Your Personal Data
Argyll and Bute Council will act as the ‘Data Controller’ for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Data Protection Officer, Argyll and Bute Council, Legal and Regulatory Support, Kilmory, Lochgilphead PA31 8RT.
Email: data.protection@argyll-bute.gov.uk Telephone: 01546 605522
Unless specifically agreed with you, we will only collect personal data about you which does not include any special categories of personal information about you (also known as ‘sensitive personal data’). The information held about you will depend on what service / enquiry you have made contact with Argyll and Bute Council about.
Why do we need this information?
Assessing the level of an organisations data maturity can inform decisions taken to improve this, and ultimately organisational performance. The Data Maturity Assessment is managed by our survey supplier Data Orchard. Your participation is voluntary and your answers will be treated in the strictest of confidence, in compliance with the UK General Data Protection Regulation - Privacy — Data Orchard.
As part of the Data Maturity Assessment the survey supplier will collect your email address, job role, team, and the name of the organisation you work for.
• They collect the email address in order to send the results reports back to you, the individual and to check for duplicate responses when data cleaning.
• They collect job role to form part of the data analysis.
• They collect the IP address to make sure the survey is not being spammed by rogue users or potential malicious attacker.
Our legal basis for processing your personal information is Article 6(1)(a) – consent.
What we will do with your information?
Your answers will be analysed by the survey supplier to produce summary research and statistics for Scottish Government. They will also share your organisation's anonymised, individual-level dataset with Scottish Government for further analysis.
Argyll & Bute Council’s survey project team will decide who within your organisation can also review this data for research and insight purposes.
How long will we keep your information?
Your data will be held by Data Orchard for two years from the date you completed the assessment, at which point data will be deleted.
Your Rights
When you provide information to the Council, you will have the following rights:
· to withdraw consent at any time, where the legal basis specified above is consent (not applicable)
· to lodge a complaint with the Information Commissioner’s Office – see below for details
· to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request.
· to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract (not applicable)
· to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115 Email: Scotland@ico.org.uk
Note
This Privacy Notice applies to information provided to the Council by individuals within our general correspondence systems, including surveys. If your enquiry is progressed by a particular service and the content of this Notice is not applicable, then another, service specific, Privacy Notice will be provided to you.