Agenda and minutes

There were no apologies for absence.

 

Councillor MacIntyre declared a non-financial interest in relation to the Third Sector Grants application received from Rosneath Highland Games due to his involvement as Chairman, he left the room and took no part in the discussion of this item which is dealt with at Item 9 of this Minute.

 

Councillor Robb declared a non-financial interest in relation to the Third Sector Grants application received from Helensburgh and District Mens Shed due to his involvement as a member, he left the room and took no part in the discussion of this item which is dealt with at Item 9 of this Minute.

 

Councillor Dance declared a non-financial interest in relation to the Third Sector Grants application received from Helensburgh Tree Conservation Trust due to her involvement as a member, she left the room and took no part in the discussion of this item which is dealt with at Item 9 of this Minute.

 

The Minute of the meeting held on 9 February 2016 was approved as a true record, subject to the following amendment

Page 3, Item 7 - Charity and Trust Funds

It was highlighted that the wording should be amended as follows:

Members gave consideration to a report which set out the estimated funding available for distribution of funds for the charities and trust funds in the four decentralised areas for 2015-16.

The Chair highlighted that there was no Agenda item listed for Public Questions and invited questions from the public in attendance.

There were no questions submitted.

 

Report by Executive Director – Development and Infrastructure Services.

The Committee considered a report which provided an update on Road issues and Roads Revenue Budget for FQ3 for the Helensburgh and Lomond area.

Discussion followed and the issue of a possible budget underspend was highlighted. Members raised their concerns and requested that the Roads Performance Manager provide quarterly reports to the Area Committee meetings detailing the actual Capital Spend for the Helensburgh and Lomond area. Councillor Ellen Morton assured Members that she would make contact with both the Head of Service and the Executive Director in regards this issue and update Members.

Other issues which were raised included road issues in the Churchill Estate and the detail in scheduling a walk around for the local Members, the proposed pedestrian crossing in Rosneath and the detrimental condition of footpaths and roads across the local area.

Councillor Corry joined the meeting at 2.20p.m.   

Decision

 

Members agreed:-

 

1.    To note the report.

2.    That the Roads Performance Manager would review the road issues which had been raised by Members and provide timely updates.

 

(Reference: Report by Executive Director – Development and Infrastructure Services, dated 29 April 2016, submitted).

 

 

 

Report by Executive Director – Customer Services.

The Committee considered a report which presented the Area Scorecard, with exceptional performance for financial quarter 3 of 2015-16 (October – December 2015).

Discussion followed and Members questioned a number of issues which included if a more comprehensive set of indicators could be provided for the Education service, targets within Adult Care and car parking income. The Programme Manager highlighted that more detailed information  for the Education service was available within Pyramid, he advised that there were possibly no targets for Mental Health (MH) clients/ Substance Misuse (SM) clients and that car parking income was of benefit to the overall community and, therefore, was detailed on Pyramid.

Decision

 

Members agreed to note the report.

 

(Reference: Report by Executive Director – Customer Services, dated 29 April 2016, submitted).

 

Report by Executive Director – Development and Infrastructure Services.

The Committee considered a report which provided an update in regards to the progress of the actions and success measures in the Helensburgh and Lomond Economic Development Action Plan (EDAP), 2015/16. They also heard a presentation by the Head of Economic Development and Strategic Transportation

Members commented on the success of a recent meeting held between Economic Development Team and Helensburgh Community Council and the complimentary remarks by the Helensburgh Community Council Convener.

Discussion followed and Members highlighted the need for reports to be in plain English and expectations to be factual, realistic and deliverable. The Economic Manager assured Members that all comments received were noted and given due consideration. Some issues were dependent on third parties support and agreement and advised that, as yet, they were still awaiting a response from the MOD Base.

Members requested that the proposed Marketing Plan was forwarded to local Members for their review and to allow input on their local knowledge.

The Head of Economic Development and Strategic Transportation pointed out that further review and discussion could be undertaken at the forthcoming workshop scheduled for 31 May.  

Decision

 

Members agreed to note the report and the progress update for each action.

 

(Reference: Report by Executive Director – Development and Infrastructure Services, dated 29 April 2016, submitted).

 

 

Report by Executive Director – Community Services.

The Committee considered a report which provided an update on the findings of the quarterly evaluation of the Care at Home provision within the Helensburgh and Lomond area.

Members requested clarification on a number of issues contained within the report which included the company information provided, was training provided to help improve ratings for providers, the difficulties in recruiting staff in more rural areas and the complaints procedure which was in place. Clarification was also sought on the figures relating to care hours provided.

The Local Area Manager agreed to provide information on the issues raised.

Decision

 

Members agreed to  note the report and issues which Members had raised..

