Agenda and minutes

Apologies for absence were intimated on behalf of the following:-

 

Councillor Maurice Corry

Councillor George Freeman

 

Councillor Vivien Dance declared a non-financial interest in relation to the

Request for financial assistance for Helensburgh and District Twinning

Association, she left the room and took no part in the discussion of this

application which is dealt with at Item 13 of this Minute.

The Minute of the meeting held on 11 October 2016 was approved as a true record.

 

The Chair invited questions from the members of the public in attendance at the meeting.

 

Denise McLaughlin enquired if Members would accept a petition from Barbara Morgan which had been signed by the local community in Rosneath supporting a pedestrian crossing in Rosneath. The Chair accepted the petition and advised that Members would be discussing this issue at Item 10 on the Agenda.

 

Kenneth Smith, Convener of Rosneath and Clynder Community Council also drew attention to the crossing in Rosneath and highlighted that there was no school crossing patrol at this point.

 

There were no further questions.

Update by Scottish Water - Regional Communities Manager.

 

The Committee considered an update from Ruaridh McGregor, Scottish Water, Regional Communities Manager.

 

Mr McGregor confirmed that the following work would be undertaken in the local area:

 

Craigendoran              Rising main, 1400 metres had been completed and the remaining               500 metres were scheduled to commence in January 2017 and

Completed by the end of May 2017.  There had been a flooding issue the previous weekend, but this had been repaired and resolved.

 

Court Hill, Rosneath    Remedial work had been completed in September.

 

Rhu                             Two remaining unscreened outfalls were still to be completed

                                    and this would require intervention by            both Scottish Water

and SEPA to resolve. These were situated at

Torwood Road and Armadale Road and Scottish Water would

make contact with the local community councils to advise on          forthcoming work. There would not be any road closures and

Scottish Water would implement traffic management to minimise

any disruption.

 

Helensburgh                Flooding issues at West Clyde St and William St were not solely

                                    Scottish Water issues. Cleaning of the network had been

                                    undertaken and the Flood Investigation Team were updating their

                                    hydraulic model. It was planned to instigate a full CCTV survey in

                                    January 2017.

 

Cove Cemetery          Issues at a property adjacent to the cemetery and further work programme was planned for January 2017.

 

Members raised their concerns in regards the following issues:-

 

Flooding Main St, Cardross

Raw sewage at Claddoch

James Street – CCTV survey

West Clyde Street, Helensburgh – Flooding issues

East King Street/George Street, Helensburgh

 

Mr McGregor affirmed that he would take these issues away for review and update

Members accordingly.

 

Decision:

 

Members agreed to note the update. 

 

(Ref:  Verbal update by Scottish Water, Regional Communities Manager).

 

 

Report by Executive Director - Customer Services.

 

The Committee considered a report presenting the Area Scorecard

with performance for financial quarter 2 of 2016-17 (July - September 2016).

 

Decision:

 

Members agreed to note the  performance presented on the scorecard.

 

(Ref: Report by Executive Director of Customer Services, dated 13 December 2016, submitted).

Report by Acting Executive Director – Community Services.

The Committee gave consideration to a report which outlined the curriculum development, wider achievement of the school and the achievements through the school improvement plan.  Information also included SQA performance, examination results, attendance, absence and exclusion rate and school leaver destination returns. 

 

Discussion took place on the comparison with performance with West Dunbartonshire, with members requesting that the Area Committee Manager investigate if Members can have sight of comparable data.

 

Decision:

 

Members agreed to note the report.

 

(Ref:  Report by Acting Executive Director of Community Services, dated December 2016, submitted.)

 

The Chair thanked Mr Urie for his report and commended the work undertaken by his staff.

 

Councillor Aileen Morton joined the meeting at 7.15p.m.

Report by Executive Director – Development and Infrastructure Services.

The Committee considered a report which advised Members of the roads revenue budget position at the end of the 2nd Quarter of financial year 2016/17. It also provided a commentary of the main operational activities undertaken in the quarter.

 

Decision:

 

Members agreed to note the report.

 

(Ref: Report by Executive Director of Development and Infrastructure  Services, dated 13 December 2016, submitted).

 

Report by Executive Director – Development and Infrastructure Services.

The Committee considered a report which sought Members approval of an agreement between Amenity Services and James Street Garden Community Association. The group is seeking early entry to the site as the received funding from the council’s Stalled Spaces budget of £5,000.00 to allow the site to be developed to include design fees, this funding has to be spent by end of 2016

 

Decision:

 

Members agreed to approve the Minute of Agreement which will be signed by the Head of Roads and Amenity Services on behalf of the Council.          

 

(Ref: Report by Executive Director of Development and Infrastructure  Services, dated 13 December 2016, submitted).

 

Report by Executive Director – Development & Infrastructure Services.

The Committee considered a report which provided the detail of the development of a proposed pedestrian crossing in front of the Co-op in Rosneath.

 

Decision:

 

Members agreed to approve the recommendation for the development of a pelican crossing in front of the Co-op in Rosneath, along with associated bollards and carriageway repairs.

 

(Ref: Report by Executive Director of Development and Infrastructure Services, dated 13 December 2016, submitted).

 

Report by Executive Director – Development & Infrastructure Services.

 

The Committee considered a report which provided the detail of the development of a 4 way signalised junction with pedestrian facility on Sinclair Street at the junction with West Montrose Road, and including the access into Victoria Hall and the park.

 

Decision:

 

Members agreed to the recommendation within the report for the development of a 4 way signalised junction with pedestrian facility on Sinclair Street at the junction with West Montrose Road, and including the access into Victoria Hall and the park.

