Agenda and minutes

Venue: Burnett Building, Campbeltown with VC Facilities available in the Housing Meeting Room, Kilmory Lochgilphead and the Customer Service Point, Bowmore, Isle of Islay

Contact: Lynsey Innis, Senior Area Committee Assistant; Tel: 01546 604338 

Items
No. Item

1.

Welcome and Apologies

Minutes:

The Chair welcomed everyone to the meeting and general introductions were made. 

 

Apologies for absence were intimated on behalf of:-

 

Samantha Somers, Argyll and Bute Council

Jeannie Holles, Argyll and Bute Council

Roy Bogle, Logan Air

Kelly Coats, Home-start Majik

Dee James, Home-start Majik

Alison Hay, Mid Argyll Chamber of Commerce

Campbell Cameron, Community Broadband Scotland

John Dreghorn, NHS

Mary MacCallum Sullivan, Ardrishaig Community Council

Betty Rhodick, Lochgilphead Community Council

 

2.

Declarations of Interest

Minutes:

There were no declarations of interest intimated.

3.

Minute of the previous meeting of the Mid Argyll, Kintyre and the Islands Community Planning Group held on 10 August 2016 pdf icon PDF 130 KB

Minutes:

The minute of the meeting of the Mid Argyll, Kintyre and the Islands Area Community Planning Group, held on 10 August 2016 was approved as a true record. 

 

Matters Arising:-

 

Further to previous discussions on potential developments or improvements to the Air Discount Service (ADS) particularly in respect of NHS patients, the Community Governance Manager read out a section of a minute from the Islands Transport Forum meeting on 29 September 2016, where this item was discussed in more detail.  Members of the group noted that any further discussion on the issue would need to take place after the release of the Autumn Statement in November and the draft Scottish budget in December. 

 

In relation to ferry service issues and specifically the issue of customers with mobility problems, Peter Lundie of CalMac advised the group of the development of a Disability Assistance Course being run in-house by CalMac, to upskill customer facing staff.  Mr Lundie advised that the course consisted of both a theory and practical element and outlined the legislation behind it.  He further advised that the feedback received from both customers and staff had been positive, and that going forward they hoped to use statistics currently being collated to tailor the course to meet the specific needs of their customers. 

4.

Standing Item: Management Committee Update

4a

Community Planning Partnership Management Committee Update pdf icon PDF 122 KB

Briefing by Community Planning Manager.

 

Minutes:

The group gave consideration to a briefing note, outlining the consideration of the Community Planning Partnership (CPP) to issues raised by Area CPG’s at their meetings in August 2016; the Alcohol and Drug Partnership’s Annual Report for 2015-16; updates to progress on the delivery of actions contained within the delivery plans for Outcomes 2 and 6 and a focus group session on the review of the Joint Health Improvement Plan (JHIP).  The group noted that the CPP had recently signed up to the Care Leaver’s Covenant and that invites had been extended to all four Area CPG Chairs to attend future CPP Management Group meeting to discuss items of a localised nature.  

 

Decision:

 

The group agreed to note the contents of the report. 

 

 

(Ref:  Briefing Note by Community Planning Manager, dated 9 November 2016, submitted.)

 

4b

Local Partnership Plans: Locality Planning pdf icon PDF 80 KB

Briefing by Community Planning Manager.

Minutes:

The group gave consideration to a briefing note from the Management Committee providing information on  recent developments relating to the community planning element  the of the Community Empowerment Act and the development of locality plans.

 

Discussion took place in respect of how this will affect the work of the Community Planning Groups, specifically in relation to the development of Locality Planning.  The group also noted that Argyll and Bute Council would soon be engaging with communities to help prepare the Local Development Plan and noted that this was a further opportunity for partnership working. 

 

The Community Governance Manager explained “new tools” – a Place Standard tool and a Community Planning Outcome Profile tool  - had been developed and could be used to assist with the locality planning process.

 

Decision:

 

The group agreed:

 

  1. that the next meeting of the MAKI Community Planning Group in February 2017, will focus on Locality Planning;

 

 

(Ref:  Briefing Note by Community Planning Manager, dated 9 November 2016, submitted.)

