Agenda and minutes

There were no apologies for absence intimated.

There were no declarations of interest intimated.

Report by Executive Director – Customer Services

The Committee gave consideration to a report which provided them with an update on the progress with the Stage 2 Submission by HubNorth Scotland Ltd to refurbish and part new build Dunoon Primary School.

Decision

The Policy and Resources Committee  -

1.    Noted the project programme key dates for Dunoon Primary School at Paragraph 4.1 of the submitted report.

2.    Noted the position in regard to the Stage 2 Submission from hubNorth Scotland Ltd in respect of the Dunoon Primary School project. The detail of which is referred to in Paragraph 4.2 of the submitted report.

3.    Agreed –

      i.        That the Council enter into the DBDA agreement for Dunoon Primary School, subject to the approval of earmarked sums of £750,000 to meet the anticipated additional funds, based on the financial position as set out at paragraph 4.3 of the submitted report.

     ii.        That delegated authority be granted to the Executive Director – Customer Services, or his nominated representative, in consultation with the Executive Director - Community Services, the Head of Strategic Finance, the Council Leader, Depute Leader, and the Policy Lead for Education, to negotiate, agree and enter into any and all documentation in regard to contract close for the Dunoon Primary School Design and Build Direct Agreement (DBDA).

    iii.        That the Executive Director – Customer Services, or his nominated representative, be authorised to sign on behalf of the Council any and all documentation in regard to contract close for the Dunoon Primary School DBDA.

   iv.        That the Head of Strategic Finance be authorised as the named individual on behalf of the Council for the purpose of the insurance proceeds account to be opened in terms of the Project Agreement and the Insurance Proceeds Account Agreement.

4.    Noted the Dunoon Primary School decant arrangements as set out in Paragraph 4.4 of the submitted report.

(Reference:  Joint report by Executive Director – Customer Services and Acting Executive Director – Community Services dated 25 May 2017, submitted)

Report by Executive Director – Development and Infrastructure Services

The Committee gave consideration to a report which assessed two external funding requests, from Kintyre Seasports and from Campbeltown Community Business, to be allocated from surplus CHORD funds.

Decision

The Policy and Resources Committee –

1.    Approved the request from Campbeltown Community Business (CCB) for a contribution of £40,000 towards the capital costs of the restoration of Campbeltown Picture House;

2.    In respect of Kintyre Sea Sports (KSP), agreed the recommendations set out at 3.1 1) i) and ii);

3.    Noted that Kintyre Sea Sports (KSP) had indicated it had no plans to make any approach to the Council for further funding if the Full Business Case proves positive.

(Reference:  Report by Executive Director – Development and Infrastructure Services dated 29 May 2017, submitted; and Notice of Motion by Councillor Aileen Morton, seconded by Councillor Gary Mulvaney, tabled)

The Chair advised that in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, the appendix relating to the following item of business would require her to exclude the press and public should any Member wish to discuss the content of this appendix on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 4 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

Report by Executive Director – Development and Infrastructure Services

Consideration was given to a report which requested the Council to approve an additional financial underwriting of the Pavilion project of £1M following the return of tenders and a subsequent value engineering exercise.

Decision

The Policy and Resources Committee –

1.    Noted that the Rothesay pavilion Adaptive Restoration and Extension Works Contract has been the subject of a competitive procurement exercise involving four tenderers.

2.    Noted that following the receipt of tenders a rigorous Value Engineering Exercise was required to reduce costs.

3.    Noted that following the completion of the Value Engineering Exercise a funding shortfall remained.

4.    Agreed to recommend to Council that an additional financial underwriting of £1M be taken from the unallocated general fund which increases total underwriting to £3, 620,000 taking the Council’s maximum contribution to £5,689,000.

5.    Noted that discussions are ongoing with key funding partners with a view to applying for additional funds, where possible.

(Reference:  Report by Executive Director – Development and Infrastructure Services dated 2 June 2017, submitted)

E1       Paragraph 4  Information relating to any particular applicant for, or recipient or former recipient of, any financial assistance provided by the authority.