Agenda and minutes

Venue: CORRAN HALLS, OBAN

Contact: Andrea Moir, Senior Area Committee Assistant - 01369 708662 

Items
No. Item

The Chair at the Commencement of the meeting welcomed Councillor McGrigor back to Area Committee following an absence due to ill health.

1.

APOLOGIES

Minutes:

Apologies for absence were intimated by:

 

Councillor Mary Jean Devon

Councillor Julie McKenzie

 

2.

DECLARATIONS OF INTEREST

Minutes:

Councillor Robertson declared a non-financial interest at item 12. Oban Bay Single Harbour Authority Update of the agenda citing her husband is the Chair of the Oban Life Boats and a Stakeholder in the bay. Councillor Robertson advised that her involvement was such that she did not require to leave the room and would take part in discussion of this item.

3.

MINUTES

3a

Oban, Lorn and the Isles Area Committee 12th December 2018 pdf icon PDF 100 KB

Minutes:

The minute of the Oban, Lorn and the Isles Area Committee held on the 12th December 2018 was approved as a correct record.

3b

Oban, Lorn and the Isles Area Community Planning Group 13th February 2019 pdf icon PDF 119 KB

For Noting

Minutes:

The minute of the Oban, Lorn and the Isles Community Planning Group held on 13th February 2019 was noted.

4.

PUBLIC AND COUNCILLOR QUESTION TIME

Minutes:

1.    Neil MacIntyre asked if an update was available on the Oban Framework, Lorn ARC project.

 

Councillor Robertson informed Mr MacIntyre that an update was contained within item 13. Lorn Arc Update of the agenda and that as a consequence of a period of ill health Economic Development had not been in a position to submit Oban Framework specific updates to the Area Committee.

 

The Area Committee Manager confirmed that colleagues from Economic Development would be attending the next meeting of the Area Committee and may be in a position to answer Mr MacIntyres question at this time.

 

2.    Councillor McCuish informed the Committee that BID4Oban Ltd had raised concerns regarding the council’s position on unauthorised A-Frames and promotional banners within Oban Town Centre.

 

Councillor McCuish understood that there were around 106 A Boards within the Town and with the support of the Area Committee, BID4Oban Ltd, the Disability Forum and the relevant departments would work towards their removal within the existing policy and regulations.

 

5.

OBAN, LORN AND THE ISLES AREA COMMITTEE DATES 2019/2020 pdf icon PDF 70 KB

Report by Area Committee Manager

Minutes:

The Committee gave consideration to a report outlining the schedule of meetings in the Oban, Lorn and the Isles area from September 2019 to June 2020.

 

Decision

 

The Oban, Lorn and the Isles Area Committee endorsed the submitted programme of meetings.

 

(Ref: Report by Area Committee Manager dated 16 January 2019, submitted)

6.

POLICE SCOTLAND QUARTERLY UPDATE

Update by Police Scotland (to follow)

Minutes:

Inspector Mark Stephen provided the Committee with a verbal update on Police Scotland’s activities and statistics within the Oban, Lorn and the Isles Area including:

 

·         Oban, Lorn and the Isles currently have a full complement of staff and a waiting list of officers wishing to move to Oban.

 

·         Work was ongoing with the Alcohol and Drugs Partnership and local licensed premises to raise awareness of drug and drink misuse.

 

·         Online and phone scammers continue to target vulnerable individuals within the community. Police Scotland would be running a safer communities workshop on the 17th June 2019 at Station Square and will be rolling out the campaign to rural areas to raise awareness of how people can protect themselves against scammers.

 

·         Statistically crime figures in the area remain low.

 

Decision

 

The Oban, Lorn and the Isles Area Committee:

 

  1. Noted the contents of the verbal update.

 

  1. Thanked Inspector Stephen for his attendance and;

 

  1. Thanked the Community Policing team for their ongoing support to the rural areas.

 

(Ref: Verbal update by Inspector Stephen, Police Scotland dated 13 March 2019, submitted)

 

7.

