Agenda and minutes

Apologies for absence were intimated on behalf of the following:-

 

Councillor James Robb

 

Councillor Mulvaney, Chair of the Area Committee wished to thank all officers who have supported members in their roles during the life of this council. He noted that there are some members whom are retiring and won’t be returning; there may be others whom the electorate decide will not be here on 5^th May. Whatever the outcome, he wished them all well for the future. He stated that it had been a privilege to have been Area Chair, a role that in the last term he had shared with Cllr Robb and Cllr Trail. As a matter of record, the overwhelming majority of our committee decisions had been unanimous and in the instances where we have disagreed, we have made the decision, moved on and often in a spirit of good grace, humour and wit. He concluded by thanking all members for their public service.

 

The Chair also highlighted that this was the last meeting for Theresa McLetchie, Senior Area Committee Assistant who was leaving the Council to take early retirement.  He outlined Theresa’s career with the Council and her varied roles within Governance and Law.  The Committee wished Theresa well and showed their appreciation with a round of applause.

 

 

Councillor MacIntyre declared a non-financial interest in relation to the Supporting Communities Fund application received from Rosneath Highland Games due to his involvement as Chairman.

 

Councillor Dance declared a non-financial interest in relation to the Supporting Communities Fund applications received from Friends of the Victoria Hall, Helensburgh and District Access Trust and Helensburgh Savoy Musical Theatre Club due to her involvement as a member and patron, she left the room and took no part in the discussion of these items which are dealt with at Item 8 of this Minute.

 

Councillor Corry declared a non-financial interest in relation to the Supporting Communities Fund applications received from Helensburgh and District Royal British Legion Scotland and from Project 81 Youth and Community Enterprise Limited, he left the room and took no part in the discussion of these items which are dealt with at Item 8 of this Minute.

 

Councillor Aileen Morton declared a non-financial interest in relation to the Supporting Communities Fund applications received from Helensburgh and District Access Trust as a Council appointee. She claimed the benefit of the dispensation contained at Section 5.18 (2) (i) of the Standards Commission’s Guidance Note dated March 2016 to enable her to speak and vote.

 

The Minute of the meeting held on 14 February 2017 was approved as a true record, subject to the following amendment

 

Ian Chatton, a resident from Shandon highlighted concerns in regards to the condition of the old A814 road with particular reference to the detriment to footpaths and the designated cycle path in Shandon which become water logged due to existing pot holes and drainage issues. He asked for clarification in relation to how decisions are made in relation to maintenance and how it is decided what goes into the maintenance programme

He also drew attention to the recent work at the two bus stops on the A814 in Shandon. There were no dropped kerbs at these bus stops to assist with disabled access and he requested that work be undertaken to remediate this.

The Contracts Manager explained that there was an inspection regime in place which determined priorities on roads across Argyll and Bute. He agreed to investigate the issues raised.

There were no further questions submitted.

 

Report by Acting Executive Director – Community Services.

 

The Committee considered a report which presented a range of key information on the schools in the local area and highlighted some of the range of activities which pupils have been involved in during the session 2016-17.

 

Decision

 

Members agreed to note the report.

 

(Reference: Report by Acting Executive Director – Community Services, dated 11 April 2017, submitted).

 

 

Report by Executive Director – Customer Services.

 

The Committee considered a report which presented the Area Scorecard, with exceptional performance for Financial Quarter 3 of 2016-17 (October - December 2016).

 

The Chair commended the work, delivery of information and enthusiasm shown by David Clements at meetings and thanked him on behalf of the Helensburgh and Lomond Area Committee. The committee passed on their best wishes for his early retirement.

 

Decision

 

Members agreed to note the report.

 

(Reference: Report by Executive Director – Customer Services, dated 11 April 2017, submitted).

 

Report by Executive Director – Development & Infrastructure Services.

 

The Committee considered a report which advised Members of the roads revenue budget position at the end of the 3rd Quarter of financial year 2016/17. It also provided a commentary of the main operational activities undertaken in the quarter.

 

Decision:

 

Members agreed to note the report.

 

(Ref: Report by Executive Director of Development and Infrastructure  Services, dated 11 April 2017, submitted).

 

Councillor MacIntyre left the meeting at 7.35p.m. 

 

Report by Acting Executive Director – Community Services.

 

The Committee considered a report which detailed recommendations for the award of the Supporting Communities Fund (previously Third Sector Grants) to Third Sector organisations for Helensburgh and Lomond.

 

Councillor Dance and Councillor Corry left the meeting during discussion of the applications that they had declared an interest in.

 

Motion

 

That the  Area Committee approve the recommendations as outlined in the report.

 

Moved by Councillor Mulvaney, seconded Councillor Ellen Morton

 

Amendment

 

To approve the recommendations in the report, but that no award is made to the application received from Welcome in and that the awards to both Helensburgh and Lomond Highland Games and Rosneath Peninsula Highland Gathering are increased by £1000.00 each.

