What information do we need?
Argyll and Bute Council will act as the ‘Data Controller’ in regard to the personal data you provide to us. The Data Protection Officer can be contacted at the Council’s headquarters is at Kilmory, Lochgilphead PA31 8RT. The email address is: data.protection@argyll-bute.gov.uk
[School NAME] has made a decision to use software called Widgit to provide you with Education services. This means that personal information about you that you have previously provided in order to receive Education will be shared with this company. This information is contained in the General Education Privacy Notice which can be found on the Council website. The personal data may include your name and other information needed to support your communication.
Why do Widgit need this information?
Your information is being collected to allow use of the software that is needed to support your communication. There are enhanced benefits to the pupil, parents/carers and the school in using this tool.
The legal bases for collecting your information in these circumstances are:
Article 6(1)(e) – Public Task on the basis of the obligations placed on the Education Authority to provide appropriate education, the protection of children at risk and to carry out its functions in relation to children and young people in a way which is designed to safeguard, support and promote their wellbeing, as laid out in the legislation below and regulations deriving from it:
- Children (Scotland) Act 1995 (as amended)
- Education (Scotland) Act 1980
- Education (Additional Support for Learning) (Scotland) Act 2009
- Scottish Schools (Parental Involvement) Act 2006
- Standards in Scotland’s Schools etc. Act 2000
- Children and Young People (Scotland) Act 2014
What we will do with your information?
The information Widgit collects from you will be processed and backed up in the UK and Germany. Germany, as part of the EU, has equivalent protections to those provided by the UK GDPR. A small amount of information may be processed in the USA on Widgit’s behalf by third parties. Widgit has contracts in place to provide equivalent protections to those provided by the UK GDPR.
Your information will be shared with the recipients or categories of recipients as detailed below:
|
Who we will share with |
Reason for Sharing |
|---|---|
| Widgit | Widgit provide tools to create symbolic communication resources. Some of these resources may need your name or other information about you to be useful to you. |
You should also be aware that your data may be downloaded from Widgit by [School Name] and will be stored on school servers located within the United Kingdom. We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this is provided on the Council website (www.argyll-bute.gov.uk) or can be provided in paper format on request to your School Support 01369 704000.
How long will Widgit keep your information?
Personal data will be held in Widgit for as long as the school is using the service. Schools will delete resources they have produced once they are no longer needed or will remove personal data from them. If the school ceases to use Widgit all resources and data will be deleted within 2 years.
Data downloaded from Widgit by the school will be kept as detailed in the General Education Privacy Notice. More information on Argyll and Bute Council’s retention schedule is provided on the Council website (www.argyll-bute.gov.uk) or can be provided in paper format on request to School Support 01369 704000.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the legal basis specified above is consent
- to lodge a complaint with the Information Commissioner’s Office
- to request access to your personal data
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
- to request rectification or erasure of your personal data, as so far as the legislation permits
If you would like this document in an alternative format, such as a hard copy, please contact [School Name] on [school phone number].
You can find out more about your rights in relation to data protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115 Email: Scotland@ico.org.uk
