Application for transport provision - Early Years - Privacy Statement

A new data protection law was introduced on 25th May 2018. As a result, we've updated our Privacy Notice to make it easier for you to find out how we use, process and protect your information.

What information do we need?

Argyll and Bute Council will act as the ‘Data Controller’ for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:

Address: Iain Jackson, Governance and Risk Manager, Argyll and Bute Council, Governance and Law, Kilmory, Lochgilphead PA31 8RT. 

Email:  Iain.Jackson@argyll-bute.gov.uk   or  data.protection@argyll-bute.gov.uk  

Telephone:  01546 604188 or 01546 605522 

We require general details such as your name and contact detail.  However for the purposes of this specific service, the personal data we require includes special category information about you (also known as ‘sensitive personal data’ which may include race / ethnic origin, religious beliefs or health details.  These are detailed on the Transport for Early Learning and Childcare application form.

When we are using this more sensitive type of personal information, our legal basis is usually that we require the information for reasons of substantial public interest for aims that are proportionate and which contain appropriate safeguarding measures

Why we need this information?

Your information is being collected for the following purpose:

To consider if assistance for transport is available for you to access early learning and childcare

We need to know this basic personal data in order to provide you with the services we provide that you have requested and to establish our rights in relation to those services. If you do not provide this information then we will be unable to assess your request.  We will not collect any personal data from you that isn’t needed for delivery of those services.

The legal basis for collecting your information in these circumstances is:

Public Interest: The Education Authority is not obliged to provide transport for children accessing early learning and childcare settings, however Argyll and Bute recognises the rurality of its geography and will consider if your request for assistance can be granted.

What we will do with your information?

All of the information we collect from you will be processed by staff in the United Kingdom. 

Your information will be shared with the recipients or categories of recipients listed below:

Who we will share with

Reason for Sharing

SEEMiS (Education department’s Management Information System)

For processing your data

School Transport

to facilitate the transport process

School Transport drivers and escorts

to facilitate the transport process

PECOS (council payment system)

to process payments to parents

Other agencies, such as Social Work and NHS

if they are involved with you and/or your application for transport

Your early learning and childcare setting

so they are informed and to sign off attendance for mileage claim forms where appropriate

 You should also be aware that your data will be stored on servers located within the United Kingdom; the data will not be processed outside the European Union.  We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this can be provided on request to the Data Protection Officer, or to School Support: 01369 704000.

How long will we keep your information?

Type of Information

How Long we keep it for

Transport application form

For the current academic session

Mileage Claim forms

For the current academic session

PECOS records (council payment system)

 Indefinitely

Your information will be destroyed under secure arrangements if it is no longer required for the lawful purpose for which it was obtained.  More information on our retention schedule can be provided on request to the Data Protection Officer, or to School Support: 01369 704000.

Automated Decision Making

No automated decision making will be undertaken.

Your Rights

When you provide information to the Council, you will have the following rights:

  • to withdraw consent at any time, where the lawful basis specified above is consent
  • to lodge a complaint with the Information Commissioner’s Office – see below for details
  • to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request.
  • to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
  • to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.

You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.

Information Commissioner’s Office

The ICO is the UK’s independent body set up to uphold information rights. 

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone:  0303 123 1113  
Email:  casework@ico.org.uk

The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone:  0303 123 1115 
Email:  Scotland@ico.org.uk

Privacy
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