Agenda and minutes

Report by Executive Director – Development and Infrastructure Services

The Chair welcomed everyone to the meeting and general introductions were made.

Apologies for absence were intimated by:-

Jeanie Holles, Community Learning Development

Alison Hay, Mid Argyll Chamber of Commerce

Dave Kent, South Knapdale Community Council

Margaret Pratt, West Kintyre Community Council

Jean-Mary Knowles, Islay and Jura Transport Forum

Roy Bogle, Logan Air

Darlene Russell, Argyll College

Councillor Sandy Taylor

Report by Executive Director – Community Services

There were no declarations of interest intimated.

The Committee will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part 1 of Schedule 7a to the Local Government (Scotland) Act 1973.

The appropriate paragraphs are:-

The Committee will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part 1 of Schedule 7a to the Local Government (Scotland) Act 1973.

The appropriate paragraphs are:-

Report by Executive Director – Customer Services

The Minute of the meeting of the Mid Argyll, Kintyre and the Islands Community Planning Group held on 11 November 2016 was approved as a true record.

The group agreed to note the Minute of the Mid Argyll Partnership (MAP) held on 27 January 2016. 

The group agreed to note the minute of the Third Sector and Communities CPP Strategic Group held on 24 November 2015. 

Report by Community Planning Manager

The group considered a report outlining the response by the CPP Management Committee to key matters highlighted by the Area CPG’s at their meetings in November 2015.  The report provided further information on the commitments of the CPP in relation to consultation processes; consistency of approaches in how items are included within SOA:Locals and the Community Led Initiatives appendices; the inclusion of young people and agenda items relating to issues for them at all meetings; the “island proofing” of the SOA Delivery Plans; the review of the criteria of the Integrated Care Funding and the progress of the involvement of Scottish Water in community planning processes in recognition of their key role in providing/developing/improving local infrastructure. 

Discussion took place in respect of the Shoreline Project, Bowmore, and the inclusion of young people and agenda items relating to issues for them.  The Area Governance Manager agreed to issue invites to the Argyll and Bute Youth Forum and work with the Council’s Area Education Officer to create a timetable for attendance for representatives from local schools dependant on the area in which the meeting is being held. 

Decision:

The group agreed to:

1.    note the response set out in section 4 of the report, to issues raised by Area Community Planning Groups and

2.    request that the Area Governance Manager, Shirley MacLeod, take any further comment to the CPP’s Management Committee meeting on 24 March 2016.

(Ref:  Report by Community Planning Manager, dated 10 February 2016, submitted.)

Update Report by Community Planning Manager

The group considered a report providing an update on the review of the SOA Delivery Plans.  Members of the group noted how the current delivery plans were submitted to the Scottish Government in June 2014 and the Management Committee agreed to review these after October 2015.  Further information in relation to the process for review  was given with Members noting that a revised set of SOA Delivery Plans, one for each of the six outcomes, would come to the Area Community Planning Group meetings in May 2016.  The SOA:Locals would then be developed and the Area Community Planning Group chairs would be invited to a meeting to explore options to develop the SOA:Locals. 

Decision:

The group agreed:-

1.    To note the progress to date;

2.    to note that the revised delivery plans will be brought to the May meeting of the Area Community Planning Group; and

3.    to note that the revision of the SOA:Local will commence thereafter.

(Ref:  Report by Community Planning Manager, dated 10 February 2016, submitted.)

Due to issues with the video conferencing and lync facilities, participants in both the Council Chambers, Kilmory, Lochgilphead and the Customer Service Point, Bowmore, Islay left the meeting after discussion of agenda item 5 (Review of SOA Delivery Plans).  The group requested that their dissatisfaction at the quality of the facilities be recorded.

Report by Area Governance Manager

The group gave consideration to a report providing information relating to the implementation of the current Terms of Reference and the revised ways of working which have now been in operation for a period if one year. 

Decision:

The group agreed that the current Terms of Reference and Revised Ways of Working should continue for further period of one year. 

