What information do we need?
Argyll and Bute Council will act as the ‘Data Controller’ for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Iain Jackson, Governance and Risk Manager, Argyll and Bute Council, Governance and Law, Kilmory, Lochgilphead PA31 8RT.
Email: Iain.Jackson@argyll-bute.gov.uk or email@example.com
Telephone: 01546 604188 or 01546 605522
Unless specifically agreed with you, we will only collect personal data about you which does not include any special categories of personal information about you (also known as ‘sensitive personal data’). The information will include details such as your name, address, contact details, financial information and details of any family members providing an income to your household.
Why we need this information?
Your information is being collected to allow the Trustees appointed by Argyll and Bute Council to make decisions on the distribution of funds, and the information sought is required to allow them to consider your application.
We need to know this basic personal data in order to measure your application against the distribution guidance and grant criteria, thus allowing trustees to make an informed decision on your application. If you do not provide this information then we will be unable to provide those services to you. We will not collect any personal data from you that isn’t needed for delivery of those services.
The lawful basis for collecting your information in these circumstances is:
Public task: The processing of personal information is necessary for the exercise of official authority vested in the controller, Argyll and Bute Council, in terms of the bequest made by Major George Melville Duncan on 01 September 1956 and the Trust established by Andrew Greenlees on 13 July 1935.
What we will do with your information?
From the point of your application being made we will retain the information provided on your application form, making this available to the appointed trustees of the GM Duncan Bequest and the Andrew Greenlees Trust. We will use your information to contact you about the outcome of your application and to make payment of any grant awarded. As part of the assessment process we will also consult with Argyll and Bute Council staff in Customer and Support Services to allow us to verify the information which has been provided on the application form. We will also share your information with colleagues in Finance to allow them to process the vouchers which are issued as payment. .
You should be aware that your data will be stored on servers located within the United Kingdom. We will take all reasonable steps to ensure that your data is kept secure and more information on how we do this can be provided by contacting the Data Protection Officer (contact details can be found above).
How long will we keep your information?
We will keep your information until all vouchers are issued to successful applicants, after which it will be destroyed under secure arrangements. If required, more information on our retention policy can be obtained from the Data Protection Officer (contact details can be found above).
Automated Decision Making
No automated decision making will take place
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the legal basis specified above is consent
- to lodge a complaint with the Information Commissioner’s Office (see details below)
- to request access to your personal data
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
- to request rectification or erasure of your personal data, as far as the legislation permits
To find out further details about any of these rights, please contact the Data Protection Officer.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 Email: firstname.lastname@example.org
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115 Email: Scotland@ico.org.uk