Agenda and minutes

Venue: CORRAN HALLS, OBAN

Contact: Andrea Moir, Senior Area Committee Assistant - 01369 708662 

Items
No. Item

1.

WELCOME AND APOLOGIES

Minutes:

 

The Chair welcomed everyone to the meeting and general introductions were made.

 

Apologies for absence were intimated by:

 

Jane Darby, Kilmore Community Council

Kirsty McLuckie, Oban Youth Café

Jessie McFarlane, Oban Community Council

 

2.

DECLARATIONS OF INTEREST

Minutes:

 

 No declarations of interest were intimated.

3.

MINUTES

3a

Oban, Lorn and the Isles Area Community Planning Group - 14th November 2018 pdf icon PDF 113 KB

Minutes:

 

The minute of the Oban, Lorn and the Isles Area Community Planning Group meeting of 14th November 2018 was approved as a correct record subject to three changes at item 11(a).  Dalavich Community Update – John Fleming attended the meeting as the Chair of Avich & Kilchrenan Community Council and is not a Director of Dalavich Improvement Group, the Loch shore glamping pods are not run by Dalavich Improvement Group they just rent out the land, and removal of the last line of the update regarding small boat houses.

 

4.

PARTNERS UPDATE

Opportunity for verbal updates by Community Planning Partners

Minutes:

Police Scotland

 

Inspector Mark Stephen provided the Group with a quarterly update from an operational perspective and the following was noted:

 

  • Anti-Social behaviour statistics have remained the same as last year.
  • Common assault figures are down.
  • There have been cases of open vehicle theft and social media has been used to warn the public.
  • Funding from the Alcohol and Drugs Partnership was received to fund a cocaine wipes initiative undertaken over the festive period.
  • Speed gun training to Community Councils who wish to fund and purchase their own speed gun was being delivered.
  • 20 Police Officers in the Oban area are now fully trained to carry a taser, no negative perception had been detected.
  • Continued promotion of Rural and neighbourhood watch schemes was being undertaken and partners were asked for their support in promoting the schemes.
  • While nationally there are reports of officers being withdrawn to support Brexit arrangements it was unlikely that this would affect Oban, Lorn & the Isles due to the rurality of the area.

 

Scottish Fire and Rescue

 

John Sweeney of Scottish Fire and Rescue provided a statistical update for Quarter 3 2018/19:

 

  • Zero fire fatalities.
  • Zero Non-fatal fire casualties.
  • 6 accidental dwelling fires.
  • 1 deliberate fire.
  • Zero Non-domestic fires.
  • 16 Special services incidents.
  • 2 road traffic casualties.
  • 61 False alarms.

 

Incidents of Note

  • In quarter 3 there were 3 primary fire incidents.
  • In quarter 3 there were 9 chimney fires.

 

Special Service Incidents

  • In quarter 3 there had been 15 special service incidents.

 

Home Fire Safety Visits

  • 94 undertaken.

 

Community Safety Activity

  • 14 People trained in Taynuilt Village hall by the British Heart Foundation.
  • 13 Post domestic incident responses.
  • Real time crash scenario took place at Mossfield Stadium.
  • Drive to Arrive presentation took place at Oban High School.
  • Rockfield nursery pre-school talk to 50 children.
  • Home fire safety visits were generated from the Oban winter festival and Soroba young family group visit to the local station.

 

Health and Well Being Network

 

Alison Hardman informed the Group that Eleanor McKinnon would be retiring from the Health and Wellbeing Network at the end of March and a recruitment process for a new support officer will be undertaken and that Sandra Cairney would also be retiring at the end of May.  Alison also advised that the Locality Planning Groups would reduce in April from 8 to 4 with the islands group joining the Oban group to mirror council areas.

 

The Chair on behalf of the Group intimated best wishes to both ladies for their retirement.

 

Community Development – Argyll and Bute Council

 

Laura MacDonald, Community development Officer provided the following update:

 

Oban Access Panel are running Disability Awareness Training in the Corran Halls 10am - 3.30pm 19th Feb - this is open to businesses, community businesses and front facing staff in public sector. Contact them: obandisabilityforum@aol.co.uk

 

The 2nd Argyll and Bute Gaelic Gathering will be held in the Corran Halls on the 2nd March.  For more information or to register visit: https://www.eventbrite.co.uk/e/an-darna-cruinneachadh-gaidhlig-2nd-gaelic-gathering-argyll-and-bute-tickets-53948480357 .  Any questions should be directed to: gaelic@argyll-bute.gov.uk.

 

Dealing with Challenging Situations training for Community Councils and community organisations is running across all four administrative areas of the council.  The Oban training will be run in Lorn House 10am - 12.30pm on 6th March.

 

Community Engagement training will also be coming up - 15th May, Lorn House, time tbc.  Contact communitydevelopment@argyll-bute.gov.uk for information on the Dealing with Challenging Situations and Community Engagement training.

 

5.