PERFORMANCE REVIEW - AREA SCORECARD pdf icon PDF 65 KB

Report by Performance Management and Improvement Officer

Additional documents:

Minutes:

The Committee gave consideration to a report which presented the Area Report and

Scorecard for Financial Quarter 3 2018/19 (October-December 2018) which illustrated the agreed performance measures.

 

Decision

 

The Oban, Lorn and the Isles Area Committee:-

 

1. Noted the performance presented on the scorecard and supporting

commentary.

 

2. Agreed that upon receipt of the Quarterly Performance Report the Area

Committee contact either the Performance Management and Improvement

Officer or the Responsible Named Officer with any queries and;

 

3. Noted that work was ongoing and to respond to the Performance

Management and Improvement Officer with requests or comments regarding

the layout and format of the Report and Scorecard.

 

(Ref: Report by Performance and Improvement Officer dated 5 March 2019,

submitted).

 

8.

HEALTH AND SOCIAL CARE PARTNERSHIP UPDATE

Verbal update by Locality Manager

Minutes:

Morven Gemmill, Locality Manager, Health and Social Care Partnership provided the Committee with a verbal update and handout which highlighted the work currently being undertaken in the Oban, Lorn and the Isles area including:

 

·       A government grant had secured the purchase of a £1.2 million state of the art CT scanner for the hospital.

 

·         Ongoing development of the community care team to allow for better care at home services.

 

·         2 recent inspections of registered services Mull & Islands Care at Home and Eadar Glinn have had excellent results on care provision.

 

·         Recruitment planning is ongoing

 

 

Decision

 

The Oban, Lorn and the Isles Area Committee:

 

  1. Noted the contents of the verbal update and;

 

  1. Thanked Morven Gemmill for her attendance by telephone.

 

(Ref: Verbal update by Locality Manager HSCP dated 13 March 2019, submitted)

 

9.

NEW SCHOOLS REDEVELOPMENT PROJECT, OBAN HIGH SCHOOL UPDATE pdf icon PDF 935 KB

Report by Special Projects Manager

Minutes:

The Committee gave consideration to a progress update report on the Council’s Schools redevelopment project in partnership with hubNorth Scotland Ltd to build a new secondary school in Oban.

 

The Special Projects Manager also provided a verbal update on the Oban Car Park Project. The Project is being driven forward by a working group of officers from different services, who are exploring ways to maximise car parking provision within Oban. A marketing exercise is currently being undertaken and a further update would be brought to a future meeting of the Area Committee.

 

Decision

 

The Oban, Lorn and the Isles Area Committee:

 

1.    Considered and noted the contents of the report and;

 

2.    Thanked the Special Projects Manager and his team for their hard work and continued communication with the Committee.

 

(Ref: Report by Special Projects Manager dated 29 January 2019, submitted)

10.

SECONDARY SCHOOL REPORTS

10a

Tiree High School pdf icon PDF 174 KB

Report by Head Teacher

Minutes:

The Committee gave consideration to a progress update report on Tiree High Schools achievements for the 2018 session.

 

The representative from Tiree High School had submitted apologies for the meeting therefore no further update was provided.

 

 

Decision

 

The Oban, Lorn and the Isles Area Committee considered and noted the contents of the submitted report.

 

(Report by Head Teacher, Tiree High School dated 12 December 2018, submitted)

11.

OBAN PHOENIX CINEMA - APPOINTMENT TO BOARD pdf icon PDF 56 KB

Report by Area Committee Manager

Minutes:

The Committee gave consideration to a report detailing the requirement of the appointment of an Elected Member to be the Council representative on the Board of the Oban Phoenix Cinema.

 

Decision

 

The Oban, Lorn and the Isles Area Committee agreed to appoint Councillor Jim Lynch to be the Council representative on the Board of the Oban Phoenix Cinema.

 

(Ref: Report by Area Committee Manager dated 13 February 2019, submitted)

12.

OBAN BAY SINGLE HARBOUR AUTHORITY UPDATE pdf icon PDF 972 KB

Report by Head of Roads and Amenity Services

Minutes:

The Committee gave consideration to a progress update report on the Oban Bay Single Harbour Authority proposal.

 

Decision

 

The Oban, Lorn and the Isles Area Committee considered and noted the contents of the report.

