5. Project delivery plan and timescales
5. Project delivery plan and timescales
The project delivery plan will capture everything that must be done to make the project happen and the order things need to be tackled in. It will also highlight any critical dates or timescales. Funders will expect to see that a clear plan has been thought through and that timescales for delivery are realistic.
The tasks will vary depending upon the project and could be quite simple for an event or activity programme for example. At the other end of the scale, an example of a high level delivery plan for an asset acquisition and build project is provided in the link below.
Initial Delivery Plan for an asset acquisition and build project
| ACTIVITY | Month |
|---|---|
| Community and stakeholder consultation and engagement | Month 1 |
| Develop early stage Business Plan | Month 3 |
| Apply for funding to purchase building (e.g. Scottish Land Fund) | Month 6 |
| Secure funding required for building purchase | Month 12 |
| Purchase building | Month 15 |
| Finalise legal requirements for purchase | Month 15 |
| Apply for development funding (e.g. for architect fees) | Month 16 |
| Write a brief for an architect to carry out the design work for the redevelopment | Month 16 |
| Secure development funding | Month 19 |
| Procure an architect (will require clear procurement process if grant funded)* | Month 21 |
| Appoint architect and work with them to design the redevelopment (likely to require further consultation and an options appraisal) | Month 22 |
| Apply for planning permission (via the architect) | Month 24 |
| Clarify and apply for all other statutory permissions required (e.g. SEPA, archaeology) | Month 24 |
| Develop a funding strategy for the redevelopment project and make early stage contacts | Month 24 |
| Update the Business Plan to include the options appraisal, designs and indicative costs for the redevelopment | Month 24-26 |
| Planning permission received | Month 26 |
| Write and submit funding applications for the redevelopment capital build | Month 26-30 |
| Construction Drawings to Building Warrant Standard | Month 26-30 |
| Apply for Building Warrant (via architect) | Month 30 |
| Capital build funding secured | Month 30-34 |
| Work with architect to develop tender documents for capital build | Month 34-36 |
| Procure construction company through Public Contracts Scotland | Month 36-39 |
| Appoint construction company | Month 39 |
| Construction commences | Month 40 |
| Project management of build, including financial management, claims and liaison with all funders | Month 40-50 |
| Monitoring and Final Reports for all funders | Month 45-60 |
Procurement of services or goods to be paid for by grant funding needs to be carried out carefully to ensure that all requirements are met, through Public Contracts Scotland for example. See the section below for more information.
The timescales you provide for each stage of the process at this stage will be indicative and likely to move as a Useful Links project develops. However, it is useful to have a draft programme to capture all the key elements and activities, including statutory requirements such as planning permission and building warrants and relevant timescales.
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