(Ref:  Report by Area Governance Manager, dated 10 February 2016, submitted.)

Report by Executive Director of Community Services

The group gave consideration to a report providing information on the progress of the work carried out by the Argyll and Bute Strategic CLD Partnership with the publication of a web based Community Learning and Development (CLD) Plan.  Members of the group noted that the basic duties and responsibilities of the Strategic Guidance for CLD, and its associated legislation, have been fulfilled up to the present time, however that continuing monitoring and input from partners, communities and other stakeholders should ensure that the learning needs of the community, and of its vulnerable groupings in particular, continue to be addressed effectively. 

Decision:

The group agreed to note the contents of the report and further noted that a more detailed report on this matter will be tabled for consideration at the May 2016 meeting of the CPG.

(Ref:  Report by Executive Director of Community Services, dated 10 February 2016.)

Report by Head of Education

The group gave consideration to a report outlining the progress being made within Education in Argyll and Bute.  Particular successes were highlighted within the report, these included an increase in positive destination figures, with particular reference being made to Tarbert Academy who had achieved a success rate of 100% and had been noted nationally and Campbeltown Grammar School who had a success rate  of 95.5%.  Members noted the next steps in the continuing work with schools to focus on raising attainment and achievement for all pupils and the development of leadership at all levels. 

Discussion took place in respect of the active play and book bug sessions being offered by the Early Years Service and the positive impact on literacy and attainment on youngsters.  Further discussion was had in relation to the second language initiative in primary schools, with the Area Education Officer agreeing to provide further information to Councillor Currie relating specifically to Gaelic areas.  

Decision:

The group agreed to:-

1.    note the continuing progress made in relation to Education within Argyll and Bute; and

2.    note the commitment of staff and the success and achievements of children and young people. 

(Ref:  Report by Executive Director of Community Services, dated 10 February 2016, submitted.)

Report by Kintyre Youth Enquiry Service

The group gave consideration to a report by Kintyre Youth Enquiry Services (KYES).  Mhairi Croll introduced the Service and the young representatives, Stuart King and Jess Morkel who gave a short presentation on the aims and objectives of the service and the different ways in which the Service supports young people between the ages of 12 to 25 in the Kintyre and Islay area.  Stuart and Jess spoke of the recreational and sporting activities available in the area and provided information on how sport has the power to contribute to relationship building as well as improving health.  They advised of the social advantages of taking part in outdoor activities as well as the enhancement of interpersonal skills.  Stuart and Jess outlined plans for a future exchange programme with a school in Glasgow and an outdoor adventure weekend at Benmore Education Centre. 

Discussion took place in respect of the job club; life skills class and the thematic drop-in sessions all on offer through the service.

The Chair thanked both Stuart and Jess for the information provided and congratulated Kintyre Youth Enquiry Service on the wide range of services provided.

Decision:

The group agreed to note the contents of the report and the presentation.    

(Ref:  Report by Kintyre Youth Enquiry Service, dated 10 February 2016, submitted.)

Report by Kintyre Youth Cafe

The group gave consideration to a report by the Kintyre Youth Café incorporating Kintyre Young Carers’s Project.  Mandy Robertson introduced the Service and the two young representatives, Evelyn McLatchie and Iona Reid who gave a short presentation on the “Choices for Life” project currently being taken forward by the group in partnership with Police Scotland, Education, Health, Young Scot and Youth Services.  They advised that the aim of the project was to provide information to third and fourth year pupils in an attempt to raise awareness of the effects smoking, drugs and alcohol, online safety and negative peer pressure can have.  Evelyn and Iona spoke of the interaction between Lochgilphead Joint Campus, Tarbert Academy and Campbeltown Grammar School in driving forward the project, targeting “legal highs” which it is hoped will soon be rolled out to schools throughout Argyll and Bute.  

Discussion in relation to the reduction in youth offending was had with Ms Robertson advising that in the last quarter youth offending has remained static while motoring offences in young people have increased.  She advised that the Service was currently working with Police Scotland to provide education in this regard. 

