Venue: By TEAMS
Contact: Stuart Mclean, Committee Manager - 01436 658717
Note | No. | Item |
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APOLOGIES FOR ABSENCE Minutes: There were no apologies for absence intimated. |
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DECLARATIONS OF INTEREST Minutes: There were no Declarations of Interest. |
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MINUTES |
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Oban, Lorn and the Isles Area Committee - 9 March 2022 PDF 254 KB Minutes: The Minute of the previous meeting of the Oban,
Lorn and the Isles Area Committee, which took place on 9 March 2022, was
approved as a correct record. |
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Oban Common Good Fund - 14 March 2022 PDF 133 KB Minutes: The Minute of the Oban Common Good Fund, which took
place on 14 March 2022, was noted. |
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Oban Common Good Fund Special Meeting - 29 March 2022 PDF 133 KB Minutes: The Minute of the Oban Common Good Fund, which took
place on 29 March 2022, was noted. |
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Oban, Lorn and the Isles Area Community Planning Group - 27 April 2022 PDF 158 KB Minutes: The Minute of the Oban, Lorn and the Isles Area
Community Planning Group, which took place on 27 April 2022, was noted. |
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PUBLIC QUESTION TIME Minutes:
At a recent meeting (May
10th 2022) it was stated by the Head of Roads and Infrastructure Services that,
in connection with the drafting of the Harbour Order, "wider consultation
with the community is due to start in the next few weeks". Can the Area
Committee inform us what the schedule of this consultation is to be?
Specifically, with whom will Officers consult on what specific matters and when
will each of these exercises start and finish? Mark Calder, Project
Manager for Roads and Infrastructure Services reported that the council had published its programme of intention on Oban Bay on the
council website, which can be accessed via the following link - Oban Municipal Harbour (argyll-bute.gov.uk). Mr Calder advised that the programme indicates when
the consultation process would commence and includes all known stakeholders who
have an interest in the Bay including community councils whose area have an
interest in the Bay from a transportation point of view. The Area Committee
noted that it would not be appropriate to make the list public for GDPR reasons
and that the council would update the project plan on a regular basis. Phil Hamerton
stated that this response was not adequate, as the detail that Oban Community Harbour
Development Association were interested in is not referenced on the
website. Mr
Hamerton stated that OCHDA continue to be interested
on details around the what, when and who would be consulted during this
process. Councillor Kain advised
the Area Committee that he had been appointed as Chair of the Harbour Board and
he would be happy to take forward the concerns of OCHDA and is committed to
ensuring that all lines of communication with the public would be open. Ross Wilson (OCHDA) advised that Oban Community
Council were now members of the Oban Bay Management Group and that they would
liaise with all other Community Councils that are served by Oban Harbour. Mr Wilson advised that OCHDA were due to have
a meeting this afternoon where communication with stakeholders would be considered. 2.
