Agenda and minutes

The Chair welcomed everyone to the meeting and general introductions were made.

Apologies for absence were intimated from:

Eleanor McKinnon, OLI Health and Wellbeing Coordinator

Stuart McLean, Scottish Fire and Rescue

Kevin Devine, Scottish Ambulance

Duncan Martin, Oban Community Council

Peter Darling, Oban Hospice

Andrena Duffin, Mull Community Council

Caroline Henderson, HNS

Alison Hardman, NHS

Laura MacDonald, Argyll and Bute Council

The Chair ruled and the Group agreed to take the agenda items out of sequence in order to assist the early departure of attendees who had a significant distance to travel.  It was agreed to take items 6 and 8 of the agenda immediately after agenda item 4 (Management Committee Update).

No declarations of interest were intimated.

The minute of the Oban, Lorn and the Isles Community Planning Group meeting of 9^th May 2018 was approved as a correct record.

Report by Community Planning Manager

The Group considered a briefing note outlining the matters of concern which had been raised by Community Planning Group Chairs at the Argyll and Bute Community Planning Partnership Management Committee held on 27^th June 2018.

A discussion followed regarding access codes for defibrillators, a matter which had been raised by the Group at their last meeting. The Management Committee had considered this request and agreed that Superintendent Gibson would coordinate an approach for the Argyll and Bute area.   The Chair highlighted the actions taken by Superintendent Gibson and findings regarding registration and use of the equipment.

The Chair also reported on a previous action regarding road closure communication.  This matter had previously appeared to have been dropped as it did not feature on the tracker, however assurances were given that communication issues would continue to be progressed by the Scottish Fire and Rescue Service.

Decision

1.    The Group noted the contents of the briefing note and a request by the Community Planning Officer for partners to promote the area via social media by using the tag #abplace2b.

2.    That the responsibility for registering defibrillator units with the British Heart Foundation lies with the person or group who provides them/puts them in place and when activated but not used, the equipment must be reactivated.

3.    The Community Planning Officer agreed to pass on comments made at the meeting to the Scottish Fire and Rescue Service, who had submitted apologies, regarding the potential use of Rural Watch (noting that this may have some restrictions due to information being tied to a specific postcode; the more favoured use of Twitter with hashtags to partner agencies who may have higher followers and the locked box system used by Transport Scotland to quickly deploy signs advising of road closures.

(Ref: Undated Briefing Note by Community Planning Manager, submitted)

The Area Community Planning Group were provided with an  informative presentation by Lorraine Paterson, Head of Adult Services West, regarding the Single Islands GP Model for Mull & Iona, providing information to the Group about recruitment challenges, contract and community concerns and well as cost implications. 

Lorraine responded to questions from the group regarding staffing numbers, the IT infrastructure and work planned to instil public confidence.

Decision

The Area Community Planning Group thanked Lorraine for the presentation, noted the information provided, specifically that the recruitment process had commenced on 10^th August 2018.

(Ref:  Presentation by Head of Adult Services West on the Single Islands GP Model for Mull & Iona, submitted)

Health & Social Care Partnership

Lorraine Paterson, Head of Adult Services West, gave a brief update on the management arrangements being taken forward following the resignation of the Chief Officer, Christina West, effective from the end of September 2018.

Decision

The Area Community Planning Group noted that the position had been advertised, had now closed and that a recruitment panel to short leet and interview for the position had been put in place.  They also noted that an interim appointment was in place to avoid any gap in cover.

Report by Argyll and Bute Health and Social Care Partnership

The Area Community Planning Group gave consideration to the Health and Wellbeing Annual Report for 2017-18.  The report was introduced by Alison McGrory, Health Improvement Principal, NHS Highland and the Group were invited to note the content of the report.

Decision

The Area Community Planning Group noted the content of the Health and Wellbeing Report for 2017-18.

(Reference: Report by Health Improvement Principal, submitted)

Report by Argyll and Bute Health and Social Care Partnership

Consideration was given to a report which sought feedback from the Area Community Planning Group on their role within health and social care and their response to the Health and Social Care Partnership Community Engagement Process proposals.

Alison McGrory, Argyll & Bute HSCP, presented the report and invited discussion between the Group regarding the best way to form a response.

Decision

1.    The Area Community Planning Group agreed that a further in depth discussion, facilitated by Alison McGrory, would be held to formulate a group response to the Strategic Plan.

2.    That Alison be requested to suggest some dates for the discussion which would then be distributed to the Group for their consideration by the Area Governance Officer.