The Chair thanked Ms Robertson, Evelyn and Iona for the information provided and congratulated Kintyre Youth Café, incorporating Kintyre Young Carers Project for the service that they offer in the Kintyre area. 

Decision:

The group agreed to note the contents of the report and the presentation. 

(Ref:  Report by Kintyre Youth Café, incorporating Kintyre Young Carers’ Project, dated 10 February 2016, submitted.)

Report by Executive Director of Development and Infrastructure Services and discussion facilitated by Logan Air

The group gave consideration to a report highlighting the concerns raised regarding the commercial air service operated by Loganair between Islay and Glasgow. Members of the group noted that the capacity of air services and cost of fares are commercial matters for Loganair and are also of interest to the wider Islay and Jura communities. 

The group were concerned by  the lack of attendance from Loganair and discussed the possibility of inviting Mr Bogle to the next meeting of the group to provide further details in relation to the issues previously outlined and to further issues related to   the Patient Transport Scheme, which is currently under review.  The Area Governance Manager advised that Mr Bogle had provided a key facts document, that outlined a number of points raised previously.  She advised that she was unsure as to whether Mr Bogle intended this to be circulated to the wider group, but that she would check with him and if appropriate would forward to the group by email for information. 

Further discussion took place in respect of the possible knock on effects to the NHS as a direct result of the service run by Loganair being delayed, and similar issues arising in the Kintyre area also.  The Locality Manager advised that there was a clause within the Patient Transport Policy which allowed GP’s to make a decision on how best to transport patients.  He further advised that he was unaware of the impact on the Kintyre area but would raise this with Maimie Thompson, Head of Public Relations and Engagement for NHS Highland, at their next meeting. 

Decision:

The group agreed:

1.    to note the contents of the report; and

2.    requested that Loganair be invited to the next meeting of the ACPG meeting in May to facilitate further discussion on air fares, service issues and the Patient Transport Scheme and requested that Maimie Thompson, Head of Public Relations and Engagement for NHS Highland also be invited to the May meeting to discuss the review of the Patient Transport Scheme.  

(Ref:  Report by Executive Director of Development and Infrastructure Services, dated 10 February 2016, submitted.)

Report by Head of Strategic Planning and Performance, Argyll and Bute HSCP

The group considered a report providing an update on progress on the actions undertaken to establish the Argyll and Bute Health and Social Care Partnership since its last meeting.  The report highlighted the operating arrangements of the Integration Joint Board until 1 April 2016; the various management appointments to date; the consultation on the Strategic Plan 2016-2019 together with an indicative timetable; the ways in which staff and public could become involved and the contribution this has to the objectives of the Partnership and the establishment of the 8 Locality Planning Groups which will advise the Integration Joint Board of the need and priorities in each locality.  Members noted that the project is on target to enable the full transition to the Health and Social Care Partnership on 1 April 2016. 

Discussion was had in relation to the recruitment and retention of staff to the area and to the links between the Locality Planning Groups and the Community Empowerment Bill with the Area Governance Manager advising that there were significant pieces of work being driven forward by the review of the SOA and the Integration of Health and Social Care.  Mrs MacLeod advised that she hoped that the Council’s Community Governance Manager and Community Planning Manager would develop these over the next twelve months. 

Decision:

The group agreed to note the contents of the report. 

(Ref:  Report by Head of Strategic Planning and Performance, dated 10 February 2016, submitted.)

Andrew Hemmings of the Kintyre Crime Prevention Panel enquired as to the position of the Executive Director of Development and Infrastructure Services in relation  to the road safety initiative at Carradale Primary School as discussed at the last meeting of the group.  The Area Governance Manager advised that she had received an update, which she would in turn circulate to the group, advising that there were a number of difficulties. Firstly, that the signs didn’t comply with the Traffic Signs Regulations and General Directions 2002 (TSRGD), and for Argyll and Bute Council to erect the signage, approval would be required from Scottish Ministers.  She advised of further difficulties relating to Planning Consents and the advertising of a private company on the signage.  Mrs MacLeod further advised that advice had been offered in regards to the alternative sightings for the signs.

