Agenda and minutes

The Chairman ruled and the Committee agreed, in terms of Standing Order 3.2.2 that reports regarding the Regeneration / Development Opportunity Guildford Square, Rothesay, Carriageway Reconstruction Works 2012-13 and the Former Steamer Enquiry Office, Dunoon Pier, dealt with at items 8a, 8b and 10a  of this minute, be taken as matters of urgency due to decisions being needed before the next scheduled Area Committee meeting.

Apologies for interest were intimated on behalf of the following:-

Councillor G Blair

Councillor Marshall declared a non financial interest in part 2.4 of item 5a by reason of being a member of the groups committee and took no part in the discussion of this item.

The Minute of the Meeting of 3^rd April 2012 was approved as a correct record.

The Minute of the Meeting of 26^th April 2012 was approved as a correct record.

Members head a verbal update from the Area Governance Manager on the Milton Burn Flood Prevention Scheme.

Decision

The Committee noted the details provided.

Councillor B Marshall, having declared a non financial interest in part 2.4, left the meeting and took no part in the discussion of that item.

The Community Development Manager spoke on the recommendations for the award of Third Sector Grants and the Committee considered and determined them as follows:-

(Reference: Report by the Community Development Manager – submitted)

Members heard from the Improvement and Organisational Development Progamme Manager on the latest Area performance across the range of services selected.

Decision

The Committee:-

i.                     Noted the performance reported on the Area Scorecard.

ii.                   Agreed to participate in further development of the Area Scorecard to better reflect current topics of interest.

(Reference: Report by the Improvement & Organisational Development Programme Manager – submitted)

Members heard from the Area Governance Manager on the status and membership of the Local Community Safety Forums.

Decision

The Committee:-

i.                     Noted the current status of the Forums in the area.

ii.                   Agreed to appoint Councillor L Scoullar to the Bute Community Safety Forum and Councillor B Marshall to the Cowal Community Safety Forum.

iii.                  Noted the intention to schedule meeting to facilitate improved communications with Local Area Community Planning Groups.

iv.                 Agreed that a report on the operation and effectiveness of CCTV in the Bute & Cowal Area be submitted to the next Area Committee.

(Reference:  Report by the Area Governance Manager – submitted)

The Members heard from the Area Governance Manager on appointments to local bodies/organisations with the Bute & Cowal area.

Decision

The Committee agreed the following appointments:-

(Reference: Report by the Area Governance Manager dated 26^th April 2012 – submitted)

Members heard from the Area Governance Manager on the appointment of Members to the Rothesay and Dunoon Common Good Funds.

Decision

The Committee agreed:

i.                     Councillors R Macintyre, L Scoullar and I Strong be appointed to the Rothesay Common Good Fund.

ii.                   Councillors M Breslin, J McQueen and J R Walsh be appointed to the Dunoon Common Good Fund.

(Reference: Report by the Executive Director of Customer Services dated May 12 – submitted)

Members heard from the Project Officer on the possible regeneration / development opportunities in Guildford Square in relation to gap sites within the likely ownership of the Council.

Decision

The Committee:-

i.                     Noted the contents of the report.

ii.                   Agreed the proposal to scope out development opportunities and the method by which these can be assessed / progressed.

iii.                  Noted that the development of the business case/options appraisal for the gap site will be overseen by the CHORD Project Board and the decision will be referred back to the Area Committee.

(Reference:  Report by the Executive Director of Development & Infrastructure Services – tabled)

Members heard from the Roads Performance Manager on the progress to date in the Capital Reconstruction Programme and expenditure vs budget.

Decision

The Committee noted the progress to improve sections of the network.

(Reference: Report by the Roads Performance Manager dated 1^st June 2012 – tabled)

Anne Gabriel asked the Committee who was responsible for clearing the Milton Burn and the Head of Roads & Amenity Services advised he would look into it.

Anne Gabriel wished to thank Officers who helped with the Jubilee Beacon celebrations.

Councillors expressed their concerns over grass cutting and verge cutting in the area and the Head of Roads & Amenity Services advised he would circulate the grass cutting programme to Members and bring an update report to the next Area Committee.

Councillor Marshall asked about the replacement of street signage and the Roads Performance Manager advised there was £20,000 budget for signage and once the programme has been finalised he would circulate it to Members.  Councillor Marshall asked that the signage at the A8003 Glendaruel be looked at.

Mrs McChlery asked for the Area Committee’s help to fund the Cowal Police Football Tournament, it was agreed the Head of Roads & Amenity Services would investigate the stadium charges and the Community Development Manager would meet with Mrs McChlery to discuss potential grant assistance.

The Committee resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 9 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

Members heard from the Estates Surveyor on the lease of the Former Steamer Enquiry Office.

Decision

The Committee:- 

i.                               Agreed with the recommendations contained in the report by the Executive Director of Customer Services.

ii.                             Agreed that the lease be conditional on the premises being used solely for the purpose of selling food for consumption off the premises.

(Reference:  Report by the Executive Director of Customer Services dated 6^th June 2012 – tabled)

Members heard from the Estates Surveyor on the lease of site at Dunoon Stadium.

Decision

The Committee agreed to arrange a meeting with the DYFL, Dunoon & Cowal Members and a representative from Estates to discuss the situation as soon as possible.

(Reference:  Report by the Head of Governance and Law dated 10^th May 2012 – submitted)

Members heard from the Estates Surveyor on the request to lease an area of ground adjacent to Ashton View, Edward Street, Dunoon.

Decision

The Committee agreed with the recommendations contained in the report by the Executive Director of Customer Services.

(Reference:  Report by the Executive Director of Customer Services dated 29^th April 2012 – submitted)