 

(Reference: Report by Executive Director – Community Services, dated 29 April 2016, submitted).

 

 

Report by Executive Director – Development and Infrastructure Services.

The Committee considered a report which provided an update on the various digital infrastructure projects in the local area.

Members emphasised the intermittent and, on occasion, negligible mobile phone service in local areas. The Senior Planning Development officer confirmed that this issue was being taken forward with providers.

A  question was asked in relation to the Wi-Fi initiative which was part of the CHORD project in Colquhoun Sq. The Senior Planning Development officer acknowledged that the fixed equipment was not yet in place and she was liaising with the CHORD team to progress this. She advised Members that people register to use the current system and that this would provide a measure of usage.

Decision

 

Members agreed to note the report.

 

(Reference: Report by Executive Director – Development and Infrastructure Services, dated 29 April 2016, submitted).

 

 

Report by Executive Director – Community Services.

Councillor Corry  declared a non-financial interest in relation to the Third Sector Grants application received from Route 81 due to his involvement as Director of Route 81,he left the room and took no part in the discussion of this item which is dealt with at Item 9 of this Minute.

 

Councillors  Dance, MacIntyre, and Robb left the meeting during discussion of the applications they had declared an interest in.

 

The Committee considered a report which detailed recommendations for the award of Third Sector Grants (including Events and Festivals) to Third Sector organisations for Helensburgh and Lomond.

 

Discussion followed and Members agreed to award £2500.00 to the Cove sailing Club with delegated powers of authority to the Community Development Officer to clarify the detail of funding provision to the Club for the forthcoming Regatta.

 

 

Decision

 

Members agreed:-

 

1.    That the 14 organisations listed below are awarded funding from the Third Sector Grant budget as detailed below; and

2.    That the award to Cove Sailing Club would be subject to the Community Development Officer receiving clarification on the available sponsorship for their forthcoming Regatta.

 

(Reference: Report by Executive Director – Community Services, dated 29 April 2016, submitted).

 

 

Ref No	Organisation		Grant 2014/15	Grant 2015/16		Total Project Cost	Amount Requested		Recommendation	Amount Awarded
1	Bi-centenerary Pipe Band Champtionships		£4000	£4000		£9009	£4000		£3000	£3000
2	Cove & Kilcreggan Lunch Club		£450	n/a		£2877.65	£1292		£1292	£1292
3	Cove Sailing Club		New	New		£5000	£2500		£2500	£2500
4	Friends of Duchess Wood		n/a	n/a		£636	£318		£318	£318
5	Riding for the Disabled Gareloch Group		£2200	n/a		£25108	£4000		£2500	£3000
6	Helensburgh Addiction Rehabilitation Team (HART)		£1000	n/a		£2652	£1326		£1225	£1225
7	Helensburgh & District Men’s Shed		New	New		£4190	£1845		£1845	£1845
8	Helensburgh Cricket & Rugby Football Club		£2225	n/a		£7030	£3500		£2225	£2225
9	Helensburgh Music Society		n/a	£2000		£10450	£2190		£2000	£2000
10	Helensburgh Seafront Development Project (HSDP)		New	New		£20000	£5000		£2000	£2000
11	Helensburgh Tree Conservation Trust		n/a	n/a		£6510	£3255		£3255	£3255
12	Rosneath Peninsula Highland Games		£4000	£4000		£17380	£4000		£3000	£3000
13	Rosneath Peninsula West Community Development Trust		New	New		£7254	£2500		£2500	£2500
14	Route 81 Youth Project		£1708	n/a		£8784	£3984		£3984	£3984
					Total available to spend			£37144.00
					Total recommended			£32144.00
					Balance remaining for round 2			£5000.00

 

 

Councillors Dance, MacIntyre, and Robb re-joined the meeting.

 

 

Report by Executive Director – Customer Services.

The Committee considered a report which provided information on the Helensburgh Heroes project and requested Members to confirm support for the project.

 

Decision

 

Members agreed to formally confirm their support for the development of the Centre.

 

(Reference: Report by Executive Director – Customer Services, dated 29 April 2016, submitted).

 

 

Councillor James Robb, seconded by Councillor Richard Trail had given notice of the following motion:-

 

“The Committee agrees and recommends to the Council the following in relation to parking in Helensburgh:

 

1.      Noting the success of the two hours free parking in the Sinclair Street Car park that this be extended to the Maitland Street Car Park and the charging part of the Pier Head Car park.

2.      Altering the Restricted Parking Zone (RPZ) boundaries as follows - relocate the existing boundary on West Clyde Street at Campbell Street to William Street (east side) and relocate the existing boundary on James Street at West King Street to West Princes Street (north side).

