Venue: Council Chambers, Kilmory, Lochgilphead. View directions
Contact: Adele Price-Williams Tel: 01546 604480
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The Chair welcomed Councillor Bruce Marshall to his first meeting of the Performance Review and Scrutiny Committee. Having noted the commitments of officers in attendance, the Chair ruled, and the Committee agreed to vary the order of business. The items are minuted in the order they were discussed. .
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APOLOGIES FOR ABSENCE Minutes: Apologies for absence were intimated on behalf of:- Cleland Sneddon, Chief Executive, Argyll and Bute Council Councillor Donald MacMillan Jennifer Nicoll, Highlands and the Islands Enterprise
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DECLARATIONS OF INTEREST Minutes: There were no Declarations of Interest intimated. |
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Minutes of the Performance, Review and Scrutiny Committee as held on Thursday 25 August 2016. Minutes: The Minutes of the Performance Review and Scrutiny Committee meeting held on Thursday 25 August 2016 were approved as a correct record. |
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CORPORATE COMPLAINTS - ANNUAL REPORT 2015-16 PDF 79 KB Report by Executive Director – Customer Services Additional documents: Minutes: The Committee gave consideration to a report providing information on how the Council have dealt with complains during the period 1 April 2015 and 31 March 2016 and performed against the statutory indicators which have been agreed between the Scottish Public Services Ombudsman(SPSO) and the Local Authorities Complaint Handlers Network. Decision: The Committee noted the contents of the report. (Ref: Report by Executive Director of Customer Services, dated 17 November 2016, submitted.) |
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TREASURY MANAGEMENT MONITORING REPORT PDF 261 KB Report by Head of Strategic Finance Minutes: The Committee gave consideration to a report setting out the Council’s treasury management position from the period 1 July 2016 to 31 August 2016. The report provided information on the Council’s overall borrowing position; borrowing activity; investment activity; economic background; interest rate forecast and prudential indicators. The Chief Internal Auditor agreed to provide further information in respect of lending to other local authorities, at the next meeting of the Committee. Decision: The Committee noted the contents of the report. (Ref: Report by Head of Strategic Finance dated 17 November 2016, submitted.) |
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POST COMPLETION REVIEW LESSONS LEARNED PDF 75 KB Report by Head of Facility Services Additional documents: Minutes: The Committee gave consideration to a report summarising the findings and lessons learned from carrying out reviews of capital projects which completed during 2015-16 as part of the programme of continuous improvement to identify good practise and areas for improvement. Discussion was had in relation to project performance and in particular the variance of the rewiring projects at the Corran Halls, Oban and Rhunahaorine Primary School. The Head of Facility Services agreed to provide further information in this regard. Decision The Committee noted the content of the report. (Reference: Report by Head of Facility Services dated 17 November 2016, submitted) |
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QUARTERLY PERFORMANCE REPORTS AND SCORECARDS PDF 1 MB Report by Chief Executive and Head of Improvement and HR Minutes: The Committee gave consideration to a report presenting the
Council and Departmental performance reports and associated scorecards for
performance in FQ2 1 July – September 2016 as set out by the Planning and Performance
Management Framework. The Scorecards were presented and Members of the Committee
were invited to ask officers questions on the performance reports. Decision: The Committee:- (a) noted
the contents of the report; and (b)
did not agree that the wording of key success 1
in the Customer Services performance report was appropriate. (Reference: Report by Chief Executive dated 17 November
2016, submitted) |
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SERVICE ANNUAL PERFORMANCE REVIEWS 2015-16 PDF 4 MB Report by Chief Executive and Head of Improvement and HR Minutes: The Committee gave consideration to a report presenting the
12 Service Annual Performance Reviews 2015-16, providing an important annual
overview to complement the quarterly performance reports as well as operational
detail underpinning the Council’s Annual Report. Decision: The Committee noted that the annual performance reports and
associated annualised scorecards would now be published on the Council’s
website. (Ref: Report by Chief
Executive, dated 17 November 2016, submitted.) |
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COUNCIL ANNUAL REPORT 2015-16 PDF 94 KB Report by Executive Director – Customer Services and Head of Improvement and HR Additional documents: Minutes: The Committee gave consideration to the Council Annual
Report for 2015-16, which forms part of the Council’s public performance
reporting actions. Decision: The Committee noted the annual report 2015/2016. (Ref: Report by Chief
Executive, dated 17 November 2016, submitted.) |
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MAXIMISING ATTENDANCE PDF 273 KB Report by Chief Executive and Head of Improvement and HR Minutes: The Committee gave consideration to a report providing an
update on the Council’s absence performance during the quarter July – September
2016. The report also provided the national
context in terms of absence performance and support provided to employees and
managers to assist them to maximise attendance at Argyll and Bute Council. Discussion took place in respect of service
choices; the identification of stress and the procedures put in place for staff
and managers in combating stress related illnesses; the development of absence
reporting in the Health and Social Care Partnership and the level of
benchmarking detail contained in the report.
