Venue: on a hybrid basis in the Council Chamber, Kilmory, Lochgilphead and by Microsoft Teams
Contact: Hazel MacInnes, Senior Committee Officer Tel:01546 604269
Note | No. | Item |
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APOLOGIES FOR ABSENCE Additional documents: Minutes: Apologies for absence were received from Councillors Amanda Hampsey, Jim Lynch, Liz McCabe and Dougie Philand. |
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DECLARATIONS OF INTEREST Additional documents: Minutes: There were no declarations of interest intimated. |
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Policy and Resources Committee held on 10 October 2024 Additional documents: Minutes: The Minutes of the meeting of the Policy and Resources Committee held on 10 October 2024 were approved as a correct record. |
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FINANCIAL REPORTS MONITORING PACK - 31 OCTOBER 2024 Report by Section 95 Officer Additional documents: Minutes: The Committee gave consideration to a report providing a summary of the financial monitoring reports as at the end of October 2024. Decision The Policy and Resources Committee agreed to – 1. note the revenue budget monitoring report as at 31 October 2024; 2. note the financial risks for 2024-25; 3. note the capital plan monitoring report as at 31 October 2024 and approve the proposed changes to the capital plan outlined in Appendix 4 of that report; 4. note the reserves and balances report as at 31 October 2024; and 5. recommend to Council that the revenue virements over £0.200m during September and October 2024 are approved. (Reference: Report by Section 95 Officer dated 12 November 2024, submitted) |
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BUDGET OUTLOOK 2025-26 TO 2029-30 Report by Section 95 Officer Additional documents: Minutes: The Committee considered a report providing an update to the budget outlook covering the period 2025-26 to 2029-30. Decision The Policy and Resources Committee noted – 1. the current estimated budget outlook position for the period 2025-26 to 2029-30; and 2. that the budget outlook now included new management/operational and policy options presented by officers for consideration as part of the budget in February 2025; and further noted that detailed templates would be provided to Council. (Reference: Report by Section 95 Officer dated 12 November 2024, submitted) |
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SUPPORTING COMMUNITIES FUND - REVIEW AND OUTLINE PROPOSALS Report by Chief Executive Additional documents: Minutes: The Committee considered a report setting out recommendations from an internal review of the Council’s annual Supporting Communities Fund (SCF) to support improvements for communities applying in 2025/26. Decision The Policy and Resources Committee – 1. noted the findings from the internal review and that further feedback was being gathered from community groups on their experiences to help improvements; 2. agreed the proposed next steps and timeframe for the 2025/26 round of Supporting Communities Fund (SCF); 3. agreed that a detailed paper would come to February 2025 Policy and Resources Committee to consider and agree an improved approach to SCF for 2025/26; and 4. approved that, within 2025/26, officers explore the scope of grants available to community groups in Argyll and Bute through the Council, CPP partners and other funding bodies and consider possibilities for collaboration and realignment. Further to this, to consider the potential format of local decision making for grants available through the council and/ or collaborations. (Reference: Report by Chief Executive dated 4 November 2024, submitted) |
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ENGAGING COMMUNITIES FRAMEWORK - DRAFT Report by Chief Executive Additional documents: Minutes: The Committee considered a report presenting the Draft Engaging
Communities Framework for approval. Decision The Policy and Resources Committee – 1.
approved the
content of the Engagement Framework; and 2.
noted that
the Framework would be produced in a user-friendly format, reviewed annually to
support learning and development of best practice, and promotion of the
Framework and training on its content for staff and elected members is in
development. (Reference: Report by Chief Executive dated 5 November 2024, submitted) |
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VOLUNTEER POLICY AND VOLUNTEER PROCEDURE Report by Executive Director with responsibility for Customer Support Services Additional documents:
Minutes: The Committee gave consideration to a report introducing a new Council
wide Volunteer Policy and Procedure. Decision The Policy and Resources Committee agreed – 1.
the
Volunteer Policy; 2.
that PVG costs
for volunteers would be covered by existing service budgets; and 3.
to forward
the Policy to Council for final approval. (Reference: Report by Executive Director with responsibility for
Customer Support Services dated 30 October 2024, submitted) |
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OCTOBER 2023 WEATHER EVENT - NOVEMBER 2024 UPDATE Report by Executive Director with responsibility for Roads and Infrastructure Services Additional documents: Minutes: The Committee considered a report following up on the report presented
to the Policy and Resources Committee on 15 August 2024 in respect of the
October 2023 weather event. Decision The Policy and Resources Committee – 1.
