Minibus driving assessment - Privacy Statement

A new data protection law was introduced on 25th May 2018. As a result, we've updated our Privacy Notice to make it easier for you to find out how we use, process and protect your information.

Personal Data 

What information do we need? 

Argyll and Bute Council will act as the ‘Data Controller’ in regard to the personal data you provide to us in this application form. The Data Protection Officer can be contacted at the Council’s headquarters is at Kilmory, Lochgilphead PA31 8RT.  

The email address is:  

Unless specifically agreed with you, we will only collect personal data about you which does not include any special categories of personal information about you (also known as ‘sensitive personal data’.  The information will however include details such as your name, address, e-mail address, job title.

Why we need this information? 

The information is being collected for the following purpose(s):- 

To progress your minibus driving assessment 

We need to know this basic personal data in order to provide you with the service you have requested and to establish our rights in relation to those services, as detailed in the contract we have with you.  If you do not provide this information then we will be unable to provide those services to you.  We will not collect any personal data from you that isn’t needed for delivery of those services.

The legal basis for collecting your information in these circumstances is 

Performance of a contract: Carrying out minibus driving assessment 

Your name, address date of birth and contact details will be shared within the council with the recipients or categories of recipients listed below:- 

  • Driving Assessor 
  • Customer Service Point Assistants
  • Fleet Services  

Payment Contact details will be shared with Debtors Team (to raise an invoice) if applicable.

You should also be aware that your data will be stored on servers located within the United Kingdom; the data will not be processed outside the European Union.5 We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this is provided on the Council website ( ) or can be provided in paper format on request too.

How long will we keep your information? 

We will usually keep your information until the assessment expires.  After this period it will be destroyed under secure arrangements if it is no longer required for the lawful purposes for which it was obtained.  More information on our retention schedule is provided on the Council website ( ) or can be provided in paper format on request to: 

Your Rights

When you provide information to the Council, you will have the following rights: 

  • to lodge a complaint with the Information Commissioner’s Office 
  • to request access to your personal data 
  • to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract 
  • to request rectification or erasure of your personal data, as so far as the legislation permits
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