COMMUNITY FOCUS

5a

Oban Youth Clubs and Activities

Update by Comann na Gàidhlig development officer for Oban

Minutes:

The Comann na Gàidhlig Development Officer for Oban, Innes MacQueen, provided the Group with a verbal update including:

 

  • Extra circular activities being rolled out in Rockfield Primary to help children use their Gaelic language skills outside the classroom,.
  • Sporting sessions such as skiing and orienteering in conjunction with Oban High School being ran through the medium of Gaelic.
  • A request to encourage Gaelic speakers from the community and services such as Police Scotland and Scottish Fire and Rescue to engage with local schools and activities.  John Fleming, Avich & Kilchrenan Community Council, suggested that an approach could be made to supermarkets to encourage dedicated checkouts for Gaelic speakers.

 

Decision

 

The Oban, Lorn and the Isles Area Community Planning Group noted the contents of the verbal update.

 

(Ref: Verbal update by Comann na Gàidhlig Development Officer for Oban dated 13th February 2019, submitted)

 

6.

ARGYLL AND BUTE OUTCOME IMPROVEMENT PLAN 2013-2023 - OUTCOME 3 (EDUCATION, SKILLS AND TRAINING MAXIMISES OPPORTUNITIES FOR ALL)

6a

LGBT Education within Oban High School

Update by Police Scotland

Minutes:

PC Claire Brown provided the Group with a verbal update on Police Scotland’s current LGBT education initiatives within Oban High School to tackle pupil isolation. 

 

Decision

 

The Oban, Lorn and the Isles Area Community Planning Group noted the contents of the verbal update.

 

(Ref: Verbal update by Police Scotland dated 13th February 2019, submitted)

 

 

7.

ARGYLL AND BUTE OUTCOME IMPROVEMENT PLAN 2013-2023 - OUTCOME 4 - (CHILDREN AND YOUNG PEOPLE HAVE THE BEST POSSIBLE START)

7a

No knives better lives campaign

Update by Police Scotland

Minutes:

PC Claire Brown provided the Group with a verbal update on Police Scotland’s current No Knives better Lives Campaign including funding that allowed three pupils from Oban High school to attend a one day violence prevention course in Inveraray, workshops in Oban High School to raise awareness of knife crime and prevention and funding for school children to receive a bag raising awareness.

 

Decision

 

The Oban, Lorn and the Isles Area Community Planning Group noted the contents of the verbal update.

 

(Ref: Verbal update by Police Scotland dated 13th February 2019, submitted)

 

7b

Social Engagement

Update by Police Scotland

Minutes:

PC Claire Brown informed the Group that Police Scotland’s Youth Volunteers in the Oban Area currently attend a monthly games night held by the Third Sector Interface and had recently carried out a bag pack in Tesco in aid of Oban Dementia Support Group.  Twelve youth volunteers have had Heart Start training and Police Scotland are currently rolling out a Choices for life campaign across Argyll and Bute covering a wide range of topics.

 

PC Brown noted a need for improved youth focussed mental health services across Argyll and Bute.

 

Decision

 

The Oban, Lorn and the Isles Area Community Planning Group noted the contents of the verbal update.

 

(Ref: Verbal update by Police Scotland dated 13th February 2019, submitted)

 

7c

Youth Services Review of the Year of Young People

Update by Youth Services, Argyll and Bute Council

Minutes:

The Group considered a short video and presentation highlighting the activities currently being undertaken by Youth Services.

 

Members of the Youth Forum, Sarah and Rachel Lawlor, highlighted how the Forum had helped them engage with the wider community and improve their confidence levels.

 

Decision

 

The Oban, Lorn and the Isles Area Community Planning Group:

 

1. Noted the contents of the video and presentation.

 

2. Noted and thanked  Maureen, Sarah and Rachel for their contributions and;

 

3. Agreed Friends of Kilbride and Kilmore would link directly with the Youth Services Give programme to discuss future joint working on upcoming projects.

 

(Ref: Video and presentation by CLD Youth Worker and Youth Forum Members dated 13 February 2019, submitted)

 

8.

PROCEDURE TO ELECT OFFICE BEARERS TO THE OBAN, LORN AND THE ISLES AREA COMMUNITY PLANNING GROUP pdf icon PDF 87 KB

Report by Area Governance Officer

Minutes:

The Group were notified through the report that the current Chair has served two consecutive terms of office and must stand down in April 2019 and the procedure that must be followed to elect a new Chair.

 

Decision

 

There being no nominations for the position of Chair it was agreed to continue consideration of appointment of a chair to the May meeting and that the Area Governance Officer would contact members of the Group to provide more information about the role, taking into account the views expressed that the group had functioned well with a community councillor in the Chair.

 

(Ref: Report by Area Committee Manager dated 13 February 2019, submitted)

 

9.

