Your Personal Data
What information do we need?
Argyll and Bute Council will act as a joint data controller alongside the Ministry of Housing, Communities and Local Government (MHCLG) for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Iain Jackson, Governance, Risk and Safety Manager, Argyll and Bute Council, Legal and Regulatory Support, Kilmory, Lochgilphead PA31 8RT. Email: Iain.Jackson@argyll-bute.gov.uk or data.protection@argyll-bute.gov.uk
Telephone: 01546 604188 or 01546 605522
The information we collect from you will be your name, address, e-mail address, job title, and telephone number.
Why we need this information?
Your information is being collected as an essential part of the UK Community Renewal Fund bidding process.
We need to know this personal data in order to:
- process your application to the UK Community Renewal Fund;
- assess your bid for potential inclusion in an Argyll and Bute Council application to the Ministry of Housing, Communities and Local Government (MHCLG) for these funds;
- so that we can contact you regarding your bid; and
- for monitoring purposes,
We may also use it to contact you about matters specific to the Fund.
If you do not provide this information then we will be unable to support your bid or process your application to the UK Community Renewal Fund. We will not collect any personal data from you that isn’t needed for carrying out the role of Lead Authority for the purposes of this fund.
Legal Basis for processing your personal information
Argyll and Bute Council will process all data according to the provision of the Data Protection Act 2018 and the UK General Data Protection Regulation 2018 (UK GDPR) and all applicable laws and regulations relating to processing of Personal Data and privacy.
The lawful basis for collecting your information in these circumstances is Article 6(1)(e) of the UK GDPR - Public Task – processing is necessary for the performance of a task carried out in the exercise of official authority vested in the Council as a Lead Authority for the UK Community Renewal Fund.
What we will do with your information?
In order to provide this service to you, as part of the process of assessing and prioritising projects to be submitted as part of an Argyll and Bute bid for funding, we will share your information with the following:
1. Other public bodies (and also receive information from these other bodies) for the purpose of preventing or detecting fraud
2. HMRC in compliance with legal obligations
3. Regulatory and law enforcement bodies in compliance with legal obligations
4. Other Council services to help us improve our services
5. An Assessment Panel which will be convened specifically for the purpose of assessing and prioritising bids
6. Contractors where they are used for monitoring purposes, to evaluate the programme. Their contract will set out what they are permitted to do with personal data.
7. The MHCLG, who will share your personal data with the relevant government departments including:
- Department for Work and Pensions (DWP)
- Her Majesty’s Treasury (HMT)
- Cabinet Office
- Office of the Secretary of State for Scotland
- Office of the Secretary of State for Wales
- Northern Ireland Office
- Department for Education
- Department for Business, Energy and Industrial Strategy (BEIS)
- Department for Environment, Food and Rural Affairs (DEFRA)
- Department of International Trade
- The data may also be shared with departments in the Devolved Administrations.
All of the information we collect from you will be processed by staff in the United Kingdom. Your data will be stored on servers located in within the United Kingdom, the data will not be processed outside the European Union. We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this can be requested from the Data Protection Officer.
How long will we keep your information?
We will usually keep your information for up to two years from the closure of the bidding process, currently estimated by to be July 2023. After this period it will be destroyed under secure arrangements if it is no longer required for the lawful purpose(s) for which it was obtained. More information on our retention policy and procedure can be obtained from the Data Protection Officer if required.
Automated Decision Making
No automated decision making will take place.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the lawful basis specified above is consent;
- to lodge a complaint with the Information Commissioner’s Office – see below for details;
- to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request;
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract; and
- to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113
Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115
Email: Scotland@ico.org.uk