Agenda and minutes

Apologies were received from Councillor Alistair MacDougall.

Marri Malloy declared a non financial interest in item 11(b) as she is the Convenor of Oban Community Council.  She left the room and took no part in the discussion of this item.

The Minutes of the previous meeting held on 20^th June 2014 were approved as a correct record.

The Chair confirmed she had successfully contact Rosemary from Argyllshire Gathering and welcomed them to apply for future funding.

Andy Newiss advised that the tender for the accountancy work comes to an end on 31^st October 2014 and arrangements would need to be made for this.  The Chair thanked Andy on behalf of the Oban Common Good Fund for all his hard work and efforts over the years.

Christine Roberts from Hogmanay in Oban updated the Trustees on the plans for this years event.

She advised that the venue will be at the Corran Halls this year and a main reason for this was Police Scotland would be happier as this location is safer for the public. She confirmed that the Corran Halls will be open for facilities and that Jewsons are donating their toilets for the event.

Christine also spoke about the costs of the event and the charging policy, she advised that it will be a free event again this year and hopes it will be as successful as it was last year.

The Trustees thanked Christine for attending the meeting and giving more information towards consideration of her application.

The Head of Governance and Law had a discussion with Trustees in regard to the workshop which was scheduled to take place.  He suggested that the Common Good Fund “factor in” an annual review to cover the process and the current stewardship role of the fund and to provide one to one inductions for new Trustees of the Fund.

Decision

1. The Trustees agreed and noted the information provided; and
2. Councillor Neil Macintyre agreed to meet with the Head of Governance and Law for a one to one induction of the Oban Common Good Fund.

Dugald Cameron left the meeting.

The Trustees received an End of Project Monitoring report from Home Start Lorn.

Decision

The Trustees noted the information contained in the report.

The Trustees received an End of Project Monitoring report from 3^rd Oban Guides.

Decision

The Trustees noted the information contained in the report.

The Trustees received an End of Project Monitoring report from Oban Winter Festival.

Decision

The Trustees noted the information contained in the report.

The Trustees received an End of Project Monitoring report from Oban FM.

Decision

The Trustees noted the information contained in the report.

The Trustees received an End of Project Monitoring report from Oban War and Peace Museum.

Decision

The Trustees noted the information contained in the report.

The Trustees received an End of Project Monitoring report from Oban Camanachd.

Decision

The Trustees noted the information contained in the report.

The Trustees welcome End of Project Monitoring reports which they find extremely helpful and thank all applicants who have returned them to date.

Report by Andy Newiss, R A Clement Associates

A financial statement detailing the current position of investment transaction for the period 1^st April to 15^th August 2014 was considered.

Decision

The Trustees noted the information provided.

(Ref:  Financial Statement by Andy Newiss, R A Clement Associates dated 19^th August 2014, submitted).

Report by Andy Newiss, R A Clement Associates

The Trustees considered the Financial Statement for the year ended 31^st March 2014.

Decision

The Trustees:

1. Noted the information provided;
2. Noted that the position is stable at the moment; and
3. Agreed to tie this report in with the annual review.

The Trustees noted that there are currently no outstanding commitments to date.

Application – pg 47

Funding Strategy – pg 59

Financial Statement Year End 2013 – pg 63

Ltd Company Memorandum – pg 81

The Trustees re-considered a more detailed application from Oban Youth Café.

Decision

The Trustees agreed to disperse £2,000 to Oban Youth Café.

Application – pg 111

Budget Forecast 2013-14 – pg 117

Budget Forecast 2014-15 – pg 123

Financial Statement – pg 135

Survey Results – pg 145

The Trustees re-considered a more detailed application from Hogmanay in Oban for a grant towards funding the event.

Decision

The Trustees agreed to disperse £2,000 and consider funding another £2,000 at their November meeting.

Application – pg 157

Trustees Annual Report – pg 167

Quotation – pg 177

Contractor Quote – pg 185

Constitution – pg 187

The Trustees considered an application from Friends of Oban Community Play Park for a grant towards equipment at the play park.

Decision

The Trustees agreed to disperse £3000 to Friends of Oban Community Play Park and invite them to submit a further application for more funding, if needed, in April 2015.

Marri Malloy, having declared a non financial interest in item 11(b), left the room and took no part in the discussion on this item.

Application – pg 199

Accounts – pg 207

Costings – pg 209

Constitution – pg 211

The Trustees considered an application from Oban Community Council to help fund the World War One Commemoration Event on 20^th September in Oban.

Decision

The Trustees agreed to fund an underwrite of up to £2,300.

Paragraph 6  Information relating to the financial or business affairs of any particular person (other than the authority).