Agenda and minutes

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Contact: Sandra McGlynn: Tel 01546 604401 

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

An apology for absence was intimated on behalf of Councillor Michael Breslin.

2.

DECLARATIONS OF INTEREST (IF ANY)

Minutes:

There were no declarations of interest intimated.

3.

MINUTES pdf icon PDF 48 KB

Short Life Working Group on Political Management Arrangements of 9 September 2013

Minutes:

The Minutes of the Short Life Working Group held on 9 September 2013 were approved as a correct record.

4.

RESUME CONSIDERATION OF POLITICAL MANAGEMENT ARRANGEMENTS pdf icon PDF 70 KB

Additional documents:

Minutes:

The Short Life Working Group on Political Management Arrangements (SLWG) considered a report which updated Members on developments given the decisions taken at the last meeting held on 9 September 2013.

 

Decision

 

The Group;

 

1.         Agreed to recommend to Council;

 

(a)   the proposal to adopt the structure as shown in Appendix 1 of the report, which involved a Policy and Resources Committee, Community Services Committee (including education, health, housing, social work and communities), Environment, Development and Infrastructure Committee, together with the existing PPSL, PRS and Audit Committee;

 

(b)   that a Council meeting take place at the conclusion of a cycle of Committee meetings (e.g 6 per year);

 

(c)   that a call in provision be reserved for Council with the detail yet to be scoped out;

 

2.         Noted that detailed remits for each Committee would have to be finalised and be subject to further consultation with Elected Members and detailed consideration by the group taking into consideration;

 

·        the size of each Committee (recommended between 16 – 18 Members and taking into account political and geographical representations)

·        delegations with clear linkage to strategic priorities

·        frequency and timings of meetings

·        structure of Agendas

·        improved style of reports

·        increased use of  IT packages by Members

·        increased use of video conferencing for meetings

·        role of Lead Councillors

·        costs of implementation

 

3.         Agreed to recommend to Council the model Standing Order as attached at Appendix 3 of the report to allow participation in the work of the Service Committees;

 

4.         Agreed to recommend to Council the extension of powers to Area Committees in principle subject to further consultation and;

 

·        determination of possible financial delegations

·        further guidance and definition in relation to Appendix 4, 1 (d) “to approve the acquisition, sale or lease of land or buildings within their area”

·        inclusion of Council decision of 8 August in relation to allocation of additional income raised through Council tax on empty properties, and how these funds would be administered;

·        clarification of functions of Chord Projects which should be taken forward at an area level

 

5.         Agreed not to introduce a Petitions function; and

 

6.         Noted that the Monitoring Officer would bring forward proposals in regard to conduct issues.

5.

DATE OF NEXT MEETING

Minutes:

Noted that the Executive Director – Customer Services, in conjunction with the Chair, would agree to and inform Members of the date of the next meeting of the SLWG.