 

5.

Working Group Update - Impact on population change on Jura pdf icon PDF 235 KB

Briefing by Community Governance Manager, Argyll and Bute Council

Minutes:

The group gave consideration to a briefing note and a verbal update by the Community Governance Manager on the findings of a workshop which was instigated by the MAKI CPG following discussion on the anticipated population increase on the island of Jura, at its meeting on 10 August 2016. 

 

Information from the workshop held on the 6th in respect of the new job opportunities, which are due to come on stream during 2017 and the potential impact on public services such as  transport; education; health provision; amenity services, housing provision and broadband, were intimated to the group, with Partners noting that these issues had been highlighted to both the CPP Management Committee and the relevant service providers.  

 

A follow up workshop, attended by several of the Area CPG members present, was held on the 7th of November and the Community Governance Manager gave a verbal update on the main issues that were being taken forward by the appropriate service provider namely housing; the capacity of the Scottish Water network on the island; the capacity of the ferry between Jura and Islay and matters relating to Islay Airport.

 

Tim Smith of HIAL gave a brief overview of HIAL operations, and advised that they currently operate around a schedule provided by the preferred service operator (PSO) Logan Air.  Mr Smith provided some technical information in relation to the capacity and strength of the runway and apron at Islay airport, together with parking arrangements for aircrafts and the restrictions faced depending on the size of aircraft.  He further advised that HIAL are currently working with Logan Air to try to improve the service from Glasgow to Islay. 

 

Discussion took place in respect of the attendance of CalMac at Future CPG meetings and the duplication of work when they already attend Ferry User Group meetings throughout Argyll and Bute.  David Cannon of Calmac advised that through the company’s attendance at the Islay Ferry User Group CalMac was already in discussions with Islay Ferry Committee to discuss the wider capacity issues relating to ferry services within the area. 

 

Area CPG Members took the view that it was important that CalMac should continue to be involved with the CPGs to maintain links with the overall delivery of the SOA and it was suggested that purely operational matters relating to service delivery should be signposted to the relevant Ferry Users Group while matters of a more strategic nature should be considered by the Area CPG. .  Mr Cannon advised that he would feedback the thoughts of the meeting to both CalMac and the Ferry User Groups to further discuss the linkages between them and the Area CPGs.

 

Decision:

 

The group agreed to note the contents of the briefing note; the verbal update and the clarification on the role of both CalMac and Transport Scotland. 

 

 

(Ref:  Briefing Note by the Community Governance Manager, dated 9 November 2016, submitted.)

 

6.

Community Safety

6a

Strategic Community Safety Tasking & Coordinating Partnership pdf icon PDF 75 KB

Briefing by Community Governance Manager, Argyll and Bute Council

Minutes:

 The group gave consideration to a briefing note outlining the purpose of the Strategic Community Safety Co-ordinating and Tasking Partnership (SCSCTP) and the role they have in the delivery of Outcome 6: People live in safer and stronger communities and in providing strategic guidance on community safety matters to the CPP Management Committee. 

 

Partners noted that community safety matters raised at Area CPG meetings by members would be forwarded to the SCSCTP for consideration.

 

Additional information on the partnership was also provided by the  Partnership’s Chair Chief Inspector Baillie

 

Decision:

 

The group agreed: 

 

1.    to note the contents of the briefing note; and

2.    to assist with the cascading of seasonal community safety information through their social media and other communication channels. 

 

 

(Ref:  Briefing Note by Chief Inspector Marlene Baillie, Chair of the Strategic Community Safety Tasking and Coordinating Partnership, dated 9 November 2016, submitted.)

 

Councillor Currie enquired about the recent BBC news story in relation to the number of possible Police Scotland office closures and the effect this will have on local policing.

