when you are requesting assessment for the above services.
If you do not provide this information then we will be unable to:
We will not collect any personal data from you that isn’t needed for delivery of those services.
The lawful basis for collecting your information in these circumstances are*:-
Legal obligation – processing is necessary for compliance with a legal obligation i.e. Statutory duties under: Housing (Scotland) Act 1987, Housing (Scotland) Act 2001, Housing (Scotland) Act 2006, Housing (Scotland) Act 2010.
Public task – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Council i.e. the provision of Welfare Rights advice and assistance provided to individuals to maximise their income; Home Energy Efficiency Advice and Assistance to improve property conditions and reduce fuel poverty; Empty Homes Advice and Assistance to individuals to enable empty homes to be brought back into use.
We are required to collect the special category information i.e. race, health, ethnic origin and sexual orientation for the following reason(s):
• For reasons of substantial public interest for aims that are proportionate and which contain appropriate safeguarding measures.
What we will do with your information?
In order to provide this service to you, we will share your information with the agencies or categories of organisations listed below for the purposes specified.
Partner Organisation
|
Reason for Sharing Information |
HOMEArgyll partners: - Argyll Community Housing Association - Dunbritton Housing Association - Fyne Homes - West Highland Housing Association
|
The management and operation of the common housing register for the allocation of social housing including statutory duties under homeless legislation. |
- Housing Support Providers (currently these are CARR GOM and HELP – updated information will be issued at contract renewal).
|
The provision of housing support as requested by individuals, homeless or threatened with homelessness.
|
Temporary Accommodation Providers (currently Blue Triangle Housing Association, Women’s Aid, Ardmore House and Kilmun Properties Ltd – updated information will be issued at contract renewal)
|
The provision of temporary accommodation for individuals, homeless or threatened with homelessness.
|
- Argyll and Bute Care & Repair - Argyll and Bute Health & Social Care Partnership
|
The provision of advice and assistance including financial assistance for major adaptations to suit disabled people in private housing.
|
- Home Energy Scotland - Procured Insulation Contractor (Currently BCA Insulation Ltd – updated informat18ion will be issued at contract renewal).
|
The provision of advice and assistance including financial assistance for improvements to the home energy efficiency of private housing.
|
- Family Mediation - Argyll and Bute - Other Argyll and Bute Council Departments - Other Statutory Agencies
|
Referral to other agencies, or, council departments in accordance with duties above and only with consent of the individual unless there are statutory duties to do so.
|
When you do not provide information directly to us, we may receive it from any of the above partner organisations.
All of the information we collect from you will be processed by staff in the United Kingdom. You should also be aware that your data will be stored on servers located in within the United Kingdom; the data will not be processed outside the European Union. We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this can be requested from the Data Protection Officer.
How long will we keep your information?
Type of Information
|
Retention Period |
Enhanced Housing Option assessments completed via the online portal.
|
180 days |
Advice, assistance and statutory duties in respect of housing and homelessness.
Financial Assistance for Empty Homes and Home Energy Efficiency.
Welfare Rights advice and assistance.
|
7 years |
Common Housing Register Application
|
7 years after being housed. |
Financial Assistance for Disability Adaptations, Repairs.
|
10 years |
We will usually keep your information for a minimum of 180 days, after this period it will be destroyed under secure arrangements if it is no longer required for the lawful purpose for which it was obtained. More information on our retention policy and procedure can be obtained from the Data Protection Officer if required.
Automated Decision Making
There are no Automated Decision Making systems used for any of the purposes identified above.
Your Rights
When you provide information to the Council, you will have the following rights:
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115 Email: Scotland@ico.org.uk