 

(Ref: Report by Executive Director of Development and Infrastructure  Services, dated 13 December 2016, submitted).

 

Report by Executive Director – Customer Services.

The Committee considered a report which requested Members to note the work of the World War One Commemoration Steering Group

 

Decision:

 

Members agreed:-

 

1.    To note the work of the World War One Commemoration Steering Group and;

2.    To note the Council’s involvement in the project to lay a commemorative paving stone for each recipient of a Victoria Cross for action during World War One.

 

(Ref: Report by Executive Director of Customer Services, dated 13 December 2016, submitted).

 

Funding request from Thouars Twinning Committee.

Having previously declared an interest in the request received in respect of the Helensburgh and District twinning association for the Thouars visit, Councillor Vivien Dance left the room and took no part in the discussion of this issue.

 

The Committee considered a report which provided information on a request from the Helensburgh and District twinning association for assistance towards the costs of a visit to Thouars in July 2017.

 

Decision:

 

Members agreed to grant the sum of £833.00 from the Twinning Budget for 2016/17 towards the costs of this initiative.

 

(Reference: Report by Executive Director – Customer Services, dated 13 December 2016, submitted).

 

Councillor Vivien Dance returned to the meeting.

 

Report by Executive Director – Development and Infrastructure Services.

 

The Committee considered a report which outlined the  spend Options for the surplus CHORD funds in line with the report approved by the Policy and Resources Committee on 18^th August 2016.

 

 

Motion

 

It is recommended that the Helensburgh and Lomond members:

 

2.1       Note the contents of the paper.

 

2.2       Agree to process the following options as per the paper:

            Option 1          James Street (between West Princes St and West Clyde St)

                                    (granite paving)

            Option 2          East Clyde St (between Sinclair St and Maitland St) (asphalt and

                                    chips paving)

            Option 3          East Clyde St (between Maitland St and charlotte St) (asphalt

                                    and chips paving)

            Option 4          Maitland St (between East princes St and Clyde St) (asphalt

                                    and chips paving)

            Option 5          West Princes St (between James St and John St) (asphalt and

                                    chips paving)

            Option 6          John St (between East Clyde St and West princes St) (asphalt

                                    and chips paving)

            Option 7          Maitland Street Car Park

            Option 8          Additional Refuse Bins

            Option 9          Enhance Outdoor Museum

            Option 10        West Bay Esplanade (between William St and Kidston Park) 

            Option 11        West Clyde Street – Gullies and Flooding works

            Option 12        Signage

 

2.3       Delegate Authority to the Executive Director of Development & Infrastructure Services, in consultation with Area Chair and Policy Lead, to draw down funds as necessary to cover the development costs to take the preferred Options to tender stage and award contracts as appropriate, provided the preferred tender prices fall within the available budget.  If the preferred tender prices exceed the available funds then officers will bring a report to members outlining alternative options.

 

2.4       Approve that any significant cost savings (greater than £5,000) on any options are brought back to members for future determination. Cost savings less than £5,000 realised during the delivery of options 1 to 8 and 10 to 12 can be transferred to Option 9 (Enhance Outdoor Museum) as part of a future Helensburgh Arts Strategy Fund.

 

2.5       Request that officers bring a report to members on the Helensburgh Arts Strategy Fund, its creation, operation and funds management.

 

2.6       Request that officers provide regular updates to members on the progress of the options.

 

Moved by Councillor Mulvaney, seconded by Councillor Ellen Morton

 

 

Amendment

 

It is recommended that the Helensburgh and Lomond members:

 

2.1       Note the contents of the paper.

 

2.2       Agree to process the following options as per the paper:

            Option 1          James Street (between West Princes St and West Clyde St)

                                    (granite paving)

            Option 2          East Clyde St (between Sinclair St and Maitland St) (asphalt and

                                    chips paving)

            Option 3          East Clyde St (between Maitland St and charlotte St) (asphalt

                                    and chips paving)

            Option 4          Maitland St (between East princes St and Clyde St) (asphalt

                                    and chips paving)

Option 5 a       West Princes St (between James St and John St) (granite pavement and PCC kerbing of granite paving and PCC kerbs)

Option 7          Maitland Street Car park

Option 8          Additional Refuse  Bins

Option 9          Enhance Outdoor Museum

Option 11        West Clyde Street – Gullies and Flooding works

Option 12        Signage

2.3       Delegate Authority to the Executive Director of Development & Infrastructure Services, in consultation with Area Chair and Policy Lead, to draw down funds as necessary to cover the development costs to take the preferred Options to tender stage and award contracts as appropriate, provided the preferred tender prices fall within the available budget.  If the preferred tender prices exceed the available funds then officers will bring a report to members outlining alternative options.

 

2.4       Approve that any significant cost savings (greater than £5,000) on any options are brought back to members for future determination. Cost savings less than £5,000 realised during the delivery of options 1 to 8 and 10 to 12 can be transferred to Option 9 (Enhance Outdoor Museum) as part of a future Helensburgh Arts Strategy Fund.

 

2.5       Request that officers bring a report to members on the Helensburgh Arts Strategy Fund, its creation, operation and funds management.

 

2.6       Request that officers provide regular updates to members on the progress of the options.

 

Moved by Councillor Robb, seconded by Councillor Trail.

 

Decision:

 

On a show of hands vote the Motion was carried by 6 votes to 2 and the Committee resolved accordingly..

 

(Ref: Report by Executive Director of Development and Infrastructure  Services, dated 13 December 2016, submitted).