noted the
update on the current position of the projects; and 2.
agreed that
further updates on the October 2023 Weather Event would be made to the
Environment, Development and Infrastructure Committee rather than to the Policy
and Resources Committee. (Reference: Report by Executive Director with responsibility for Roads
and Infrastructure Services dated 26 November 2024, submitted) |
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RURAL GROWTH DEAL - PROJECT DEVELOPMENT COSTS Report by Executive Director with responsibility for Development and Economic Growth Additional documents: Minutes: The Committee considered a report providing an update on the Rural
Growth Deal (RGD) and specifically costs associated with the Business Case and
Project Development. Decision The Policy and Resources Committee – 1.
noted that
the total estimated essential development costs to inform Treasury Five
compliant Full Business Cases for all projects amounted to £3.183m and these
costs required to be incurred in advance of Central Government endorsement at
risk to the Council and lead delivery partners; 2.
agreed that
the Council sets aside a fund from the Priorities Investment Fund to the value
of £0.700m that can pay for the development costs for Council projects on the
basis that all will be paid back by the end of Year 10; 3.
agreed that
any cash flow funding requests for projects led by external partners would be
brought to the Policy and Resources Committee for approval as and when a
request for funding was made and considered on a case by case basis; and 4.
delegated to
the Internal Programme Board (Chief Executive and Executive Directors) to
approve pre-development funding requests relating to Council led projects up to
a threshold of £250k per project from the new Fund. (Reference: Report by Executive Director with responsibility for
Development and Economic Growth dated 20 November 2024, submitted) |
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CROWN ESTATE FUNDING Report by Executive Director with responsibility for Roads and Infrastructure Services and Development and Economic Growth Additional documents: Minutes: The Committee gave consideration to a report requesting agreement on
additional funding being allocated to Campbeltown War
Memorial and permission for Argyll Countryside Trust (ACT) to sell their Eco-Hub
which had been part funded through Crown Estates Funding. Decision The Policy and Resources Committee agreed to – 1.
allocate
additional funding of up to £11,000 to complete the upgrade works at Campbeltown War Memorial from Crown Estate contingency
funding; and 2.
grant
permission to ACT to sell their Eco-Hub, which was part funded through Crown
Estates funding in 2021; and agree in principal that the returned proceeds in
addition to the remaining 5% retention (anticipated to be £28.5k) are reinvested
in the new Kilmory site. (Reference: Report by Executive Director with responsibility for
Development and Economic Growth dated 26 November 2024, submitted) |
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CLIMATE CHANGE BOARD UPDATE & DECARBONISATION TRACKER Report by Executive Director with responsibility for Commercial Services Additional documents: Minutes: The Committee gave consideration to a report providing an overview of
key highlights from the Decarbonisation Plan Tracker, offering a strategic
snapshot of recent progress. Decision The Policy and Resources Committee noted the updates contained at
Section 5 of the submitted report and the full Decarbonisation Tracker update
contained at Appendix A to the submitted report. (Reference: Report by Executive Director with responsibility for
Commercial Services dated 7 November 2024, submitted) |
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The Chair ruled and the Committee agreed to take item 14 of the agenda (Policy and Resources Committee Workplan) at this point, before the exclusion of the press and public for item 13 of the agenda (Oban Airport Business Park), to facilitate smooth running of the agenda. |
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POLICY AND RESOURCES COMMITTEE WORKPLAN Additional documents: Minutes: The Policy and Resources Committee Workplan
was before the Committee for noting. Decision The Policy and Resources Committee noted the content of the Workplan as at 5 December 2024. (Reference: Policy and Resources Committee Workplan
dated 5 December 2024, submitted) |
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The Committee resolved in terms of Section 50(A)(4) of the
Local Government (Scotland) Act 1973 to exclude the press and public for the
following item of business on the grounds that it was likely to involve the disclosure
of exempt information as defined in Paragraph 6 of Part 1 of Schedule 7A to the
Local Government (Scotland) Act 1973. |
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E1 |
OBAN AIRPORT BUSINESS PARK
Minutes: The Committee gave consideration to a report providing an update on
progress of the Oban Airport Business Park project and how it fitted within the
wider Lorn Arc Tax Incremental Finance (TIF)
Programme. Decision The Policy and Resources Committee agreed the recommendations as
contained within the submitted report. (Reference: Report by Executive Director with responsibility for
Commercial Services and Executive Director with responsibility for Development and Economic
Growth dated 28 November 2024, submitted) |
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E1 Paragraph 6 Information relating to the financial
or business affairs of any particular person (other than the authority). |