ARGYLL AND BUTE COMMUNITY PLANNING
PARTNERSHIP
MINUTES of MEETING of COMMUNITY PLANNING MANAGEMENT
COMMITTEE
held in Community Fire Station, Oban on
Wednesday 16 September 2009
Present:
Sally
Loudon Argyll
and Bute Council
Raymond
Park (Chair) Strathclyde
Police
Jane
Fowler Argyll and Bute
Council
Eileen Wilson Argyll
and Bute Council
Brian
Barker Argyll
and Bute Council
Douglas
Cowan Highlands
and Islands Enterprise
Derek
Leslie NHS
Highland
David
Penman Strathclyde
Fire and Rescue
Geoff
Calvert Strathclyde
Fire and Rescue
Gemma Gibb Strathclyde
Fire and Rescue
Peter
Russell Scottish
Government
Andrew
Campbell Scottish
Natural Heritage
Frances
Webster Skills
Development Scotland
Isobel
Millar Skills
Development Scotland
Alan
Murray Strathclyde
Partnership for Transport
David
Price Association
of Argyll and Bute Community Councils
Glenn
Heritage Argyll
and Bute Volunteer Centre
John
Davidson Islay and Jura CVS
In attendance:
Joyce Cameron (Minutes) Argyll and Bute
Council
Apologies:
Malcolm
MacFadyen Argyll
and Bute Council
David Dowie Scottish
Government
David
Duthie Hitrans
Keith
Philip Strathclyde
Police
Scott
Armstrong Visit
Scotland
Roanna Taylor Argyll
and Bute Young Scot/Dialogue Youth
ITEM
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DETAIL
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ACTION
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1.
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WELCOME
Raymond Park welcomed everyone to the meeting and
noted apologies.
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2.
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MINUTES OF
PREVIOUS MANAGEMENT COMMITTEE MEETING HELD ON 22 JULY 2009
Minutes of previous meeting dated 22 July 2009
were agreed.
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3.
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MATTERS ARISING
Ag Item 6
Thematic Groups – Item is covered within this
agenda.
Ag Item 7
Community Planning Conference – Eileen Wilson
advised that this is still work in progress.
Ag Item 10(b)
Action point should read via ABVC
3a) THIRD SECTOR
INTERFACE
Brian Barker advised that there have been four
responses to the third sector interface and ODS Consulting had been appointed
to undertake the work in relation to this. The consultants have been briefed
and provided with initial contacts. The report will be completed by the end
of October.
3(b)(i) THIRD SECTOR POSITION STATEMENT AND DIAGRAM LINKS
Glenn Heritage briefed the Management Committee
on the content of the position statement from the Third Sector Partnership.
Brian Barker advised that whilst good progress is
being made there still needs to be a dialogue between CPP and Third Sector on
development of the interface.
The paper implies that the Third Sector
Partnership will become the interface. This is not necessarily the case, the
interface will be developed through dialogue based on the outputs from the
research. The dialogue will include the Third Sector partners and others
providing support to the Third Sector – including the island CVSs.
The draft terms of reference and structure for
the Third Sector Partnership are available from Glenn Heritage.
3(b)(ii) – ISLAY AND JURA CVS RESPONSE
John Davidson advised that there has been
particular success with dialogue between IJCVS and Bute Community Links.
Legal advice is currently being sought about the scope and remit of the
island CVSs in advance of plans to merge the two organisations.
A separate update from Bute Community Links was
also circulated.
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4.
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DRAFT COMMUNITY PLAN
Eileen Wilson advised that the Draft Community
Plan had been e-mailed to all partners on Friday 11 September.
Key points from the discussion were:
·
To review wording around some of the
economy priorities
·
To review wording on DriveSafe
to reflect new priorities for the partnership
·
That the plan needs to be more dynamic and
respond to future changes/challenges – though it was noted that it is not set
in tablets of stone.
·
Whilst budgets are not yet detailed in the
plan, this work should be undertaken.
The Community Plan priorities and content were
agreed in principle
David Penman to present more detail on DriveSafe and road traffic collision statistics to the
next meeting.
Action
Points
Any
feedback/comments on the Community Plan to be with Eileen Wilson by the end
of September.
Strathclyde Fire and rescue to provide an update at
the next Management Committee meeting.
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All Partners
David Penman
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5.
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DRAFT SOA ANNUAL
REPORT
The draft report was considered and agreed.
Discussion on the annual report touched on the
traffic lights highlighting performance levels and the fact that it was the
responsibility of all partners to support action to address “red” traffic
lights – not the lead partner alone.