Question
from Duncan Martin Mr
Martin acknowledged that the Area Committee had approved the minute of the
previous meeting and highlighted that Oban Harbour item had been considered and
noted., with no reference to any discussion held. Mr Martin
believed that the Area Committee unanimously agreed, that since the Harbour was
central to the economy of Oban, Lorn and the Isles, updates on the progress
towards a new Harbour Authority would be a standing item on future Area
Committee agendas. It was Mr Martin’s opinion that it seems that unless the
views expressed in a meeting result in a formal resolution, these views are not
minuted. Do Councillors consider this
satisfactory? Mr Martin had queried this with the Committee Manager and in his reply
the Committee Manager acknowledged that the meeting had recognised the
importance of Oban Bay. He also stated, correctly, that the Harbour Board is
the responsible committee, and that Oban, Lorn and the Isles members would be
updated as appropriate for information only. Mr Martin added that unless a special meeting is arranged, the
Harbour Board won't meet until September 2022. Presumably only after it
has reached its decisions would some officers decide what information is
appropriate to be passed on to the Area Committee, presumably in November. This
is clearly not what the last Area Committee intended. It seems that meetings of the council and its committees are merely
records of decisions reached. Mr Martin asked why is this and whether this is
standard practice in local government? Mr Martin felt that this means that there is no audit trail, a topic
doesn't appear on a Committee's minute until it comes for a decision. Minutes
have to be much more than a list of decisions, they should enable a member of
the public or any outside body to have a grasp of the issues debated. They
should also enable Councillors in the rest of Argyll and Bute to understand
where we are in Oban, Lorn and the Isles. Is webcasting meetings an effective
substitute for proper minutes? Mr
Martin believes that the Area Committee has very limited decision-making powers
e.g. in relation to community grants etc. Its main function has to be the
monitoring of the local activities of Council Services. It cannot do this
unless it is fully involved and informed. The committee should be ensuring that
all proposed service developments are co-produced with all those affected
(geographical communities or communities of interest). Before
passing the question to the Committee Manager the Chair thanked Mr Martin for
his questions and expressed his support for all services being co-produced and
that Oban Bay is a strategic issue that will be considered at all levels within
Argyll and Bute. The
Committee Manager confirmed that the style of minute is standard across the
council, adding that the council is committed to openness and transparency and
that all Strategic Committees are now routinely webcast which can be accessed
live or at a time of individuals choosing via the archive. Regarding
representation on the Harbour Board, Mr McLean advised that the Area
Committee is represented on the Harbour Board and that any Councillor may be
present at a meeting of a Committee or Sub Committee of which the Councillor is
not a member, as outlined within Standing Orders. 3.
Question
from Marri Malloy At
the last Area Committee Meeting I asked for a breakdown of where the £91,000
staycation money allocated to the Local Authority was spent, particularly in
Oban, to date I have not received this information. I am also waiting on a response from Jim
Smith, Head of Roads and Infrastructure to attend an Oban Community Council Meeting? Mark Calder confirmed that he would ask the Staycation Officer to contact Mrs Malloy directly. The Committee Manager also advised that an update report concerning Staycation was considered at the Environment, Development and Infrastructure Committee on 2 June 2022 and that ... view the full minutes text for item 4. |
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Area Performance Report - FQ4 2021/22 PDF 449 KB Report by Executive Director with responsibility for Customer Support Services Minutes: The
Committee gave consideration to the Area Scorecard for Financial Quarter 4
2021/22 (January – March 2022) which illustrated the agreed performance
measures. Decision The
Oban, Lorn and the Isles Area Committee:-
a)
Noted and considered the
performance and supporting commentary as presented. b)
Noted that upon receipt
of the Quarterly Performance Report the Area Committee contact either the
Responsible Named Officer or Sonya Thomas with any queries. c)
Noted that work is
ongoing and to respond to Sonya Thomas with requests or comments regarding the
layout and format of the Performance Report. d)
Noted the proposal to
include the additional Corporate Outcome Indicators (COIs) within the quarterly
Area Committee report. (Reference: Report by Executive Director with
responsibility for Customer Support Services, dated 15 June 2022, submitted) |
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ROADS AND INFRASTRUCTURE SERVICES UPDATE PDF 299 KB Report by Executive Director with responsibility for Roads and Infrastructure Services Minutes: The
Committee gave consideration to a report which provided an update on the recent
activities of Roads and Infrastructure Services and highlighted works being