3.      Creating signed parking bays within the RPZ in John Street, West Princes Street and James Street as road width allows with detailed design delegated to the Executive Director of Development and Infrastructure.

4.      Parking restrictions within the RPZ will apply from 8.00am to 6.00 pm every day.

5.      The provision of clear signage to the free car park on the pier head.

6.      Removing existing parking restrictions on the following streets with the requirement for localised parking restrictions for safety or access delegated to the Executive Director of Development and Infrastructure:

John Street (West Princes Street to King Street) (East side)

James Street (West Princes Street to King Street) (East side)

East King Street – North side between Colquhoun Street and James Street

 

The Committee further requests that officers bring a paper to the next Area Committee meeting with proposals to control parking surrounding the RPZ with consideration of removing parking restrictions on the following:

 

West Clyde Street (William Street to Glasgow Street) (North side)

Campbell Street (West Clyde Street to Princes Street)

East Clyde Street (Charlotte St to Lomond St)

Sinclair Street (King Street to Lorne Street) (East side)

West King Street - South side Sinclair Street to Grant Street

 

and also consideration of the following additional measures:

 

No parking /waiting restrictions around the West Montrose St/ Sinclair Street junction

No parking/waiting on access road to Co-Op car park (on the bend from Grant Street)

A suitable vehicle length restriction on existing end-on parking on John Street and James Street.

 

Reinstate and extend the existing restrictions on West Clyde Street (south side) to RPZ boundary”.

 

  

Councillor Robb, seconded by Councillor Trail had given notice of the following motion:-

 

  “The Committee agrees and recommends to the Council the following in relation to parking in Helensburgh:

 

1.      Noting the success of the two hours free parking in the Sinclair Street Car park that this be extended to the Maitland Street Car Park and the charging part of the Pier Head Car park.

2.      Altering the Restricted Parking Zone (RPZ) boundaries as follows - relocate the existing boundary on West Clyde Street at Campbell Street to William Street (east side) and relocate the existing boundary on James Street at West King Street to West Princes Street (north side).

3.      Creating signed parking bays within the RPZ in John Street, West Princes Street and James Street as road width allows with detailed design delegated to the Executive Director of Development and Infrastructure.

4.      Parking restrictions within the RPZ will apply from 8.00am to 6.00 pm every day.

5.      The provision of clear signage to the free car park on the pier head.

6.      Removing existing parking restrictions on the following streets with the requirement for localised parking restrictions for safety or access delegated to the Executive Director of Development and Infrastructure:

John Street (West Princes Street to King Street) (East side)

James Street (West Princes Street to King Street) (East side)

East King Street – North side between Colquhoun Street and James Street

 

The Committee further requests that officers bring a paper to the next Area Committee meeting with proposals to control parking surrounding the RPZ with consideration of removing parking restrictions on the following:

 

West Clyde Street (William Street to Glasgow Street) (North side)

Campbell Street (West Clyde Street to Princes Street)

East Clyde Street (Charlotte St to Lomond St)

Sinclair Street (King Street to Lorne Street) (East side)

West King Street - South side Sinclair Street to Grant Street

 

and also consideration of the following additional measures:

 

No parking /waiting restrictions around the West Montrose St/ Sinclair Street junction

No parking/waiting on access road to Co-Op car park (on the bend from Grant Street)

A suitable vehicle length restriction on existing end-on parking on John Street and James Street.

 

Reinstate and extend the existing restrictions on West Clyde Street (south side) to RPZ boundary”.

Amendment

1. That the Area Committee notes the following:

a)  That a set of proposals has already been agreed for Helensburgh; the statutory process, which has to be followed, including the drafting of a Traffic Regulation Order (TRO) has been progressed, and the TRO is due to be advertised next week, following which there is a statutory consultation period of 28 days;

b) That the proposals in the motion will impact on town centre businesses and residents and there has been no consultation with them about the proposals;

c) That the motion would have an adverse impact on the church congregations in Helensburgh town centre as it proposes to include Sunday morning in the parking restrictions, and this is currently excluded to facilitate churchgoers;

d) That the proposal would also have an impact on income to the council of approximately £23,000 per annum; this would need to be met from existing budgets which would reduce the level of service the Council could provide and would adversely affect the Roads budget.

2. In light of the above, the Area Committee agrees:

a) To take no action at the moment;

b) To await the outcome of the agreed consultation process

Moved by Councillor Ellen Morton, seconded by Councillor Robert G MacIntyre

Decision

Following a show of hands vote, the Amendment was carried by 6 votes to 3 and the Committee resolved accordingly.

Councillor Freeman having moved a further amendment which failed to find a seconder requested his dissent from the foregoing decision to be recorded.