Decision The Committee: (a) noted
the content of the report; and (b) noted
that the measures the Council has put in place to manage attendance, has
resulted in positive progress against a deteriorating national picture. (Reference: Report by Executive Director – Customer Services
dated 17 November 2016, submitted) |
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REVIEW OF PLANNING AND PERFORMANCE MANAGEMENT FRAMEWORK - CHANGES TO SERVICE PLANNING PDF 60 KB Report by Head of Improvement and HR Additional documents: Minutes: The Committee gave consideration to a report updating on the initial stage in the review of the Planning and Performance Management Framework, and the proposals to change the structure, reporting and software used to create Service Plans. Decision: The Committee noted the contents of the report. (Ref: Report by Executive Director of Customer Services, dated 17 November 2016, submitted.) |
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PEOPLE STRATEGY PERFORMANCE REPORTING PDF 59 KB Report by Head of Improvement and HR Additional documents: Minutes: The Committee gave consideration to a report advising of the
developments in the corporate improvement programme activity, which has
recently been approved by the Council as part of the People Strategy. Decision: The Committee: (a) noted
the content of the report; and (b)
agreed the proposed performance reporting
programme to the Committee.
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SCRUTINY ROLE - HEALTH AND SOCIAL CARE PARTNERSHIP PDF 63 KB Repot by Head of Strategic Finance Minutes: The Committee gave consideration to a report providing
advice regarding their role in respect of scrutinising Argyll and Bute’s Health
and Social Care Partnership. Discussion
took place in respect of the number of statutory services retained by the
Council and the need for accountability and clarity when issues arise. The Chief Internal Auditor confirmed that a
report specifically on assurance mapping would be presented to the Integrated
Joint Board’s Audit and Performance
Committee in December for consideration and may then be brought to the next meeting
of the Performance Review and Scrutiny Committee in February 2017. Decision: The Committee noted the
advice received that there is no call in or direct scrutiny function but
rather the Council monitors the performance of the Health and Social Care
Partnership in relation to the agreed outcomes as set out in the 3 year
strategic plan. (Ref: Report by Head
of Strategic Finance, dated 17 November 2016, submitted.)
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HEALTH AND SOCIAL CARE PARTNERSHIP PERFORMANCE REPORT PDF 154 KB Report by Chief Officer – Health and Social Care Partnership Additional documents: Minutes: Prior to consideration of this item, the Chair expressed his
dissatisfaction that there was no officer from the Health and Social Care
Partnership in attendance to speak to the report The Committee gave consideration to the report provided by
the Health and Social Care Partnership which outlined Partnership performance
against the National Health and Wellbeing Outcomes (NHWBO) for financial
quarter one 2016/17. Discussion took
place on the format of the report and the information provided, with the
Committee noting their concern in relation to the relevance of some of the
indicators included as they were not Council responsibilities. Decision: The Committee noted the format and the content of the report
(Ref: Report by Head
of Strategic Planning and Performance, HSCP, dated 17 November 2016,
submitted.) |
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SCRUTINY OF POLICE SCOTLAND PDF 1 MB Report by Divisional Commander for Argyll and West Dunbartonshire Division, Police Scotland Minutes: The Committee gave consideration to a report providing the
second quarterly update in relation to the Argyll and Bute Local Policing Plan
for 2016/17. The report highlighted
current crime trends and issues identified in the previous three month period
and provided some context around crime trends over the longer term. Chief Superintendent Manders
provided information on the recently reported Police estates rationalisation;
the annual priorities setting agenda; the change of area for the purpose of
comparison reporting and the introduction of the two Youth Engagement
Officers. Decision: The Committee noted the contents of the report. (Ref: Report by
Divisional Commander for Argyll and West Dunbartonshire Division, Police
Scotland, dated 17 November 2016, submitted.)
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SCRUTINY OF SCOTTISH FIRE AND RESCUE PDF 529 KB Report by Local Senior Officer, Scottish Fire and Rescue Minutes: The Committee gave consideration to a report highlighting
the Scottish Fire Rescue Service (SFRS) quarterly review of local performance
within Argyll and Bute for 2016-2017 and the progress in the delivery of local
priorities as set within the Local Fire and Rescue Plan for the area. Further information was provided in relation
to the Fire Reach Programme and the
pilot of a project in relation to trips, slips and falls in the Dunoon and Oban areas. Decision: The Committee noted the contents of the report. (Ref: Report by Local
Senior Officer, Scottish Fire and Rescue dated 17 November 2016, submitted.) |
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PERFORMANCE REVIEW AND SCRUTINY COMMITTEE WORKPLAN PDF 73 KB Performance Review and Scrutiny Committee Workplan 2016/17 Minutes: The Committee gave consideration to the workplan to facilitate forward planning of reports to the Performance Review and Scrutiny Committee. Having noted the recent employment of the youth engagement officers with Police Scotland, Members requested that they be invited to a future meeting of the Committee to provide a short presentation giving an insight into their roles. Decision: The Committee noted the contents of the workplan. (Ref: Performance Review and Scrutiny Work Plan dated 17 November 2016, submitted.) |