Agenda and minutes

Apologies were received from:

Councillors Mary-Jean Devon, Alistair MacDougall, Iain MacDonald, Iain MacLean and Duncan MacIntyre.

Glenn Heritage, Argyll Voluntary Action

Alison McGrory, NHS Highland

Donald Campbell, Tiree Community Council

John Kerr, Glenorchy and Innishail Community Council

Margaret Adams, Ardchattan Community Council

Scottish Fire and Recue as an organisation

The Chair ruled and the Committee agreed to take the agenda items out of sequence in order to facilitate Officers to allow them to leave the meeting early due to bad weather conditions.

There were no declarations of interest intimated.

Report by Schools Development Project Manager

A report updating the Area Community Planning Group on the schools redevelopment project to build a new Oban High School was considered.

Decision

The Group noted the position in regard to the:

• Overall project programme;
• Appointment of Morrison Construction as Tier 1 Building Contractor;
• Site layouts and floor plans;
• Pre-Application Consultation (PAC); and
• Project communication strategy.

(Ref:  Report by Head of Facility Services dated 10^th December 2014, submitted).

The Minutes of the Oban, Lorn and the Isles Community Planning Group held on 10^th September 2014 were approved as a correct record.

There were no issues raised by Community Councils.

Report by Area Governance Officer

A report updating partners on the membership of Community Councils in Oban, Lorn and the Isles following the annual Community Council by-elections was considered.

The Chair congratulated all the new elected Community Councillors who were present at the meeting.

Decision

The Community Planning Group noted that the 2014 annual by-election had taken place and as a result 16 new Community Councillors had been elected to serve on 5 different Community Councils in the area.

(Ref:  Report by Area Governance Officer dated 14^th November 2014, submitted).

Report by the Community Planning Manager

The group considered a report outlining the highlights from the Argyll and Bute Community Planning Partnership Management Committee meeting held on 31 October 2014. 

Decision:

The Group noted the Community Planning Partnership Committees highlights from their meeting on 31^st October 2014.

Councillor Roddy McCuish left the meeting at this point and Councillor Elaine Robertson took the Chair.

The group considered an update on the progress of the current Area Community Planning Group Terms of Reference and Membership Review.

Report by Community Governance Manager

The group considered a report advising that the draft Terms of Reference (TOR), including the comments made by the Area CPG’s during the September round of meetings, were approved by  the CPP Management Committee on 31 October 2014.  The report outlined the timeline for the reviewed governance arrangements coming into force. 

Decision

The Community Planning Group noted that the review process is in its final stage and that the revised governance arrangements are expected to come into force during the March 2015 round of meetings. It was noted that a new chair and vice chair would be appointed at this stage in the process.

(Ref:  Report by Community Governance Manager dated 10^th December 2014, submitted).

Report by Community Governance Manager

A report outlining the proposed initial membership of the group, with it being identified that the membership will continue to be reviewed on a regular basis by the Area Community Planning Group and that there is a provision for additional organisations to join the group at a later date to accommodate local circumstances, was considered. 

The group discussed the level of representation by Community Councils on the CPG. It was felt that all the community councils in the area should have the opportunity to comment on this  matter and the group therefore requested that the report be circulated to all community councils for consideration.

It was also noted that community development trusts have  an important role to play and that an appropriate way to facilitate their representation on the group required further development.

Decision

1. The Group agreed to issue invitations to join the Area Community Planning Group to all the organisations listed in the proposed initial membership list; and
2. The Community Governance Manager agreed to circulate the membership list to all Community Councils and Third Sector Partnerships for comment on potential membership  of the CPG .

(Ref:  Report by Community Governance Manager dated 10^th December 2014, submitted).

Report by Community Governance Manager

A report updating the Area Community Planning Group members on progress relating to the development of the SOA Local:  Oban, Lorn and the Isles, was considered. A skeleton draft of the SOA Local: Oban Lorn and the Isles was tabled at the meeting and members were advised that invitations to participate in a workshop to review the completed draft SOA Local would be circulated shortly.

Decision

The Area Community Planning Group noted the report and findings of the focus group.

The Chair thanked the Community Governance Manager for all her hard work over the last 6 months in pulling this information together.

(Ref:  Report by Community Governance Manager dated 10^th December 2014, submitted).

Chief Inspector Baillie from Police Scotland updated the Group on the current staffing situation, she advised that they have successfully filled a Sgt post in Mull and that an advert will be going out for a post in Dalmally which then leaves the force fully staffed in the Oban, Lorn and the Isles area.  She spoke about the recruitment launch which will be taking place in January next year where they will also be looking for Special Constables and advised that Inspector Julie McLeish would be leading on this.

She advised that Police Scotland will be looking at the safety of women and children over the festive safety campaign, where preparation has begun in Officers visiting victims to make sure they have the support they need.  She confirmed that there has been a decrease in domestic violence in the area and the detection rates are the highest in Scotland.

Chief Inspector Baillie spoke about the vulnerable group scheme where they are working closing with Trading Standards and aiming to tackle white van men and no cold calling incidents.

She advised that the serious crime stats have risen but common assaults have decreased by 5.9% with a detection rate on 88.9%.  She confirmed that disorder and anti-social behaviour stats have also decreased.