 

Chief Inspector Baillie advised that there had been an ongoing review of police estates since the force merged to become Police Scotland.  She advised that the current assessment of the police estate locally, confirmed that many of the buildings no longer met current operational requirements and were too big, wrongly located or unsuitable for adaptation to deliver modern working practices.  She advised that there were some premises within the area that they would want to retain, such as Campbeltown police office, but it’s clear that some buildings are not being used to their maximum potential or are not necessarily fit for purpose to support the delivery of modern policing services.  She advised that Police Scotland were currently consulting with partners and local communities on a range of opportunities available for areas such as Lochgilphead and Oban, which could include relocation or shared premises to support the delivery of joined-up services to communities.  Chief Inspector Baillie further advised that the review identified offices that could be considered for disposal, as demand for services did not support the need, such as with the premises in Taynuilt and Inveraray which are currently unoccupied.  She advised that Dalmally Police office will remain open with the ability to support a response to incidents and the officer at Dalmally will also perform the Police Community Liaison link with the Taynuilt Community Council and other community groups.  Chief Inspector Baillie advised that they were currently in the process of finalising plans for a similar Community Liaison model for Inveraray.  There were also on-going discussions with partners such as Scottish Fire and Rescue Services to support having a police presence in its building, which would allow Police Scotland to continue with a visible police presence within the Carradale community and support the delivery of effective response and community policing in the area. 

 

Superintendent Gail McClymont stressed that the reduction of officer numbers is completely separate from the number of offices/estates. 

 

Tim Smith of HIAL advised that similar co-working opportunities were being investigated with the Scottish Fire and Rescue Service, supported by the Scottish Government for the best utilisation of provisions. 

 

The Chair, thanked Chief Inspector Baillie; Superintendent McClymont and Mr Smith for the information provided. 

6b

Police Scotland: Your view counts survey

Update by Police Scotland

Minutes:

The group gave consideration to an update in relation to the online survey - “Your view counts”.  Superintendent McClymont advised that the survey, which can be found at www.scotland.police.uk/yourviewcounts has been designed to allow communities to tell the Police what’s important to them, at a time that’s convenient to them, as its open all year round, around the clock.  Superintendent McClymont advised that this new process is about accessibility and flexibility and that Police Scotland are continuing to meet directly with different communities across the country throughout the year, to ensure that everyone can have their say, whether they can access a computer or not.

 

Superintendent McClymont advised that she would forward a hard copy of the survey to the Community Governance Manager for circulation to the wider Community Planning Group. 

 

Decision: 

 

The group agreed to note the contents of the update.

 

 

 

7.

Outcome 3: Education, skills and training maximises opportunities for all

7a

CLD Partnership Plan pdf icon PDF 89 KB

Briefing by Adult Learning Manager, Argyll and Bute Council

Minutes:

The group gave consideration to a briefing note which outlined the progress of the Community Learning and Development (CLD) Strategic Partnership in responding to the Scottish Government’s Strategic Guidance for Community Planning Groups (2012) and the possibility that the Community Planning Outcome Profile Tool be used to collate learning needs from communities and vulnerable groupings.  Discussion took place in respect of the geographical area and the difficulties faced by some in travelling to and from central Mid Argyll for training opportunities.  The Community Governance Manager agreed to feedback the comments of the group to the Adult Learning Manager. 

 

Decision:

 

The group agreed:

 

1.    that a section on learning needs be included in the Locality Plan, which is to be discussed at the next meeting of the MAKI Community Planning Group in February 2017 in conjunction with the Community Planning Outcome Profile tool.

 

 

(Ref:  Briefing Note by Community Learning Manager, dated 9 November 2016, submitted.)

 

8.

Outcome 4: Children and young people have the best possible start

8a

CONTEST Strategy - Preventing the radicalisation of children online

Update by Police Scotland

Minutes:

The group gave consideration to an update outlining the UK Government’s counter-terrorism strategy (CONEST), the aim of which is to reduce the risk to the UK and its interests overseas from terrorism, so that people can go about their lives freely and with confidence.  Superintendent Gail McClymont advised of the four main work streams of the strategy, Prevent, Prepare, Protect and Pursue, and advised that the Prevent stream is a safeguarding strategy aimed at reducing the number of children and vulnerable persons who may become a target of extremists.   She advised that the implementation of the Counter-terrorism and Security Act placed a duty on a number of agencies, including the local authority, police, education and  health authorities to work together to prevent radicalisation.  Superintendent McClymont further advised that not all terrorism is Islamic based and advised that in this part of the county Sectarianism is a bigger worry.   Superintendent McClymont advised that she would be happy to arrange for training to be provided should any partners require this. 

