Venue: Council Chambers, Kilmory, Lochgilphead. View directions
Contact: Shona Marshall Tel:01546 604407
No. | Item |
---|---|
The Chair of the PRS
Committee intimated that he had received an urgent Notice of Motion which he
read to the Committee as follows: “In view of the continuing
public interest and the likelihood of scrutiny from external bodies, I
request that, under its Terms of Reference, the PRS Committee consider the
decision of A&BC to reject the offer from SCCDC to purchase Castle Toward
from A&BC, particularly in the light of the very substantial support from
Highlands & Islands Enterprise, the Scottish Government and the
overwhelming majority of the community of South Cowal” Proposer: Councillor Bruce
Marshall Seconder: Councillor Vivien Dance The Chair indicated that,
while satisfied that the motion fell within the Terms of Reference specified
for the PRS Committee, it was not his intention to deal with the matter as an
urgent item today. He ruled that that the matter would be dealt with as a
substantive item on the agenda at the May meeting of the Committee to allow the
appropriate input to be assembled which would enable the PRS Committee to give
effect to its terms of reference. The Committee went on to
welcome Andrew McClure, Group Manager, Community Safety, Scottish Fire and
Rescue to the meeting. |
|
APOLOGIES FOR ABSENCE Minutes: An apology for absence was
intimated on behalf of Councillor Iain Angus MacDonald. |
|
DECLARATIONS OF INTEREST Minutes: There were no declarations of
interest intimated. |
|
Performance Review and
Scrutiny Committee 20 November 2014. Minutes: The Minutes of meeting of the
Performance Review and Scrutiny Committee held on 20 November 2014 were
approved as a correct record. |
|
SCRUTINY OF POLICE SCOTLAND PDF 424 KB Report by Local Police
Commander, Police Scotland Minutes: The Chief Superintendent gave
a brief update on Special Constables, Strengthening Local Policing (Proposal)
and Firearms Licensing in Argyll and Bute, and then went on to present the
third quarterly report for Argyll and Bute for 2014/15 to the Committee. The report detailed
statistics on; ·
Road Safety &
Road Crime ·
Violence,
Disorder & Antisocial Behaviour ·
Protecting
Vulnerable People ·
Major Crime and
Counter Terrorism; and ·
Acquisitive Crime Discussion focussed on the
detection of rape crime; reduction in violent, disorder and antisocial
behaviour crime; road safety; terrorism and the merging of two police
divisions. It was also noted that it was important for communities to be
reassured that there were sufficient local police officers in Argyll and Bute
to cover rural areas. Decision The Committee noted the
contents of the report. (Reference: Report by Local
Police Commander dated 19 January 2015, submitted) |
|
SCRUTINY OF SCOTTISH FIRE AND RESCUE PDF 182 KB Report by Local Senior Officer,
Scottish Fire and Rescue Minutes: The Committee considered a
report, presented by Andrew McClure, Group Manager, Community Safety, Scottish
Fire and Rescue, which provided an update to the Committee on the performance
of the Scottish Fire and Rescue Service in the Argyll and Bute area from April
– December 2014 inclusively. Discussion took place on the
report and also the difficulty in recruiting operational crew to key locations
in Argyll and Bute. It was noted the Scottish Fire and Rescue Service Board (SFRSB)
was appointed nationally by the Scottish Government as set out in
legislation. Local Authority Fire Boards
had been in place prior to the creation of the Scottish Fire and Rescue Service
in 2012. Decision The Committee; 1. noted the contents of the report; and 2. agreed that the Executive Director – Customer Services
investigate making representation to the SFRSB highlighting the Council’s
concerns about the difficulties in recruiting operational fire staff in the
Argyll and Bute area. (Reference: Report by Local Senior Officer, Scottish Fire
and Rescue Service dated February 2015, submitted) Group Manager Andrew McClure
left the meeting at this point. |
|
STRATEGIC RISK REGISTER PDF 54 KB Report by Head of Strategic
Finance Additional documents: Minutes: The Committee considered a
report which was a review of the recently agreed Strategic Risk Register (SRR)
and was prepared as per the agreed reporting 6 monthly reporting cycle. It was commented that it would
be of benefit to have a one off report at a future meeting about the
composition of the SRR. Decision The Committee noted; (i)
the contents of
the updated Strategic Risk Register; and (ii)
that arrangements
would be put in place to hold a workshop/seminar on the Strategic Risk Register
to which Members of the PRS Committee would be invited. (Reference: Report by Head of
Strategic Finance dated 26 February 2015, submitted) |
|
TREASURY MANAGEMENT MONITORING REPORT 31 DECEMBER 2014 PDF 258 KB Report by Head of Strategic
Finance Minutes: A report setting out the
Council’s treasury management position for the period 1 November 2014 to 31
December 2014 was considered. The report
provided information on the Council’s overall borrowing position, borrowing
activity, investment activity, economic background, interest rate forecast and
prudential indicators. Decision The Committee noted the
Treasury Management Monitoring report. (Reference: Report by Head of
Strategic Finance dated 26 February 2015, submitted) |
|
TREASURY MANAGEMENT STRATEGY STATEMENT AND ANNUAL INVESTMENT STRATEGY PDF 48 KB Report by Head of Strategic
Finance Additional documents: Minutes: The Committee considered a
report on the Treasury Management Strategy Statement and Annual Investment
Strategy, which sets out the strategy for borrowing and investing for the
year. The types and limits on the use of
investment products which would be used to manage the Council’s treasury
transactions for the year were included within the Annual Investment Strategy. Decision The Committee recommended
approval of the Treasury Management Strategy Statement and Annual Investment
Strategy. (Reference: Report by the Head of Strategic Finance dated
26 February 2015, submitted) |
|
PERFORMANCE REPORT FQ3 2014 - 15 PDF 696 KB Report by Chief Executive Minutes: The Committee considered the
Council and Departmental performance reports with associated scorecards for
performance in FQ3 2015 – 15 (October – December 2014). Each Departmental scorecard
was discussed in depth, with particular attentions being paid to the reasons
underlying Corporate Objectives indicators which were highlighted in red. Decision The Committee reviewed the
reports and scorecards as presented, noting the contents thereof. (Reference: Report by the
Chief Executive dated 26 February 2015, submitted) |
|
PLANNING AND PERFORMANCE MANAGEMENT FRAMEWORK - REVISION PDF 66 KB Report by Executive Director
– Customer Services Additional documents: Minutes: A report which provided an
updated version of the Council’s Planning and Performance Management Framework
(PPMF) was considered by the Committee.
