Agenda and minutes

The Chair welcomed everyone to the meeting and general introductions were made.

Apologies were intimated by:

Councillor Elaine Robertson

Councillor Andrew Vennard

Eleanor MacKinnon, OLI Health and Wellbeing Co-Ordinator

Jennifer Nicoll, HIE

Marri Malloy, Oban Community Council

Shaun Paul Davidson, Argyll and Bute Council

Pamela McLeod, Argyll and Bute Council

Peter Bain, Oban High School

Mark Stephen, Police Scotland

No declarations of interest were intimated.

The minute of the Oban, Lorn and the Isles Community Planning Group meeting of 14th February 2018 was approved as a correct record, subject to a change at page 1 of the minute at apologies replace David Hanlon for David Hanton.

Report by Community Planning Manager

The Group considered a briefing note outlining the matters of concern which had been raised by Community Planning Group Chairs at the Argyll and Bute Community Planning Partnership Management Committee which was held on 13th March 2018.

Decision

The Group noted the contents of the briefing note.

(Ref: Briefing Note by Community Planning Manager, dated 9^th May 2018,

submitted).

Report by Community Planning Manager

The Group considered a briefing note that outlined the timetable for Area

Community Planning Action Plan items and the ongoing work to

determine how the actions would be progressed and presented to the Area Community Planning Group.

A change to the completion date of action 1 in the timetable was noted.

The Group held a conversation around the identification of appropriate sites in the Taynuilt and Connel areas for speed surveys to be conducted.

Decision

The Group:

1.    Noted the contents of the report

2.    Agreed the timetable for those items listed and note that those

currently not scheduled into an upcoming meeting would be when

an appropriate timescale has been agreed with those involved in

           the action; and

3.    Agreed to consult with Taynuilt and Connel Community Councils to ascertain the most appropriate areas for speed surveys to be carried out.

(Ref: Briefing Note by Community Planning Officer, dated 9th May 2018,

submitted).

Opportunity for verbal updates by Community Planning Partners

Scottish Fire and Rescue

David Hanton from Scottish Fire and Rescue provided the following verbal update:

·         Within the last quarter 95 home fire safety visits have been carried out.

·         Mentoring programme to two young people currently being undertaken.

·         Rollout of practical demonstrations aimed at young drivers to make them aware of the possible consequences of speeding.

·         Overall 60 incidents were reported in the last quarter.

A conversation was held by the group highlighting the difficulties currently surrounding the obtaining of the codes for the use of defibrillators in the Oban area.

Decision

The Group:

1.    Agreed Scottish Fire and Rescue would liaise with partner agencies in order to ensure codes can be obtained quickly;

2.    Agreed a progress update on the situation should be brought back to the next Oban, Lorn and the Isles Community Planning Group meeting; and

3.    Agreed that once a solution has been identified this will be raised with the Community Planning Partnership so it can be shared with other areas of Argyll and Bute.

Police Scotland

PC Brown provided the Group with the following verbal update:

·         Chris Edwards has been appointed as the new Community Policing Sergeant and will take up the role on the 28^th May 2018, his appointment will create a consistent approach when dealing with community items.

·         2 Summer secondments have been secured for the Oban area in order to boost staffing levels for the summer period. 

·         Additional staff will be brought into the area for any planned events.

·         Additional foot and cycle patrols are now in place.

·         Additional traffic patrols are also in place.

Update by Police Scotland Youth Liaison Officer

PC Claire Brown provided the Group with a verbal update highlighting the work currently being undertaken by Police Scotland with regards to Youth Liaison work, with the following points noted:

·         Her primary focus within her job role is to provide positive interaction to pupils/ young people.

·         Currently a number of campaigns ongoing that are aimed at young people such as, internet safety, respect me bullying, no knives better lives, and drug and alcohol prevention.

·         Work closely with Social Work department to identify any additional support needs for pupils in the home.

·         Work closely with Oban High School in order to maximise attendance.

·         Liaise with local youth residential care facility and provide talks for residents.

·         Police Scotland run a 12 week youth volunteers programme that teaches a range of practical skills and the programme links into local charity and community events.

·         Currently looking to raise funds for more defibrillators in the Oban area.

Decision

The Group noted the contents of the verbal update.

