Agenda and minutes

Venue: Municipal Buildings, Oban

Contact: Karen Campbell, Area Governance Assistant - 01631 567855 

Items
Note No. Item

1.

Apologies

Minutes:

An apology for absence was received from Councillor Sir Jamie MacGregor.

2.

Declarations of Interest

Minutes:

Councillor Elaine Robertson declared a non-financial interest at item 8(b) of this minute due to the fact that her husband was a member of the Trust.  She left the meeting during discussion of the item and took no part in the decision.

3.

Minutes pdf icon PDF 96 KB

Oban Common Good Fund – 30th August 2018

Minutes:

The minutes of the Oban Common Good Fund held on 30th August 2018 were approved as a correct record.

 

It was noted that the grants awarded to L Smith and Glencruitten Cathedral of Trees were yet to be paid out.  The Area Governance Officer advised that the conditions of grant had yet to be met.  In noting that grant offers are valid for a period of 9 months, in terms of the distribution criteria,, it was agreed that the Area Governance Officer should make enquiries with parties if the grants are not claimed by March 2019.

4.

Correspondence pdf icon PDF 56 KB

Minutes:

The Trustees noted a thank you letter from the Roses Charitable Trust.

5.

Annual Accounts pdf icon PDF 20 KB

Additional documents:

Minutes:

The Trustees considered a report on the annual accounts of the Oban Common Good Fund.

 

Decision

 

The Trustees approved the annual accounts, requested that England and Wales be replaced with Scotland (page 16 of the agenda pack) and that the Area Governance Officer pass on a reworded section regarding the number of Trustees to Simmers & Co for future use.

 

(Ref: Report by Simmers & Co dated 22 November 2018, submitted)

The Council resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following  items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 respectively of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

 

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6.

Actual Income Expenditure Report

Minutes:

A financial statement detailing the current position of investment transaction for the period 1st April 2018 – 30th September 2018 was considered.

 

Decision

 

The Trustees noted the information provided.

 

(Ref:  Financial Statement by David McGregor, Simmers & Co dated 22nd November 2018, submitted).

7.

End of Project Monitoring

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7a

Home Start Lorn

Minutes:

The Trustees considered an end of project monitoring form from Home Start Lorn which was noted.  It was agreed that the Area Governance Officer would seek reassurances that the full sum of the grant would be utilised.

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7b

Oban Communities Trust

Minutes:

The Trustees considered an end of project monitoring form from Oban Communities Trust which was noted.  The Trustees agreed to seek a further update from the organisation for the next meeting on the basis that the project had been delayed.

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7c

Oban Youth Cafe

Minutes:

The Trustees considered an end of project monitoring form from Oban Youth Cafe which was noted.

8.

New Application Summary

Minutes:

The Trustees noted the application summary for the continued and new applications and also noted a change to the amount being requested by Emma Grant - Taynuilt drumming.

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8a

Bids 4 Oban Ltd

Minutes:

The Trustees considered the application from Bid4Oban Ltd

 

Decision

 

The Trustees:

 

In recognising the various benefits to the town that the proposed project would have, unanimously agreed to award £11,500 to Bid4Oban Ltd towards the Shine a Light on Oban project subject to reassurances that the funding for the additional elements of the project was in place and requested that Andrew Spence be invited to attend the next meeting to update them on progress.

Councillor Robertson, having previously declared an interest in the following item, left the meeting at this point and Councillor Green took the Chair.  The Area Governance Officer, in accordance with the delegation to the Executive Director of Customer Services to participate in the decision making where the meeting would become inquorate due a trustee having declared an interest, participated in the determination of the item.

 

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8b

The MacDougall of Dunollie Preservation Trust

Minutes:

The Trustees considered the application from the McDougall of Dunollie Preservation Trust.

 

Decision

 

The Area Governance Officer in consultation with the Trustees:

 

Agreed to award £600 to the McDougall of Dunollie Preservation Trust to enable them to set up a Dunollie Links Annual Heritage Conference in Oban.

 

Councillor Robertson returned to the meeting at this point and resumed the Chair.

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8c

E Grant - Taynuilt Drumming

Minutes:

The Trustees considered the application from E Grant for Taynuilt Drumming.

 

Decision

 

The Trustees:

 

Agreed to award £300 to E Grant towards the purchase of instruments, subject to confirmation being received that some of the planned sessions would be held in the Lorn Resource Centre.  It was delegated to the Area Governance Officer, in consultation with the Chair to release payment upon compliance with the condition.

 

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8d

New Hope Kitchen

Minutes:

The Trustees considered the application from New Hope Kitchen

 

Decision

 

The Trustees:

 

Agreed to award up to £2,000 to New Hope Kitchen for the purchase and installation of an industrial dishwasher.

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8e

Oban Charitable Trust

Minutes:

The Trustees considered the application from the Oban Charitable Trust

 

Decision

 

The Trustees:

 

Agreed to contribute £500 to the Oban Charitable Trust towards refurbishment costs to their respite flat.

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8f

Oban & District Guide Association Hall

Minutes:

The Trustees considered the application from the Oban and District Guide Association (Girlguiding Argyll)

 

Decision

 

The Trustees:

 

In recognising the importance of the hall which is used by many other local groups, unanimously agreed to award £6,000 to the Oban & District Guide Association (Girlguiding Argyll) towards the refurbishment of their hall subject to receipt of their constitution and quotes.

 

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8g

Oban Phoenix Cinema

Minutes:

The Trustees considered the application from the Oban Phoenix Cinema.

 

Decision

 

The Trustees:

 

Recognised the importance of the facility to the town and unanimously agreed to award £6,000 to the Oban Phoenix Cinema towards refurbishment costs.

 

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8h

PBC Foundation

Minutes:

The Trustees considered the application from the PCB Foundation.

 

Decision

 

The Trustees:

 

Agreed to award £400 to the PBC Foundation towards the cost of holding a self-management workshop in Oban.

 

9.

Date of Next Meeting

Minutes:

The next ordinary meeting of the Oban Common Good Fund will be held on 28th March 2019 at 10.30am in Oban (venue yet to be confirmed).

 

[Note: Having been advised post-meeting of the clash with the Community Planning Partnership it was subsequently agreed to hold the next meeting of the Oban Common Good Fund on 26th March 2019]