What information do we need?
Argyll and Bute Council will act as the ‘Data Controller’ for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Iain Jackson, Governance and Risk Manager, Argyll and Bute Council, Governance and Law, Kilmory, Lochgilphead PA31 8RT.
Email: Iain.Jackson@argyll-bute.gov.uk or data.protection@argyll-bute.gov.uk
Telephone: 01546 604188 or 01546 605522
The information will include details such as your name, address, e-mail address, property details. Unless specifically agreed with you, we will only collect personal data about you which does not include any special categories of personal information about you (also known as ‘sensitive personal data’).
Why do we need this information?
You are giving us your personal information to allow us to update and amend a database of geographic data which provides essential information on site locations, property register information and provides a visual indication of planning and warrant applications against each property.
We need to know this information in order to:
- To provide you with the services we provide
- To verify your identity where required
- To maintain our records
If you do not provide this information then we will be unable to provide those services to you and we will be unable to maintain an accurate record which may form the reference for other services. We will not collect any personal data from you that isn’t needed for delivery of those services.
Our legal basis for processing your information:
- Legal obligation – processing is necessary for compliance with a legal obligation under the INSPIRE Regulations (Scotland) 2009.
What we will do with your information?
The information collected is added to the database and can be viewed in a GIS (Geographic Information System) through various portals filtered to provide relevant information for a particular service.
No 3rd parties will access to your personal data unless there is a legal obligation for us to do so.
UK or International Data Processing
All of the information we collect from you will be processed by staff in the United Kingdom. Your data will be stored on servers located in within the United Kingdom, the data will not be processed outside the European Union. We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this can be provided by the Data Protection Officer if required.
How long will we keep your information?
After data relating to a location is updated, we will usually keep your information for a minimum of 5 years, after this period it will be destroyed under secure arrangements if it is no longer required for the lawful purpose(s) for which it was obtained. More information on our retention schedules can be provided by the Data Protection Officer if required.
Automated Decision Making
There are no Automated Decision Making systems used for any of the purposes identified above.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the lawful basis specified above is consent
- to lodge a complaint with the Information Commissioner’s Office – see below for details
- to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request.
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
- to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113
Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115
Email: Scotland@ico.org.uk