Early Years Transport Application - Privacy Statement

A new data protection law was introduced on 25th May 2018. As a result, we've updated our Privacy Notice to make it easier for you to find out how we use, process and protect your information.

What information do we need?

Argyll and Bute Council will act as the ‘Data Controller’ in regard to the personal data you provide to us. The Data Protection Officer can be contacted at the Council’s headquarters is at Kilmory, Lochgilphead PA31 8RT.  The email address is: data.protection@argyll-bute.gov.uk   

We require general details such as your name and contact detail.  However for the purposes of this specific service, the personal data we require includes special category information about you (also known as ‘sensitive personal data’ which may include race / ethnic origin, religious beliefs or health details.  These are detailed on the Transport for Early Learning and Childcare application form.

When we are using this more sensitive type of personal information, our legal basis is usually that we require the information for reasons of substantial public interest for aims that are proportionate and which contain appropriate safeguarding measures

Why we need this information?

Your information is being collected for the following purpose:

To consider if assistance for transport is available for you to access early learning and childcare

We need to know this basic personal data in order to provide you with the services we provide that you have requested and to establish our rights in relation to those services. If you do not provide this information then we will be unable to assess your request.  We will not collect any personal data from you that isn’t needed for delivery of those services.

The legal basis for collecting your information in these circumstances is:

Public Interest: The Education Authority is not obliged to provide transport for children accessing early learning and childcare settings, however Argyll and Bute recognises the rurality of its geography and will consider if your request for assistance can be granted.

What we will do with your information?

All of the information we collect from you will be processed by staff in the United Kingdom.  

Your information will be shared with the recipients or categories of recipients listed below:

What we will do with your information

Who we will share with

Reason for Sharing

SEEMiS (Education department’s Management Information System) For processing your data
School Transport to facilitate the transport process
School Transport drivers and escorts to facilitate the transport process
PECOS (council payment system) to process payments to parents
Other agencies, such as Social Work and NHS if they are involved with you and/or your application for transport
Your early learning and childcare setting so they are informed and to sign off attendance for mileage claim forms where appropriate


You should also be aware that your data will be stored on servers located within the United Kingdom; the data will not be processed outside the European Union.  We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this is provided on the Council website (www.argyll-bute.gov.uk ) or can be provided in paper format on request to School Support on 01369 704000.

How long will we keep your information?

How Long we will keep your information

Type of Information

How Long we keep it for

Transport application form For the current academic session
Mileage Claim forms For the current academic session
PECOS records (council payment system)  Indefinitely


Your information will be destroyed under secure arrangements if it is no longer required for the lawful purpose for which it was obtained.  More information on our retention schedule is provided on the Council website (www.argyll-bute.gov.uk ) or can be provided in paper format on request to School Support on 01369 704000.

Automated Decision Making

No automated decision making will be undertaken.

Your Rights

When you provide information to the Council, you will have the following rights:

  • to withdraw consent at any time, where the legal basis specified above is consent
  • to lodge a complaint with the Information Commissioner’s Office
  • to request access to your personal data
  • to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
  • to request rectification or erasure of your personal data, as so far as the legislation permits

You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.


Information Commissioner’s Office

The ICO is the UK’s independent body set up to uphold information rights. 

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone:  0303 123 1113   Email:  casework@ico.org.uk 


The Information Commissioner’s Office – Scotland

45 Melville Street, Edinburgh, EH3 7HL

Telephone:  0303 123 1115  Email:  Scotland@ico.org.uk    

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