 

Moved by Councillor Freeman, seconded by Councillor Dance.

 

Decision

 

Following a show of hands vote, the Motion was carried by 5 votes to 3 with the decision as follows:

 

The 24 organisations listed below are awarded funding from the Supporting

Communities Fund budget, totalling £28,375.

 

Ref No	Organisation	Grant 15/16	Grant 16/17	Total Project Cost	Amount Requested	Recommendation 2017	Amount awarded
1	Argyll & Bute Youth Forum	£250	n/a	£5,550	£694	£310.80	£310.80
2	Argyll & Bute TSI (Helensburgh Office)	New	New	£5,060	£2,530	£1,184.00	£1,184.00
3	Arrochar and Tarbet Senior Citizens Welfare Committee	£540	n/a	£1,534	£767	£368.16	£368.16
4	Arrochar, Tarbet and Ardlui Community Council	New	New	£340	£170	£85	£85.00
5	Bicentenary Pipe Band Championships *	£4,000	£3,000	£8,500	£4,000	£1,920	£1,920.00
6	Cove and Kilcreggan Lunch Club	£750	£1,292	£2,938	£1,338	£856.32	£856.32
7	Cove and Kilcreggan Youth Café	£750	n/a	£4,000	£2,000	£880	£880.00
8	Dumbarton and District Branch – MS Society	£2,000	n/a	£2,920	£1,460	£642.40	£642.40
9	Friends of the Victoria Hall *	New	New	£6,150	£2,900	£2,320	£2,320.00
10	Helensburgh and District Access Trust	New	New	£3,350	£1,600	£1,120	£1, 120.00
11	Helensburgh and District Branch of Enable	n/a	n/a	£3,000	£1,500	£1,050	£1,050.00
12	Helensburgh and District Royal British Legion Scotland *	n/a	n/a	£700	£350	£192.50	£192.50
13	Helensburgh and Lomond Autism	£768	£1,973	£1,336	£668	£320.64	£320.64
14	Helensburgh and Lomond Carers SCIO	New	New	£12,682.24	£1,550	£930	£930.00
15	Helensburgh and Lomond Foodbank	£1,655	£1,500	£795	£397	£254.08	£254.08
16	Helensburgh and Lomond Highland Games *	£4,000	n/a	£28,930	£4,000	£1,760	£1,760.00
17	Helensburgh Community Council	New	New	£2,000	£1,000	£600	£600.00
18	Helensburgh Music Society	£2,000	£2,000	£9,850	£2,000	£960	£960.00
19	Helensburgh Savoy Musical Theatre Club	£600	£780	£12,450	£1,000	£440	£440.00
20	Helensburgh Tree Conservation Trust	n/a	£3,255	£2,160	£1,080	£757.39	£757.39
21	Project 81 Youth and Community Enterprise Ltd	n/a	£3,984	£7,332	£3,666	£2,346.24	£2,346.24
22	Rhu and Shandon Community Council	New	New	£12,000	£4,000	£3,420	£3,420.00
23	Rosneath Peninsula Highland Gathering *	£4,000	£3,000	£16,400	£3,000	£1,680	£1,680.00
24	Welcome In	New	New	£15,734.12	£3,977.44	£3,977.47	£3,977.47
		Total available to spend				£28,375.00
		Total recommended				£28,375.00

 

 

 

            2.2       Repeat applicants are subject to a 20% reduction on the previous year’s allocation.  This is to reduce applicants’ dependency on Council grants and encourage fundraising and income generation initiatives.

 

            2.3       Where possible, and if appropriate, new applicants should receive all or most of the amount requested (up to 50% total project costs).

 

            2.4       Grants will only be awarded funding on receipt of the correct paperwork and an End of Project monitoring form (if a grant was awarded in previous year).

 

 

(Reference: Report by Executive Director – Community Services, dated 11 April 2017, submitted).

 

 

 

 

 

 

Report by Executive Director – Development & Infrastructure Services.

The Committee considered a report which enabled Members to input into the development of the arts strategy fund for the future development of the town’s award winning Outdoor Museum.

 

Decision:

 

Members agreed:-

 

1.    To note the contents of the report; and to approve the principles set out at section 5.4 to 5.14 of the report; and

2.    That the wording at 5.6 be amended – That the maximum funding contribution to be made in respect of any single application will be 50% (up to a maximum of £3,000) incurred in developing, fabricating / producing and installing the art work.

 

(Ref: Report by Executive Director – Development and Infrastructure Services, dated 11 April, 2017, submitted).

 

The Area Committee resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following item of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 9 respectively of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

 

Report by Executive Director -  Customer Services.

The Committee considered a report from the Property Development Manager.

 

Decision:

 

Members agreed to the recommendations contained at  2.1.1 and 2.1.2 of the  report.

 

(Ref: Report by Executive Director – Customer Services, dated 11 April, 2017, submitted).