Having noted the dissatisfaction of the group, the Chair agreed that this item would be added to the agenda for the next meeting of the group. 

Report by Argyll Third Sector Interface

The group gave consideration to reports from the Kintyre, Mid Argyll and Islay and Jura areas in relation to matters within the third sector since the last meeting of the group. 

Discussion took place in respect of Saltire Scheme; the temporary employment of a Town Centre handyman by SKDT and the possibility of him being made available to carryout work in other areas of South Kintyre; stalled spaces funding and the staffing changes within Homestart Majik. 

Decision:

The group agreed to note the contents of the reports.

(Ref:  Reports by Argyll and Bute Third Sector Interface, dated 10 February 2016, submitted.)

Colin Renfrew of Fyne Homes provided an update in relation to the demand for housing. He advised that Fyne Homes cover housing needs in the Bute, Cowal, Mid Argyll and Kintyre areas and that areas are prioritised on a demand basis.  He spoke of the recent developments in Lochgilphead, with the development of 101 affordable homes in the old school site and the possibility of a further 10 units in the near future, and advised of three development sites in the Cowal area.  Mr Renfrew further advised the group of the three turbine windfarm project at Glenbarr, which was granted planning permission in 2015.  Mr Renfrew stipulated that this was not a commercial venture and that there were still issues that required to be ironed out and that he would keep the group updated as the project progressed. 

The Chair, Andy Buntin, Convenor of Lochgilphead Community Council advised of the windfarm funding obligations, which is currently undergoing a consultation on a 10 year plan for the town; the Scottish Canals consultation on the Crinan Canal Charette and the continuing development of the Mid Argyll Initiative.

Cathie Duncan of Campbeltown Community Council advised that at the last meeting of the Community Council, speakers from the NHS attended to give an update on Adult Care issues within the area.  She further advised of the permanent Campbeltown to Ardrossan Ferry Service and the ongoing discussions in relation to the Council’s Service Choice proposals. 

Further discussion took place in respect of the Syrian Refugee Resettlement Programme, with Donnie Cameron of NHS Highland advising that there will be 5 families brought to Campbeltown in either April or May.  He advised that there would be no great surge on resources and as yet no housing had been identified. He further advised that information would be made available as time progressed. 

Report by Area Governance Manager

The group gave consideration to a report outlining the proposed cycle of meetings within the Mid Argyll, Kintyre and the Islands (MAKI) area from May 2016 to April 2017.  Discussion took place in respect of the venue for the meeting scheduled to take place in August 2016, and the possibility of using the NHS video conferencing facilities for all meetings of the Community Planning Group.  The Locality Manager agreed to clarify whether this would be possible and advise the Senior Area Committee Assistant by email. 

Decision:

The group agreed to:

1.    endorse the agreed cycle of Community Planning Group meeting as detailed in the attached appendix; and

2.    agreed that the Community Planning Group meeting scheduled in August 2016 takes place on the Isle of Islay.

(Ref:  Report by Area Governance Manager, dated 10 February 2016, submitted.) 

Discussion facilitated by the Area Governance Manager on items for inclusion on the Agenda for the next meeting. 

Outcomes to be discussed –

Outcome 1 (The economy is diverse and thriving); and

Outcome5 (People live active, healthier and independent lives)

The Chair enquired as to whether the young representatives of Kintyre Youth Enquiry Services and Kintyre Youth Café had found the meeting useful.  All representatives agreed that there was a place for young people to attend as it was a good way of keeping in touch with what is happening within local communities. 

Partners noted that the next meeting of the Mid Argyll, Kintyre and the Islands Area Community Planning Group will take place on Wednesday 11 May 2016 at 10.00am within the Council Chambers, Kilmory, Lochgilphead.