Agenda and minutes

The Governance Manager welcomed everyone to the meeting and invited the Panel to nominate a Chair for the proceedings.  It was unanimously agreed to appoint Councillor Kieron Green as Chair of this Conduct Review Panel.

There were no apologies for absence.

Councillor Jan Brown advised that she knew Community Councillor Michael Russell but did not consider that she had a relevant connection which would affect her decision making and as such would remain in the meeting.

Community Councillor Kenneth Smith advised that he knew Community Councillor Michael Russell but did not consider that he had a relevant connection which would affect his decision making and as such would remain in the meeting.

Community Councillor Mary Braithwaite advised that she knew Community Councillor Michael Russell but did not consider that she had a relevant connection which would affect her decision making and as such would remain in the meeting.

Report by Committee Manager, Legal and Regulatory Services

Having assumed the role of Chair, Councillor Kieron Green advised that his first task was to establish whether members of the Panel had sufficient information before them to discuss and determine the subject of the complaints. 

There was a short adjournment as Community Councillor Ken Smith left the meeting.

The meeting reconvened when Mr Smith re-joined with all those present as per the sederunt.

The panel agreed they did not have sufficient information to determine the subject of the complaints.

Decision

The Community Council Review Panel agreed –

1.    to request the following additional information from Colintraive and Glendaruel Community Council:-

·       Information on the Community Council website including the detail of the agendas and how these were published specifically for the meeting which is referenced in the complaint (10^th June 2024).

·       Detail from the Community Council on how they advertise the dates of their meetings and how the agendas are published.

·       Reference is made to a Facebook page where the information about the meetings has been posted, the Panel would like to know:-

o   Approximately how many members are in the Facebook group

o   When was the agenda for the meeting of 10th June 2024 put on the Facebook group

o   Is it normal practice for the Community Council to post agendas on this Facebook group

·       Why did the Community Council not respond to the initial complaint

·       Detail on the number and location of physical noticeboards in the Community Council area.

·       Was the information in terms of the meeting of 10^th June put into any of these noticeboards.

·       Do the Community Council normally put information in the noticeboards.

·       What are the plans for notification of meetings in future.

2.    that a Hearing be held following the provision of the additional information.

 (Reference: Report by Committee Manager dated January 2025, submitted)