Agenda and minutes

Venue: Interview Room 2, Municipal Buildings, Oban

Contact: Andrea Moir, Senior Area Committee Assistant - 01369 708662 

Items
Note No. Item

1.

APOLOGIES

Minutes:

No apologies for absence were intimated.

2.

DECLARATIONS OF INTEREST

Minutes:

Dugald Cameron declared a non-financial interest at item 9. (c) Oban Gaelic Choir of the minute citing he was a member of the Choir.

 

Councillor Elaine Robertson declared a non-financial interest at item 9. (d) Oban Sea Cadets citing her grandson is a current cadet.

3.

MINUTES

3a

Oban Common Good Fund - 31st May 2018 pdf icon PDF 92 KB

Minutes:

The minutes of the Oban Common Good Fund held on 31st May 2018 were approved as a correct record.

 

3b

Special Oban Common Good Fund 3rd August 2018 pdf icon PDF 79 KB

Minutes:

The minutes of the Special Oban Common Good Fund held on 3rd August 2018 were approved as a correct record.

 

4.

CORRESPONDENCE pdf icon PDF 39 KB

Additional documents:

Minutes:

The Trustees noted thank you letters from Home Start Lorn and Highlands and Islands Music and Dance Festival.

 

The Committee resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

 

5.

END OF PROJECT MONITORING

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5a

Ganavan Sands Parkrun

Minutes:

The Trustees considered an end of project monitoring form from Ganavan Sands Parkrun which was noted.

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5b

Glencruitten Cathedral of Trees

Minutes:

The Trustees considered an end of project monitoring form from Glencruitten Cathedral of Trees which was noted.

 

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5c

Oban Winter Festival

Minutes:

The Trustees considered an end of project monitoring form from Oban Winter Festival which was noted.

 

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5d

Oban High School Pipe Band and New York Experience

Minutes:

The Trustees considered end of project monitoring forms from Oban High School Pipe Band and Oban High School New York Experience which were noted.

 

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5e

Oban Police Scotland Youth Volunteers

Minutes:

The Trustees considered an end of project monitoring form from Oban Police Scotland Youth Volunteers which was noted.

 

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5f

Hope Kitchen

Minutes:

The Trustees considered an end of project monitoring form from Hope Kitchen which was noted.

 

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5g

Hope 2 Oban

Minutes:

The Trustees considered an end of project monitoring form from Hope 2 Oban which was noted.

 

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5h

Oban Live

Minutes:

The Trustees considered an end of project monitoring form from Oban Live which was noted.

 

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5i

Port of Oban Cruise Ship

Minutes:

The Trustees considered an end of project monitoring form from Port of Oban Cruise Ship which was noted.  It was agreed that the Area Governance Officer would take forward a query regarding the actual funds received and report back with the response to the next meeting.

 

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5j

BID4OBAN

Minutes:

The Trustees considered an end of project monitoring form from Bid4Oban which was noted.

 

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5k

Oban Otters

Minutes:

The Trustees considered an end of project monitoring form from Oban Otters which was noted.

 

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6.

ACTUAL INCOME EXPENDITURE REPORT

 (to follow)

Minutes:

The Area Governance Officer informed the Trustees that due to the recent issuing of a new contract to Simmers and Co a report was not available at this time but a verbal breakdown of available funds and spend to date was given to the Trustees and it was noted that an actual income expenditure report will be available at each meeting going forward.

 

Decision

The Trustees noted the contents of the verbal update.

 

7.

CONTINUED APPLICATIONS

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7a

Glencruitten Cathedral of Trees

Minutes:

The Trustees considered a continued application from Glencruitten Cathedral of Trees.

 

Decision

The Trustees:

Agreed to award £3000 to Glencruitten Cathedral of Trees for visitor improvements subject to the appropriate planning consent being granted within a nine month period.

 

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7b

Oban Youth Cafe

Minutes:

The Trustees considered a continued application from Oban Youth Cafe.

 

Decision

The Trustees:

  1. Agreed previous concerns had been addressed;
  2. Awarded £2600 to Oban Youth Café for premises improvements subject to their most recent accounts being submitted and scrutinised; and
  3. Delegated authority to release the payment upon scrutiny of the accounts to the Area Governance Officer, in consultation with the Chair.

 

8.

APPLICATION SUMMARY

Minutes:

The Trustees noted the application summary for the continued and new applications.

 

9.

NEW APPLICATIONS

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9a

L Smith

Minutes:

The Trustees considered the application from L Smith

 

Decision

The Trustees agreed:

  1. to award £1200 to L Smith as a contribution towards outfit costs on the conditions that a constituted organisation be formed and a bank account opened in the same name as the constituted group and;
  2. to delegate authority to release payment of the grant to the Area Governance Officer, in consultation of the Chair.

 

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9b

New Start Oban

Minutes:

The Trustees considered the application from New Start Oban

 

Decision

The Trustees:

Agreed to award £2000 to New Start Oban for Starter packs for tenants to be released upon submission of their most recent set of accounts.

 

Having declared a non-financial interest Dugald Cameron, at the request of the Trustees, remained in the room for the entirety of the item but did not take part in the decision

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9c

Oban Gaelic Choir

Minutes:

The Trustees considered the application from Oban Gaelic Choir.

 

Decision

The Trustees:

Agreed to award £1000 to the Oban Gaelic Choir for their concert during the Mod on the basis that it promoted the town of Oban.

 

Having declared a non-financial interest Councillor Robertson remained in the room for the entirety of the item but did not take part in the decision or chairing of the item.

 

Councillor McGrigor took the Chair.

 

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9d

Oban Sea Cadets

Minutes:

The Trustees considered the application from Oban Sea Cadets.

 

Decision

The Trustees:

Agreed to award £2750 to the Oban Sea Cadets for a new laptop and digital projector.

 

Councillor Robertson resumed the Chair.

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9e

The Roses Charitable Project

Minutes:

The Trustees considered the application from The Roses Charitable Trust.

 

Decision

The Trustees:

1.    Agreed to award the shortfall up to the value of £1000 to the Roses Charitable Trust for the purchase of wetsuits and;

2.    Agreed to delegate the decision on the required amount to the Area Governance Officer in consultation with the Chair.

 

 

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10.

PURCHASE OF PROMOTIONAL MATERIALS

Report by Area Governance Officer

Minutes:

The Trustees considered a report outlining proposals for the promotion of the Oban Common Good Fund.

 

Decision

The Trustees:

1.    Agreed the recommendation at 3.1 of the submitted report and;

2.    Agreed for promotional materials to be sourced from Digital Kangaroo.

 

(Ref: Report by Area Governance Officer dated 30th August 2018, submitted)

11.

DATE OF NEXT MEETING

Minutes:

The next ordinary meeting of the Oban Common Good Fund is due to take place in Oban (venue yet to be confirmed) on the 22nd November 2018 at 10.30am.