The framework had been updated to reflect the changes to Political Management
Arrangements in the Council and the role of Strategic Committees. Decision The Committee; 1. noted the revised PPMF; and 2. agreed that the Health and Social Care Integration
report be presented to the August meeting of the Committee. (Reference: Report by Executive Director – Customer
Services dated 26 February 2015, submitted) |
|
LOCAL GOVERNMENT BENCHMARKING FRAMEWORK PDF 439 KB Report by Executive Director
– Customer Services Minutes: As part of the agreement by
the Committee to review the Local Government Benchmarking framework in four
sections over a year, the Committee considered the third section in respect of
Corporate Services and all Satisfaction data. Decision The Committee noted the
contents of the report. (Reference: Report by Executive Director – Customer
Services dated 26 February 2015, submitted) |
|
CORPORATE IMPROVEMENT PROGRAMME PROGRESS PDF 89 KB Report by Executive Director
– Customer Services Minutes: The Committee considered a
report which provided an update on the progress of the Corporate Improvement
Programme. Decision The Committee; 1. noted the progress made in delivering the Corporate
Improvement Programme; and 2. noted that officers were currently carrying out work
to develop an updated Corporate Improvement Plan (Reference:
Report by Executive Director – Customer Services dated 26 February 2015,
submitted) |
|
MAXIMISING ATTENDANCE: COUNCIL PERFORMANCE OCTOBER - DECEMBER 2014 PDF 386 KB Report by Executive Director
– Customer Services Minutes: The Committee considered a
report which provided an update on the Council’s performance against targets
and performance indicators for Maximising Attendance during the period October
– December 2014. Discussion took place on the
procedures required to ensure that an employee was accurately assessed as being
unable to work; that all feasible measures were put in place to ensure that an
employee was able to return to their substantive or similar post; and also the
most common reasons reported for being absent on long term sickness. Decision The Committee; (i)
noted the content
of the report; and (ii)
agreed that the
Corporate Audit Action Plan, which had been produced following the findings of
the stress audit and employee survey, be incorporated into a future report to
the Committee. (Reference: Report by Executive Director – Customer
Services dated 26 February 2015, submitted) |
|
Report by Executive Director – Development and Infrastructure Services Additional documents: Minutes: The Committee considered a
report which provided an analysis of some of the data presented in the Roads
Annual Status and Options Report (ASOR).
The ASOR presented a summary of the Council’s road assets as at April 2014,
and provided information, based upon current available data, on the condition
of the asset and future options which could be considered in terms of
investment. Members noted that despite
the success of the roads capital programme and the general improvement in the
road conditions in Argyll and Bute, there was a continuing need to invest in
order to enhance the network further. It was also noted that any
issues relating to footpaths and footways and their safety and enhancement
could be raised for discussion at Area Committees. Decision The Committee noted; 1. the Annual Status and Options Report and the positive
analytical feedback it provided with regard to the effectiveness of the
Council’s Roads Asset Management and Maintenance Strategy and associated Roads
Reconstruction Programme; and 2. the progress of the Roads Reconstruction Programme for
2014 - 15 (Reference: Report by Executive Director – Development
and Infrastructure Services dated 26 February 2015, submitted) |
|
PERFORMANCE REVIEW AND SCRUTINY COMMITTEE WORKPLAN PDF 72 KB Minutes: The Committee considered the
outline work plan to facilitate forward planning of reports to the Performance
Review and Scrutiny Committee. Decision The Committee noted the Workplan and agreed that the report on Health and Social
Care Integration would be brought to the 27 August 2015 meeting. (Reference: Report by Executive Director – Customer
Services dated February 2015, submitted) |