Consultations - Education - Privacy Statement

Your Personal Data

Argyll and Bute Council will act as the ‘Data Controller’ in regard to the personal data you provide to us. The Data Protection Officer can be contacted at the Council’s headquarters is at Kilmory, Lochgilphead PA31 8RT.  The email address is: data.protection@argyll-bute.gov.uk  

What information will we collect?

The information we collect will be outlined in the survey or other material supporting the consultation. Where possible no personal information will be collected. Often surveys will request your name and contact information. Consultations will not normally request special category data.

Why do we need this information?

Argyll & Bute Council conduct surveys and other consultations to gather information from parents/carers and pupils, and staff at its educational settings. This information is collected for the following purposes:

• To gather feedback on the quality of provision in educational settings and inform improvements.
• To verify that participants in surveys or consultations are part of the relevant school community.
• To gather views on proposed changes to educational provision, in line with statutory requirements.

If responses from pupils raise specific issues, we may use these to put in place appropriate support. If any response raises child protection concerns these will be addressed through the council’s safeguarding processes.

The lawful basis for collecting your information in these circumstances is:-

Article 6(1)(e) – Public task on the basis of the obligations placed on the Authority to consult with parents and pupils and improve our services as outlined in the legislation below:

• Education (Scotland) Act 1980
• Education (Additional Support for Learning) (Scotland) Act 2009
• Scottish Schools (Parental Involvement) Act 2006
• Standards in Scotland’s Schools etc. Act 2000
• Children and Young People (Scotland) Act 2014

What we will do with your information?

We may share your personal data and feedback to the appropriate service(s) within the Council who are responsible for carrying out an analysis of consultation responses.  Your personal data may also be used to contact you to advise on how your consultation feedback has been processed and how it has helped to inform our work.  We may also publish a summary of all consultation responses, but these will not contain any personal data.

Your data will be stored on servers located within the United Kingdom.  We will take all reasonable steps to ensure that your data is kept secure, and more information on how we do this can be provided by contacting the Data Protection Officer (contact details can be found above).

How long will we keep your information?

Your personal information will only be kept for as long as required following closure of the consultation, up to a period of one year.  Your consultation response, from which any personal information has been removed, may be kept for longer, in the event that it becomes part of a file in relation to the specific consultation you have responded to. If your response gives rise to a need to offer specific support it may be retained as part of your or your child’s Educational Record, for 5 years following completion of school education.

More information on our retention policy can be obtained from the Data Protection Officer if required.

Automated Decision Making

No automated decision making will take place.

Your Rights

When you provide information to the Council, you will have the following rights:

• to withdraw consent at any time, where the legal basis specified above is consent (not applicable)
• to lodge a complaint with the Information Commissioner’s Office – see below for details
• to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request.
• to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract (not applicable)
• to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.

You can find out more about your rights in relation to data protection or from the Data Protection Officer by telephone or in writing, as detailed above.

Information Commissioner’s Office

The ICO is the UK’s independent body set up to uphold information rights. 

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone:  0303 123 1113   Email: casework@ico.org.uk 

The Information Commissioner’s Office – Scotland

45 Melville Street, Edinburgh, EH3 7HL

Telephone:  0303 123 1115 Email:  Scotland@ico.org.uk

Note

This Privacy Notice applies to information provided to the Council by individuals within our general correspondence systems, including surveys. If your enquiry is progressed by a particular service and the content of this Notice is not applicable, then another, service specific, Privacy Notice will be provided to you.