Agenda and minutes

No apologies for absence were intimated.

Dugald Cameron declared a non-financial interest at item 9. (c) Oban Gaelic Choir of the minute citing he was a member of the Choir.

Councillor Elaine Robertson declared a non-financial interest at item 9. (d) Oban Sea Cadets citing her grandson is a current cadet.

The minutes of the Oban Common Good Fund held on 31^st May 2018 were approved as a correct record.

The minutes of the Special Oban Common Good Fund held on 3^rd August 2018 were approved as a correct record.

The Trustees noted thank you letters from Home Start Lorn and Highlands and Islands Music and Dance Festival.

The Committee resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

The Trustees considered an end of project monitoring form from Ganavan Sands Parkrun which was noted.

The Trustees considered an end of project monitoring form from Glencruitten Cathedral of Trees which was noted.

The Trustees considered an end of project monitoring form from Oban Winter Festival which was noted.

The Trustees considered end of project monitoring forms from Oban High School Pipe Band and Oban High School New York Experience which were noted.

The Trustees considered an end of project monitoring form from Oban Police Scotland Youth Volunteers which was noted.

The Trustees considered an end of project monitoring form from Hope Kitchen which was noted.

The Trustees considered an end of project monitoring form from Hope 2 Oban which was noted.

The Trustees considered an end of project monitoring form from Oban Live which was noted.

The Trustees considered an end of project monitoring form from Port of Oban Cruise Ship which was noted.  It was agreed that the Area Governance Officer would take forward a query regarding the actual funds received and report back with the response to the next meeting.

The Trustees considered an end of project monitoring form from Bid4Oban which was noted.

The Trustees considered an end of project monitoring form from Oban Otters which was noted.

 (to follow)

The Area Governance Officer informed the Trustees that due to the recent issuing of a new contract to Simmers and Co a report was not available at this time but a verbal breakdown of available funds and spend to date was given to the Trustees and it was noted that an actual income expenditure report will be available at each meeting going forward.

Decision

The Trustees noted the contents of the verbal update.

The Trustees considered a continued application from Glencruitten Cathedral of Trees.

Decision

The Trustees:

Agreed to award £3000 to Glencruitten Cathedral of Trees for visitor improvements subject to the appropriate planning consent being granted within a nine month period.

The Trustees considered a continued application from Oban Youth Cafe.

Decision

The Trustees:

1. Agreed previous concerns had been addressed;
2. Awarded £2600 to Oban Youth Café for premises improvements subject to their most recent accounts being submitted and scrutinised; and
3. Delegated authority to release the payment upon scrutiny of the accounts to the Area Governance Officer, in consultation with the Chair.

The Trustees noted the application summary for the continued and new applications.

The Trustees considered the application from L Smith

Decision

The Trustees agreed:

1. to award £1200 to L Smith as a contribution towards outfit costs on the conditions that a constituted organisation be formed and a bank account opened in the same name as the constituted group and;
2. to delegate authority to release payment of the grant to the Area Governance Officer, in consultation of the Chair.

The Trustees considered the application from New Start Oban

Decision

The Trustees:

Agreed to award £2000 to New Start Oban for Starter packs for tenants to be released upon submission of their most recent set of accounts.

Having declared a non-financial interest Dugald Cameron, at the request of the Trustees, remained in the room for the entirety of the item but did not take part in the decision

The Trustees considered the application from Oban Gaelic Choir.

Decision

The Trustees:

Agreed to award £1000 to the Oban Gaelic Choir for their concert during the Mod on the basis that it promoted the town of Oban.

Having declared a non-financial interest Councillor Robertson remained in the room for the entirety of the item but did not take part in the decision or chairing of the item.

Councillor McGrigor took the Chair.

The Trustees considered the application from Oban Sea Cadets.

Decision

The Trustees:

Agreed to award £2750 to the Oban Sea Cadets for a new laptop and digital projector.

Councillor Robertson resumed the Chair.

The Trustees considered the application from The Roses Charitable Trust.

Decision

The Trustees:

1.    Agreed to award the shortfall up to the value of £1000 to the Roses Charitable Trust for the purchase of wetsuits and;

2.    Agreed to delegate the decision on the required amount to the Area Governance Officer in consultation with the Chair.

Report by Area Governance Officer

The Trustees considered a report outlining proposals for the promotion of the Oban Common Good Fund.

Decision

The Trustees:

1.    Agreed the recommendation at 3.1 of the submitted report and;

2.    Agreed for promotional materials to be sourced from Digital Kangaroo.

(Ref: Report by Area Governance Officer dated 30^th August 2018, submitted)

The next ordinary meeting of the Oban Common Good Fund is due to take place in Oban (venue yet to be confirmed) on the 22^nd November 2018 at 10.30am.