AREA COMMUNITY PLANNING GROUP GOVERNANCE pdf icon PDF 86 KB

Report by Area Governance Officer

Additional documents:

Minutes:

The Group considered a report to confirm the governance arrangements of the Oban, Lorn and Cowal Area Community Planning Group (Area CPG) specifically the Terms of Reference, membership and future meeting dates.

 

Decision

 

The Oban, Lorn and the Isles Area Community Planning Group:

 

  1. Considered and adopted the amended Terms of Reference and agreed that these be reviewed on an annual basis to ensure their ongoing currency and appropriateness for the work of the Area CPG as it develops over time.

 

  1. Considered and agreed the membership of the group, as set out in Appendix 3, and agreed to invite Crossroads, Argyll Carers, Young Carers, Oban Youth Café and Oban Youth Forum to become members.

 

  1. Agreed the meeting schedule and dates submitted in the report subject to a change of the February 2020 meeting from the 12th to the 19th February 2020.

 

(Ref: Report by Area Governance Officer dated 13 February 2019, submitted)

 

10.

CPP MANAGEMENT COMMITTEE

10a

CPP Management Committee Update pdf icon PDF 129 KB

Report by Community Planning Manager

 

Minutes:

The Group considered a briefing note outlining the issues which had been raised by Community Planning Group Chairs at the Argyll and Bute Community Planning Partnership Management Committee, held on 20th November 2018.

 

Decision

 

The Oban, Lorn and the Isles Area Community Planning Group noted the contents of the briefing note.

 

(Ref: Briefing Note by Community Planning Manager, dated 13th February 2019, submitted).

 

10b

Argyll and Bute CPP Annual Report 2017-2018 pdf icon PDF 1 MB

Report by Community Planning Manager

 

Minutes:

The Group considered the Argyll and Bute Community Planning Partnership Annual report for 2017-2018.

 

Decision

The Oban, Lorn and the Isles Area Community Planning Group noted the contents of the report and that printed versions of the plan, if required, could be arranged by the Community Planning Officer, Samantha Somers.

 

(Ref: Report by Area Community Planning Manager dated 13 February 2019,submitted)

 

11.

AREA COMMUNITY PLANNING ACTION PLAN

11a

Area Community Planning Action Plan - Tracker pdf icon PDF 89 KB

Report by Community Planning Manager

Minutes:

The Group considered a progress update report on the individual actions contained within the Area Community Planning Action Plan Tracker.

 

Decision

The Oban, Lorn and the Isles Area Community Planning Group:

1.    Noted the contents of the report and;

2.    Agreed the following amendments to the not on track actions:

·         Action 1 be extended to include the wider area not just Oban (although noted that this may require a separate action depending on progress in Mull)

·         Action 2 to remain as it is.

·         Action 3 to be moved to ‘on track’ as it was noted that more marketing was being undertaken.

·         Action 4 Agreed that Police Scotland will take this forward with Connel Community Council to establish which section of the A85 was cause concern.

 

(Ref: Report by Are Community Planning Manager dated 5 February 2019,

submitted)

 

11b

Area Community Planning Action Plans - next iteration

Presentation by Community Planning Officer

Minutes:

The Community Planning Officer took the Group through a presentation on the next iteration of the Area Community Planning action plans. A handout on the Oban, Lorn and the Isles Area Community Planning Action Plan for 2017-2020 was also provided.

 

Members were encouraged to complete and return to the Community Planning Officer a questionnaire to help inform the Area Community Planning action plans.

 

Decision

 

The Oban, Lorn and the Isles Area Community Planning Group noted the contents of the presentation, handout and questionnaire and agreed responses should be returned by 22nd February 2019.

 

(Ref: Presentation, handout and questionnaire by Community Planning Manager dated 13 February 2019, submitted)

 

 

 

Councillor Elaine Robertson on behalf of the Oban, Lorn and the Isles Area Community Planning Group thanked Margaret Adams for her time as Chair and presented her with a Quaich to show the groups appreciation.

 

Margaret Adams intimated her appreciation of partners and council officers for their help and hard work over the last four years and thanked everyone involved in community planning.

12.

DATE OF NEXT MEETING - WEDNESDAY 8 MAY 2019, 2PM, CORRAN HALLS, OBAN

Discussion facilitated by the Area Governance Officer on items for inclusion on the Agenda for the next meeting.

 

Outcomes to be discussed:

 

OUTCOME 5: PEOPLE LIVE ACTIVE, HEALTHIER AND INDEPENDENT LIVES

 

OUTCOME 6: PEOPLE LIVE IN STRONGER AND SAFER COMMUNITIES

 

Minutes:

The Group noted that the next meeting of the Oban, Lorn and the Isles Area Community Planning Group would take place at 2.00pm on Wednesday 8th May 2019 in the Corran Halls, Oban.

 

Duncan Martin, Oban Community Council, requested that an item on Eader Glinn be brought to the next meeting under Outcome 5:  People Live Active, Healthier and Independent Lives.  The Area Governance Officer agreed to take this forward.