undertaken which were of relevance to the Oban, Lorn and the Isles area. Decision The
Oban, Lorn and the Isles Area Committee considered and noted the contents of
the report. (Reference: Report by Executive Director with responsibility for Roads and Infrastructure Services, dated June 2022 submitted) |
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Primary School Report 2021/22 - Oban, Lorn and the Isles PDF 183 KB Report by Executive Director with responsibility for Education Services Additional documents: Minutes: The
Committee gave consideration to a report presented by Sandra Clark, which
outlined the progress being made at Primary School level since the since the
pandemic restrictions were lifted and pupils could return to full time
education. The report also outlined
information in relation to the latest SIMD figures, Free School Meals and
Clothing Grant uptake. Decision The
Oban, Lorn and the Isles Area Committee considered and noted the report. (Reference:
Report by Executive Director with responsibility for Education dated May 2022,
submitted) |
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Integration Joint Board Performance Report (May 2022) PDF 846 KB Report by Head of Strategic Planning, Performance and Technology, Argyll and Bute HSCP Minutes: The
Committee gave consideration to a report which provided an update from the
Argyll and Bute Health and Social Care Partnership (HSCP) on service
performance and the progress made towards the new remobilising targets set by the
Scottish Government, Local Authority and the NHS. Decision The Oban, Lorn and the Isles Area Committee:- a)
Considered the HSCP performance
progress presented to the IJB on 25 May regarding remobilisation of activity in
line with NHS Highland performance target for 2021/22 agreed with Scottish
Government to 70%-80% of 2019/20 activity as at November 2021. b)
Considered Waiting Times
Performance and a further reduction in Consultant and Nurse Led Outpatient
breaches >12 weeks. c)
Noted performance with regards to
both Argyll & Bute and Greater Glasgow and Clyde current Treatment Time
Guarantee for Inpatient/Day Case Waiting List and activity. d)
Noted Scottish Government’s
advice on timescales for the publication of 2021/22 Annual Performance Report. (Reference. Report by Head of Strategic Planning,
Performance and Technology, Argyll and Bute HSCP dated May 2022, submitted) |
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Appointments to Outside Organisations PDF 206 KB Report by Executive Director with responsibility for Legal and Regulatory Support Minutes: The
Oban, Lorn and the Isles Area Committee gave consideration to Appointments to
Outside Organisations. The
following was agreed:- Oban, Lorn and the Isles Community Planning Group To
appoint Councillors Kain, Green and Vennard to the Oban, Lorn and the Isles
Community Planning Group. Oban, Lorn and the Isles Locality Planning Group To
appoint Councillors Lynch and McKenzie to the Oban, Lorn and the Isles Locality
Planning Group. West Highland Housing Association To
appoint Councillor Martin to the West Highland Housing Association Board. Atlantis Leisure To
appoint Councillor Martin to the Atlantis Leisure Board. Bid 4 Oban Ltd To
appoint Councillor Lynch to the Bid 4 Oban Ltd Board. Catherine McCaig’s Trust To
appoint Councillors McKenzie, Hampsey and Hume to the Cathering
McCaig’s Trust. |
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DRAFT OBAN, LORN AND THE ISLES AREA COMMITTEE WORKPLAN PDF 306 KB Minutes: The Oban, Lorn and the Isles Area Committee Workplan as at June 2022 was before the Committee for
noting. Decision The Oban, Lorn and the Isles Area Committee noted
the contents of the Workplan. (Reference: Oban, Lorn and the Isles Area Committee Workplan, dated June 2022 submitted) |
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John of Lorn Bequest Award Recommendations |
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Report by Executive Director with responsibility for Legal and Regulatory Support PDF 196 KB Minutes: The
Committee gave consideration to a report which provided information regarding
six applications that had been received for support from the John of Lorne
Bequest. As
the Committee had further questions on the applications, which were noted on Appendix
1, The Committee resolved in terms of Section 50(A)(4) of the Local Government
(Scotland) Act 1973 to exclude the press and public for the following items of
business on the grounds that it was likely to involve the disclosure of exempt
information as defined in Paragraph 6 of Part 1 of Schedule 7A to the Local
Government (Scotland) Act 1973. |
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E1 |
Exempt Appendix Minutes: The
Committee discussed the contents of the exempt appendix. Decision The
Oban, Lorn and the Isles Area Committee agreed to: 1. award £100 to the single family applicant
that meets the criteria; 2. award £50 to the two individual applicants
that meets the criteria; 3. refuse the one family applicant who does not
meet the criteria; and 4. refuse the two individual applicants who do
not meet the criteria. (Reference: Report by Executive Director with
responsibility for Legal and Regulatory Support, dated June 2022, submitted) |
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Paragraph 6 Information relating to the financial or business affairs of any
particular person (other than the authority). |