She spoke about the Shop a Dealer Campaign which is currently underway where they have intelligence on the town with the community working together to tackle this issue, where they can they get a warrant.  She advised that Police Scotland have been working in partnership with ACHA, WHHA and the Substance Misuse Group and they have been entering licensed premises and providing cocaine wipes to help Licence Holders with the drug problem in the area.

She advised that there has been a positive decrease in the number of fatalities and road accidents with an increase in pro active working on, speeding and dangerous driving.

Chief Inspector Baillie finished off by updating the Group on the Multi-Agency Group which was set up with the Police, Roads Department, Transport Scotland and BEAR Scotland to help the flow of traffic and for a diversionary route to be available in the case of an accident, she advised that unfortunately this task was not as simple and straight forward as they thought and that the Group is no further forward.  She confirmed that they are currently working on improving the signage and communication.

The Group noted the information provided.

Councillor McCuish returned to the meeting and took the Chair.

Due to the weather conditions, no one from Scottish Fire and Rescue could attend the meeting but a briefing paper was received from Martin Hill and the Senior Area Committee Assistant agreed to distribute this round members of the Community Planning Group.

Report by Community Safety Coordinator

A report providing the Area Community Planning Group members with bullet point highlights of matters discussed at the Oban, Lorn and the Isles Community Safety Forum held on 26^th November 2014, was considered.

Decision

The Group noted the highlighted points which were discussed at the Oban, Lorn and the Isles Community Safety Forum on 26^th November 2014.

(Ref:  Report by Community Safety Coordinator dated 10^th December 2014, submitted).

Update by Tiree Community Council

Unfortunately Tiree Community Council could not attend the meeting for this item but the Chair advised that he has agreed with the Head of Roads and Amenity Services to go to Tiree in the new year with all ward 4 Members to look at the roads and meet with Tiree Community Council.

Presentation by Development Officer

Campbell Cameron from Community Broadband Scotland gave a presentation to the Community Planning Group, outlining  the proposed delivery plan for superfast Broadband to the most rural and remote areas of Argyll and Bute and highlighted the transformation this will have on how those communities live, learn and work.

He advised that Oban would be connecting very soon and in the first quarter of 2015, Benderloch, Taynuilt, Balvicar, Connel, Dalmally and Kilmelford would be connecting.

Decision

The Group noted the information provided and the Chair thanked Campbell for his informative presentation.

(Ref:  Presentation by Campbell Cameron, Community Broadband Scotland dated 10^th December 2014, submitted).

This item was removed from the agenda.

Report by Sam Campbell, NHS Highland

This item has been deferred to the March 2015 Community Planning Group meeting.

Report by Caroline Henderson, NHS Highland

Car Gomm Overnight Service

A report advising the Area Community Planning Group on the situation following the withdrawal of the Carr Gomm Overnight Service on Mull, was considered.

Decision

The Group noted the contents of the report.

(Ref:  Report by Interim Service Manager (Resources) dated 10^th December 2014, submitted).

Bowman Court Progressive Care Centre

A report advising the Area Community Planning Group on the range of initiatives taken and to be taken in relation to the service at Bowman Court was considered.

Decision

The Group noted the contents of the report and the range of issues associated with Bowman Court.

(Ref:  Report by Interim Service Manager (Resources) dated 10^th December 2014, submitted).

The Chair had advised Caroline Henderson of NHS Highland that she did not need to attend the meeting to speak to her report on Tobermory Out of Hours Service but to come back to a future meeting if any problems arise.

Report by Project Manager – Integration

The group considered a report outlining the  implementation of new arrangements to meet statutory duties and responsibilities that will shape the future delivery of Health and Social Care in Argyll and Bute, as outlined within the Public Bodies (Joint Working) (Scotland) Act 2014.  The Area Governance Manager advised that there would be an update report on the progress of the Health and Social Care Integration at each future meeting of the CPG.  

Decision

The Group noted the contents of the report.

(Ref:  Report by Joint Project Manager – Integration dated 10^th December 2014, submitted).

Report by Glenn Heritage, AVA

Unfortunately Glenn Heritage from Argyll Voluntary Action could not attend the meeting due to weather conditions but the Group noted the report she provided.

Report by Community Development Officer

A report updating the Area Community Planning Group on the recent Education Scotland Inspection visit of the learning community surrounding Oban High School, was considered.

Decision

The Group noted the report and the findings of the inspection team.

(Ref:  Report by Community Development Officer dated 10^th December 2014, submitted).

Report by Business Gateway Advisor

The Community Governance Manager spoke on a report regarding Business Gateway and provided the Area Community Planning Group with leaflets with sources of funding and existing Business Growth Grant.

Decision

The Group noted the information provided.

(Ref:  Report by Business Advisor dated 10^th December 2014, submitted).

There was no other business discussed.

The date of the next Area Community Planning Group meeting will be held on Wednesday 11^th March 2015 at 2pm in the Corran Halls, Oban.

The Group had a discussion on the new programme of meeting dates for 2015/16 and it was agreed that the Community Governance Manager would email proposed dates/times to the Group and ask for feedback before the March meeting.