(Reference: Report by Associate Director of Public Health, submitted)

Update by Head of Adult Services West

The Area Community Planning Group received an update on the progress at the Lynn of Lorne Care Home from Lorraine Paterson, Head of Adult Services West, who advised that The owners of Lynn of Lorne Care home served notice to the HSCP that it would discontinue providing nursing care provision from the 31st Jul 2018. The HSCP had re-assessed all the residents and put in place a model of enhanced residential care with provision from the community nursing team.

Decision

The Area Community Planning Group noted that no residents required to be moved from Lynn of Lorne following this decision and that the HSCP are working on a longer term solution for nursing care provision on the area.

(Ref:  Verbal update by Head of Adult Services West)

Highlands and Islands Enterprise

The Area Community Planning Group gave consideration to a report submitted by HIE which highlighted their activity across Argyll between April and June 2018.

Decision

The Area Community Planning Group:

1. Expressed their disappointment that a representative was not in attendance to discuss the report and agreed that the Area Governance Officer ask HIE to provide the Group with information about the targeted spend for Oban during the current financial year and what this was planned for.
2. Welcomed the investment in Oban but considered that Glenshellach, which was already suffering from significant congestion issues, was the wrong location to develop when there were other areas of land which may be more appropriate such as Millpark, Dunbeg or SAMS.
3. Noted that in light of the recent press release about the Glenshellach development Oban Community Council would organise a community engagement meeting to discuss the proposals in more detail.
4. Invited the Community Planning Management Committee to explore, with HIE, the concerns expressed at this meeting and what engagement with partners had been undertaken to identify areas of land suitable for industrial use.

(Reference:  Report by HIE, dated July, submitted)

Oban as a Healthy Town Initiative

The Area Community Planning Group received an informative update from Roy Clunie, Social Enterprise Academy on an initiative he was involved with to have Oban recognised as the first healthy town in Scotland.

Roy discussed the importance of an active lifestyle due to 1 in 6 deaths being as a result of physical inactivity and the upcoming Health Fair on 1^st September 2018 at Atlantis when free activities would be showcased between 10.30am and 3.30pm.

Decision

The Area Community Planning Group noted the update provided and thanked Mr Clunie for taking this initiative forward.

(Ref:  Verbal updated by Roy Cluie, Social Enterprise Academy)

Update by Stuart McLean

Having received apologies from Stuart McLean, Scottish Fire and Rescue Service (SFRS), the Chair read out a report highlighting statistical information in relation to incidents attended by the service which showed a rise in incidents overall in comparison to the previous year, notably the number of false alarms which had increased by 53.

The report also provided information on various campaigns which had been run by SFRS during the current financial year and those which were planned for the future.

Decision

The Area Community Planning Group noted the update by the Scottish Fire and Rescue Service and agreed that the update report be emailed for circulation to members of the Group, with any questions for SFRS arising from this being co-ordinated via the Area Governance Officer.

(Reference: Update by Scottish Fire and Rescue Service)

Update by Inspector Stephen

Inspector Stephen provided the Area Community Planning Group with information on partnership working in the area where early interventions were having positive results; the current policing priorities, as set by the communities; a pilot in Lochgilphead to protect the vulnerable by working with Mental Health Workers; and taser and counter terrorism training undertaken by officers.   Inspect Stephen was happy to report that for the first time since his appointment he had a full staffing complement.

The Youth Engagement Officer, Claire Brown, outlined some of the work she had undertaken recently with schools on internet safety and drug abuse, joint working with Choices for Life, her work with the Police Scotland Youth Volunteers and the continuing work to have a skate park.

Decision

The Area Community Planning Group noted the updates from Police Scotland.

(Reference:  Update from Police Scotland)

Presentation by Iona McPhail

Iona MacPhail, ACHA, gave the Area Community Planning Group a presentation on the work of the association, highlighting the current stock, information about affordable rents, work within the community, current developments such as Sunderland Drive and a specifically adapted premises under construction at Benmore View, success of the Tenants Scrutiny Group and Tiree Machair.

Decision

The Group thanked Iona and noted the work being undertaken by ACHA.

(Ref:  Presentation by ACHA, submitted)

 Discussion facilitated by the Area Governance Manager on items for inclusion on the Agenda for the next meeting.

Outcomes to be discussed:

OUTCOME 1: THE ECONOMY IS DIVERSE AND THRIVING

OUTCOME 2: WE HAVE INFRASTRUCTURE THAT SUPPORTS SUSTAINABLE GROWTH

The Group noted that the next meeting of the Oban, Lorn and the Isles Area Community Planning Group would take place at 2.00pm on Wednesday 14^th November 2018 in the Corran Halls, Oban.