All partners welcomed the fact that discussion
was now focusing on performance and how to address weak areas. It was noted
that the development of scorecards for Community Planning would make
performance management easier and Sally Loudon reported that she has asked
the Council’s internal audit team to verify the data in performance
scorecards . Derek Leslie highlighted the progress in the last year towards
evidence based accreditation of performance.
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6.
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RISK REGISTER
UPDATE
The paper was agreed with the following changes;
Risk No.6
Wording revised to “Potential increase in drugs
misuse due to economic climate.”
Risk No. 19
Changes are to be made to the wording. Derek Leslie to provide details to Brian.
Risk No.10
Possibly no longer a risk in current form. Revise
wording to reflect risks relating to infrastructure to support renewables.
Action Point
Column to be added
detailing mitigating actions
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Derek Leslie
Brian Barker
Brian Barker
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7.
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SKILLS DEVELOPMENT
SCOTLAND
Isobel Millar gave a presentation on Skills
Development Scotland.
Questions and discussion highlighted important
links between the work of Skills Development Scotland and other partners –
for example existing links with Employability and possible links with the Strathclyde Fire and Rescue Young Firefighters scheme.
Isobel indicated that it would be possible to provide some data at area
level.
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8.
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HIE COMMUNITY
ACCOUNT MANAGEMENT
This paper was noted.
Action Point
Data for fragile
areas will be extracted and circulated.
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Douglas Cowan
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9.
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FAIRER SCOTLAND FUND
Brian Barker advised that the funding is ring
fenced this year but not next.
Given the uncertain position of public sector
finances and the impending decision on the Council’s review of Community
Learning & Regeneration (some of which is funded by FSF), the Management
Committee agreed to adopt a cautious approach and confirm that, FSF should
not be allocated until the position is clearer. The process of reviewing
whether currently funded activity ... view the full minutes text for item 1.
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2. |
MINUTES OF PREVIOUS MANAGEMENT COMMITTEE MEETING HELD ON 22 JULY 2009 PDF 71 KB
Minutes:
Minutes of previous meeting dated 22 July 2009 were agreed.
|
3. |
MATTERS ARISING
Minutes:
Ag Item 6
Thematic Groups – Item is covered within this agenda.
Ag Item 7
Community Planning Conference – Eileen Wilson advised that
this is still work in progress.
Ag Item 10(b)
Action point should read via ABVC
|
3a |
Third Sector Interface PDF 78 KB
Minutes:
Brian Barker advised that there have been four responses to
the third sector interface and ODS Consulting had been appointed to undertake
the work in relation to this. The
consultants have been briefed and provided with initial contacts. The report will be completed by the end of October.
|
3b |
Third Sector Position Statement and Diagram Links PDF 82 KB
Minutes:
Glenn Heritage briefed the Management Committee on the
content of the position statement from the Third Sector Partnership.
Brian Barker advised that whilst good progress is being made
there still needs to be a dialogue between CPP and Third Sector on development
of the interface.
The paper implies that the Third Sector Partnership will
become the interface. This is not
necessarily the case, the interface will be developed through dialogue based on
the outputs from the research. The
dialogue will include the Third Sector partners and others providing support to
the Third Sector – including the island CVSs.
The draft terms of reference and structure for the Third
Sector Partnership are available from Glenn Heritage.
|
3c |
Islay and Jura CVS Response PDF 97 KB
Minutes:
John Davidson advised that there has been particular success
with dialogue between IJCVS and Bute Community Links. Legal advise is currently being sought about
the scope and remit of the island CVSs in advance of plans to merge the two
organisations.
A separate update from Bute Community Links was also
circulated.
|
4. |
DRAFT COMMUNITY PLAN
Minutes:
Eileen Wilson advised that the Draft Community Plan had been
e-mailed to all partners on Friday 11 September.
Key points from the discussion were:
- To
review wording around some of the economy priorities
- To review
wording on DriveSafe to reflect new priorities for the partnership.
- That
the plan needs to be more dynamic and respond to future changes/challenges
– though it was noted that it is not set in tablets of stone.
- Whilst
budgets are not yet detailed in the plan, this work should be undertaken.
The Community Plan priorities and content were agreed in
principle.
David Penman to present more detail on DriveSafe and road
traffic collision statistics to the next meeting.
Action Points
Any feedback/comments
on the Community Plan to be with Eileen Wilson by the end of September – All Partners
Strathclyde Fire and
rescue to provide an update at the next Management Committee meeting – David Penman
|
5. |
DRAFT SOA ANNUAL REPORT PDF 64 KB
Additional documents:
Minutes:
The draft report was considered and agreed.
Discussion on the annual report touched on the traffic
lights highlighting performance levels and the fact that it was the
responsibility of all partners to support action to address “red” traffic
lights – not the lead partner alone.
