Agenda and minutes

Apologies were intimated on behalf of Councillor Andrew Kain and Fr. James MacNeil.

In the absence of Councillor Andrew Kain (Chair), the Trustees agreed that Councillor Kieron Green would Chair the meeting.

Councillor Jim Lynch declared a non-financial interest Item 7a and 7c of these minutes, as he is a committee member of the Highlands and Islands Music and Dance Festival and Oban War Memorial Centenary Group.  He left the meeting during consideration of the applications and did not participate in the decision making.

Marri Malloy declared an interest in item 7d and 7e as she is a committee member of the Port of Oban Group and the Soroba Community Enterprise Ltd.

The Trustees noted that given the Declaration of Interest made by Councillor Lynch the meeting would not be quorate in respect of items 7(a) and 7(c) of these minutes, and resolved that for these items only they would agree a temporary delegation to the Governance Officer.  The decision recorded is on that basis

The minutes of the Oban Common Good Fund held on 22 November 2022 were approved as a correct record.

Report by Executive Director with responsibility for Governance

The Trustees considered the report regarding the de-listing of the charitable status of the Oban Common Good Fund by the Scottish Charity Register at the end of the financial year.

Decision

The Trustees noted the report.

(Ref: Report by Executive Director with responsibility for Governance, submitted)

The Council resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraphs 6 respectively of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

A financial statement detailing the current position of investment transaction for the period was considered.

Decision

The Trustees noted the income and expenditure report and agreed that the Governance Officer should make contact with the applicants for funding that had uncashed and unclaimed grant funds to establish whether funding has been obtained from other sources.  If these were not drawn down by the next meeting the grant offers would lapse.

(Ref:  Report by Simmers & Co for period ending 31 March 2023, submitted)

The Trustees were invited to consider the End of Project Monitoring from McDougall of Dunollie Preservation Trust.

Decision

The Trustees noted the end of project form.

(Ref: End of Project Monitoring Form, submitted)

The Trustees were invited to consider the End of Project Monitoring from Oban FM.

Decision

The Trustees noted the end of project form.

(Ref: End of Project Monitoring Form, submitted)

The Trustees were invited to consider the End of Project Monitoring from Oban Gaelic Choir.

Decision

The Trustees noted the end of project form.

(Ref: End of Project Monitoring Form, submitted)

The Trustees were invited to consider the End of Project Monitoring from Oban Mountain Rescue.

Decision

The Trustees noted the end of project form.

(Ref: End of Project Monitoring Form, submitted)

The Trustees were invited to consider the End of Project Monitoring from Oban Pride.

Decision

The Trustees noted the end of project form.

(Ref: End of Project Monitoring Form, submitted)

It was agreed that as Councillor Lynch had declared an interest in items 7a and 7c, that the running order of the Agenda would be amended to allow Councillor Lynch to leave the meeting whilst these items were discussed and the minute would reflect the order items were discussed.

The Trustees considered an application from the Highlands and Islands Music and Dance Festival.

Decision

It was agreed to award the full amount of £750.

(Ref: Application submitted by Highlands and Islands Music and Dance Festival)

The Trustees considered an application from the Oban War Memorial Centenary Group.

Decision

It was agreed to award up to £3657 on receipt of invoices.

(Ref. Application from Oban War Memorial Centenary Group, submitted)

Councillor Jim Lynch re-joined the meeting.

The Trustees considered the application from Lorn and Oban Healthy Options.

Decision

It was agreed to:-

1.    Award the sum of £4000

2.    To delegate authority to the Governance Officer in consultation with the chair to make an additional award of up to £1089, if items to deliver the project cannot be sourced within the initial budget

(Ref: Application from Lorn and Oban Healthy Option, submitted)

Having declared an interest in the following two applications, Marri Malloy left the meeting.

In absence of a complete application, the Trustees noted that the application was withdrawn by the applicants.  The Governance Officer was invited to share comments from the Trustees with the applicants regarding the fund criteria. 

(Ref. Application from Port of Oban Cruise Group, submitted)

The Trustees considered an application from the Soroba Community Enterprise Ltd.

Decision

It was agreed that the application should be continued to the next meeting of the Oban Common Good Fund in May, to allow the Soroba Community Enterprise Ltd time to obtain quotations and to request a representative be available to speak to the application at the same meeting.

(Ref. Application from Soroba Community Enterprise Ltd, submitted)

The Trustees agreed to hold their next meeting on Monday 22^nd May 2023 at 2.00pm by TEAMS.

E1       Paragraph 6  Information relating to the financial or business affairs of any particular person (other than the authority).