 

Decision:

 

The group agreed to note the contents of the update and that there were currently no known cases or incidents of radicalisation in this area.    

 

 

9.

Partners Communication

Opportunity for Community Planning Partners to highlight items of interest and future events. 

9a

Ferry Service Disruptions

Update by Calmac

Minutes:

The Chair advised that this item had been discussed under item 5 (Working Group Update – Impact on population change on Jura).

9b

Camper Van facilities on Islay pdf icon PDF 86 KB

Briefing by Islay Community Council

Minutes:

The group gave consideration to a briefing note outlining a number of issues raised by Islay Community Council, particularly in relation to the increase in the number of camper vans/mobile homes visiting the island and issues relating to the level of facilities provided for the vehicles. 

 

Discussion took place in respect of the lack of grey water/chemical waste facilities; litter bins; car parking areas - particularly during Feis week; the possibility of increasing the information provided to camper van/mobile home areas and the similar issues faced on other islands within Argyll and Bute and how they deal with them.  Partners noted that  the issue also affected mainland communities, particularly those serviced by single track roads.  There was also discussion on the wider economic benefit and Councillor Currie intimated that he sat on the Board of Directors of a community owned campsite and gave information on this.  There was also discussion of the responsibilities of various partners and it was noted that several if the issues fell under the remit of Argyll and Bute Council.  Councillor Robin Currie agreed to arrange a meeting between the appropriate Council officer and Islay Community Council to facilitate discussions in this regard. 

 

Decision:

 

The group agreed that the issues raised by Islay Community Council be fed back to the CPP Management Committee for consideration. 

 

 

(Ref:  Briefing Note by Islay Community Council, dated 9 November 2016, submitted.)

The Chair invited updates from other Partners in attendance at the meeting.

 

The Community Development Officer advised that South Kintyre Development Trust were in the process of updating their community action plan.  She advised that due to time constraints it hadn’t been possible to consult with partners but that an early draft plan would be circulated in due course giving an opportunity for partners to feed in and also to promote partnership working. 

 

Group Manager Andy McClure of Scottish Fire and Rescue spoke of partnership working and the emphasised the ongoing training programme in respect of CPR which is being delivered by the Fire Service in conjunction with the British Heart Foundation in local communities.  He advised of two incidents in the area where the Fire Service had provided support to casualties with chest pains while awaiting the ambulance crew.  Group Manager McClure advised that he had prepared a short update outlining Quarter 2 statistics, which the Senior Area Committee Assistant would circulate to the group by email following the meeting. 

 

Margaret Wallace of Argyll Third Sector Interface highlighted the plight of the Kintyre Youth Café.  She advised that they had recently been served a notice to quit their premises by the end of December.  She advised that although they had sourced new premises these would not be ready until April 2017.  Group Manager McClure advised that the community fire station may be able to assist.  He advised that he would furnish Ms Wallace with the contact details of Ronnie Soudan to put in place the necessary arrangements. 

 

Brian Reid of the Health and Social Care Partnership advised that the pulling together of locality plans was now in the final stages, he advised that he would be happy to share these plans with community planning partners.  The Community Governance Manager advised that she would be happy to circulate these to the group once they became available. 

.

 

10.

Date of Next meeting - Wednesday 8 February 2017 within Lorn Room 2, Argyll and Bute Hospital, Lochgilphead

Discussion facilitated by the Community Governance Manager on items for inclusion on the Agenda for the next meeting.

 

 

Minutes:

The group noted that the focus of the next meeting, which was scheduled to take place on Wednesday, 8 February 2017 at 10.00am within Lorn Room 2, Argyll and Bute Hospital, Lochgilphead with VC facilities available in the Training Room, Campbeltown Hospital and the Audiology Department, Islay Hospital would be on Locality Planning, with the inclusion of the learning needs of the community.