All partners welcomed the fact that discussion was now
focusing on performance and how to address weak areas. It was noted that the development of
scorecards for Community Planning would make performance management easier and
Sally Loudon reported that she has asked the Council’s internal audit team to
verify the data in performance scorecards.
Derek Leslie highlighted the progress in the last year towards evidence
based accreditation of performance.
|
6. |
RISK REGISTER UPDATE PDF 63 KB
Additional documents:
Minutes:
The paper was agreed with the following changes;
Risk No.6
Wording revised to “Potential increase in drugs misuse due
to economic climate.”
Risk No.19
Changes are to be made to the wording. Derek
Leslie to provide details to Brian.
Risk No.10
Possibly no longer a risk in current form. Revise wording to reflect risks relating to
infrastructure to support renewables.
Action Point
Column to be added
detailing mitigating actions – Brian Barker
|
7. |
SKILLS DEVELOPMENT SCOTLAND PDF 759 KB
Additional documents:
Minutes:
Isobel Millar gave a presentation on Skills Development
Scotland.
Questions and discussion highlighted important links between
the work of Skills Development Scotland and other partners – for example
existing links with Employability and possible links with the Strathclyde Fire
and Rescue Young Firefighters scheme.
Isobel indicated that it would be possible to provide some data at area
level.
|
8. |
HIE COMMUNITY ACCOUNT MANAGEMENT PDF 52 KB
Minutes:
This paper was noted.
Action Point
Data for fragile
areas will be extracted and circulated – Douglas Cowan
|
9. |
FAIRER SCOTLAND FUND PDF 234 KB
Minutes:
Brian Barker advised that the funding is ring fenced this
year but not next.
Given the uncertain position of public sector finances and
the impending decision on the Council’s review of Community Learning & Regeneration
(some of which is funded by FSF), the Management Committee agreed to adopt a
cautious approach and confirm that, FSF should not be allocated until the
position is clearer. The process of
reviewing whether currently funded activity continues to receive funding should
continue by the FAB Assessment panel.
Action Point
Update at future
Management Committee Meeting – Brian Barker
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10. |
HIE ECONOMIC UPDATE PDF 261 KB
Minutes:
This report was welcomed and should continue to come to
future meetings. Douglas
highlighted that Dunoon and Rothesay are currently experiencing significant
challenges in unemployment levels and are the priority areas for targeted
intervention. Campbeltown is in a
similar position regarding unemployment levels, but the current partner
activity supporting major investment provides a positive framework for tackling
the issue.
Action Point
Douglas was asked to provide more detail on the Scottish
Futures Trust – Douglas Cowan
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11. |
CITIZEN'S PANEL PDF 576 KB
Minutes:
This paper was noted.
Action Point
After each Citizen
Panel survey Partners were asked to feedback detail on how they use the
Citizens Panel information to show that the information is being used in
consideration of changes to plans and service delivery. This would be collated and fed back to survey
participants – All Partners
A calendar will be
developed to show the timing and content of future surveys – Eileen Wilson
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12. |
FUNDING UPDATE
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12a |
European Funding PDF 211 KB
Additional documents:
Minutes:
A calendar will be developed to show times and content of
future surveys.
It was advised that there is funding available for CPP. A short list of projects has been put forward
indicating likely priority areas.
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12b |
Funding Hub Minute of 22 July 2009 PDF 71 KB
Minutes:
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13. |
THEMATIC COMMUNITY PLANNING GROUP FEEDBACK - a), b) and c) PDF 220 KB
Additional documents:
Minutes:
All the Thematic groups have had meetings with some issues
being raised. The groups are at a very
early stage and are moving forward positively.
A question of “where does transport fit in” prompted
discussion and recognition that there will be topics that cross one or more
themes.
It was advised that scorecards will be presented to CPP
Management Committee in the future with a brief report on successes and planned
actions.
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14. |
LOCAL AREA COMMUNITY PLANNING GROUPS
Minutes:
Eileen Wilson advised that more preparation work needs to be
done based on initial experience with the Thematic Groups. The first round of meetings is now scheduled
for November.
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15. |
2010 CPP MEETING SCHEDULE PDF 48 KB
Minutes:
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16. |
AOCB
Minutes:
David Price invited the group to the AGM of ACVS/VC which is
being held in the Council Chambers at 12 noon on Tuesday 13 October 2009.
Derek Leslie highlighted that the Scottish Ambulance Service
has an important role in public service delivery and so should have a role in
Community Planning because of the potential to deliver more in partnership.
ACTION POINT
Raymond Park to
invite the Scottish Ambulance Service to the Management Committee on 11
November 2009.
DATE OF NEXT MEETING:
11 November at HIE Offices, Lochgilphead
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