 

(Ref: Report by Marine Operations Manager dated 15 February 2019, submitted)

13.

LORN ARC UPDATE pdf icon PDF 75 KB

Report by Head of Economic Development

Minutes:

The Committee noted an update paper on the progress in relation to key projects being taken forward through the Lorn Arc TIF projects.

 

Decision

 

The Oban, Lorn and the Isles Area Committee noted the contents of the report.

 

(Ref: Report by Head of Economic Development and Strategic Transportation dated March 2019, submitted)

14.

PUBLIC AND COUNCILLOR QUESTION TIME

Minutes:

  1. Neil MacIntyre raised concerns about teachers from Oban High School parking on Miller Road and not using the car park provided at the school and asked if any parking enforcement of the area was possible.

 

The Chair informed Mr MacIntyre that his question would be raised with the relevant officer and a resolution sought.

 

  1. Neil MacIntyre asked whether it was worthwhile repairing the road at Dunbeg as there would be a considerable volume of heavy goods work vehicles using the road for the next 3 to 5 years and suggested that it would be better for the work to be left until that point.

 

The Chair informed Mr MacIntyre that there was a contractual obligation for the road to be finished within a certain time frame but the Oban, Lorn and the Isles Area Committee would write to the Procurement Team asking for clarification on the situation.

 

  1. Councillor McCuish raised concerns regarding lack of progress on the Oban Airport Business Park and requested that this, alongside the Roads Capital Programme, be added to the agenda for the Special April meeting of the Oban, Lorn and the Isles Area Committee.

 

  1. Marri Malloy, Oban Community Council asked whether the proposed changes to Oban High Schools curriculum timetable were going to go ahead to facilitate class lessons being video conferenced to other schools within Oban, Lorn and the Isles.

 

Councillor Green responded that as far as he was aware these changes were going ahead.

 

  1. Marri Malloy asked for a progress update on the proposed roundabout at Dunbeg.

 

The Chair responded that officers were currently awaiting feedback on the viability of the project and once a further update was available she would update the Committee.

 

The Oban, Lorn and the Isles Area Committee expressed their support for the project and felt that the project should be progressed without further delay.

 

  1. Neil MacIntyre asked whether the limited resources available for street cleaning would be looked at before the summer season begins.

 

The Chair informed Mr MacIntyre that a meeting had been set up with Roads and Amenity services to try and address the situation.

 

  1. Rita Campbell, Press and Journal asked the Committee whether there was an update available regarding the rationalisation of the Oban (Millpark) Depot.

 

Councillor McCuish responded that there was nothing concrete at present but talks regarding future use were ongoing. He added that there was an update at the rationalisation project later on in the agenda.

15.

FESTIVE LIGHTING UPDATE pdf icon PDF 71 KB

Report by Transformation Project Manager

Minutes:

The Committee gave consideration to a report updating on the delivery of festive lighting across Oban, Lorn and the Isles in 2018. The report also highlighted the community handover arrangements now that the Council is ceasing to provide this non-statutory service.

 

Decision

 

The Oban, Lorn and the Isles Area Committee noted the contents of the report.

 

(Ref: Report by Transformation Project Manager dated 11 February 2019, submitted)

16.

OBAN, LORN AND THE ISLES AREA COMMITTEE WORKPLAN pdf icon PDF 69 KB

Minutes:

The Committee considered the Oban, Lorn and the Isles workplan for March 2019 to June 2020 inclusive.

 

Decision

 

The Oban, Lorn and the Isles Area Committee noted the Oban, Lorn and the Isles workplan.

 

(Ref: Oban, Lorn and the Isles Workplan dated 13 March 2019, submitted)

17.

OBAN DEPOT RATIONALISATION pdf icon PDF 203 KB

Report by Transformation Project Manager

Additional documents:

Minutes:

The Committee gave consideration to a report advising of the progress regarding the Oban Depot Rationalisation Project. The project had reached a significant milestone with the recent appointment of Luddon Construction as the Council’s contractor, on a design and build basis.

 

Decision 

 

The Oban, Lorn and the Isles Area Committee noted the contents of the report.

 

(Ref: Report by Transformation Project Manager dated 13 February 2019, submitted)