(Ref: Verbal update by Youth Liaison Officer, Police Scotland dated 9^th May, submitted)

Verbal update by Oban Youth Café Representative.

The Group considered a verbal update by Oban Youth Café on a new project they have set up which provides a club on a Monday night for teenagers with additional support needs.

The following points were noted:

·         A Tuesday afternoon club is already in existence but at parents, carers and pupils requests a more informal evening club has been created through funding from the Health and Wellbeing Partnership.

·         The club currently caters for pupils in S4 to S6.

·         They also organise extra-curricular activities such as camping and day trips.

·         The Group are currently looking to secure extra funding in order to recruit a further member of staff who has experience in dealing with children/young adults with additional support needs.  

Decision

The Group:

1.    Noted the contents of the verbal update

2.    Agreed to feedback any ideas/ offers of help to the Oban Youth Café; and

3.    Requested that an update on this item be brought back to a future Oban, Lorn and the Isles Community Planning Group meeting.

(Ref: Verbal update by Oban Youth Café representative dated 9^th May 2018, submitted)

Report by Head of Education

The Group considered the Argyll and Bute Education Annual Plan for 2017/2018 ‘Our Children, Their Future’.

The Education Literacy Officer also provided the Group with a detailed presentation highlighting the current curriculums approach to literacy and numeracy at Primary School level.

Decision

The Group noted the contents of the report and presentation.

(Ref: Report by Head of Education dated 9th May 2018, submitted)

Video and verbal presentation by Oban High School pupils and staff

The Group considered a video and verbal update on Oban High Schools Support Department that was presented by Aiden and Robert, pupils from Oban High School and their Teacher Lorna Stewart.

The following points were noted:

·         The support department provide a range of qualifications and awards with a particular empathise on ensuring pupils gain appropriate life skills which are measured through practical activities such as growing their own produce, preparing their own CV’s, work placements and help with gaining employment and apprenticeships.

·          Within the school there are several projects being run at the same time in order to best support pupils needs.

·         Currently the department support 30 to 35 children on a full time basis and an additional 15 on a part time basis.

The Chair on behalf of the Group thanked Aiden and Robert for attending and commended them on their presentation.

Decision

The Group noted the contents of the video and verbal update.

(Ref: Video and verbal update by Head Teacher, Oban High School dated 9^th May 2018, submitted)

Report by Area Governance Manager

The Group considered a report which outlined a development in the compilation of agendas for meetings, linking to and progressing the work which has been carried out in developing Area Community Planning Actions Plans and enabling groups to focus on a regular basis on local matters related to the various Outcomes in the Argyll and Bute Outcome Improvement Plan (ABOIP) 2013-2023.

Decision

The Group:

1. Noted the contents of the report; and

2. Agreed the proposed agenda compilation for meetings.

(Ref: Report by Area Governance Manager dated 9th May 2018, submitted)

Report by Area Governance Officer

The Group considered a report requesting a change in the scheduling of meetings to facilitate the request from the OLI CPG that one meeting should take place in the new Oban High School.

Decision

The Group:

1.    Noted the contents of the report; and

2.    Agreed to the rescheduling of the August meeting from Wednesday 15^th August to Thursday 16^th August in order that the meeting take place in the new Oban High School.

(Ref: Report by Area Governance Officer dated 9^th May 2018, submitted)

The Group noted the outcomes for the August meeting of the Oban, Lorn and the Isles Community Planning Group would be:

Outcome 5: People live active, healthier and independent lives

Outcome 6: People live in stronger safer communities

Additional partner updates at the conclusion of the meeting were also provided.

Health and Well-being Network

It was noted that Sandra Cairney will be replacing Elaine Garman and that the organisation are still awaiting clarification on what funding they will receive going forward.

Health and Social Care Partnership

The Locality Manager informed the Group that the Lynn of Lorne care home is currently undergoing a registration change from nursing care to enhanced residential care which will have an impact on the care provision for existing  and future residents. He explained that all current residents will be re-assessed and where possible their needs met within the current care facility but there is a risk that some residents may have to move out within the Oban area in order for their care needs to be met. He emphasised that the Health and Social care partnership are working closely with the Lynn of Lorne care home to ensure they do their best for every resident.