Agenda and minutes

Apologies for absence were intimated on behalf of Councillor Iain Paterson.

There were no declarations of interest intimated.

The minute of the Helensburgh and Lomond Area Committee held on 21 March 2019 was approved as a correct record.

The minute of the Special Helensburgh and Lomond Area Committee held on 24 April 2019 was approved as a correct record subject to the following correction at page 11 of the minute, which should read;

•           award £1000 to application no. No.6 - Cove and Kilcreggan Youth Café;

Question from Mr Neil Walden, Hermitage Park to the Committee

Mr Walden raised his concerns in relation to recent vandalism and graffiti in Hermitage Park which he has reported to the Hermitage Park Manager, Police Scotland and Ward Members. He re-iterated his previous offer of having CCTV cameras attached to the front of his property.  Mr Walden advised that if he was provided with the appropriate materials he would remove the graffiti himself.

Response from the Committee

The Committee was sympathetic to Mr Walden’s concerns and noting that the graffiti was down to a few individuals. The Committee noted that the park was not yet fully open and that the Park Manager has been engaging with young people and the Police in relation to this problem.

It was agreed that the concerns raised by Mr Walden would be passed to the Park Manager and to Police Scotland along with the offer for the CCTV camera.

Report by Inspector Roddy McNeill – Police Scotland

The Committee gave consideration to a report updating Members on current issues being dealt with by Police Scotland in the Helensburgh and Lomond area and noted that Inspector Roddy MacNeil was unable to attend to speak to his report as he was away dealing with operational matters.

Decision

The Helensburgh and Lomond Area Committee;

1.    noted the report; and

2.    requested Inspector Roddy MacNeil’s attendance the Helensburgh and Lomond Area Committee meeting on 19 September 2019.

(Reference: Report by Inspector Roddy McNeill – Police Scotland, dated 20 June 2019, submitted)

The Chair ruled, and the Committee agreed, to take items out of sequence on the agenda in order to facilitate Officers.  The order of business was discussed as recorded in this minute.

Report by Executive Director of Development and Infrastructure Services

The Committee considered a report which provided an update on the condition of

Helensburgh Pier.  The report provided Members with details of a design analysis which was carried out to ascertain the condition of the pier, along with potential remedial options for future consideration.

Decision

The Helensburgh and Lomond Area Committee;

1.            noted the update provided regarding the condition of the pier;

2.         endorsed the work between the Council and Helensburgh Seafront Development Project (HSDP) in relation to their aspiration for pontoons, with Officers providing technical advice and support;

3.         agreed to recommend to the Argyll and Bute Harbour Board that Officers continue to liaise with ‘Waverley Excursions Ltd.’ to arrive at the most cost effective and low-cost solution which would allow the Waverley to berth at Helensburgh Pier in the future; and

4.         agreed that Officers provide a further update report at a future meeting of

the Helensburgh and Lomond Area Committee.

(Reference: Report by Executive Director of Development and Infrastructure Services

dated 22 May 2019, submitted)

Report by Executive Director – Customer Services

The Committee considered the Area Scorecard report for Financial Quarter 4 of

2018-2019 (January-March 2019) which illustrated the agreed performance measures.

Decision

The Helensburgh and Lomond Area Committee;

1.    noted the performance presented on the Scorecard and supporting commentary;

2.    agreed to the temporary solution for the presenting of the car park income until capacity allows the measures to be built within Pyramid;

3.    noted that upon receipt of the quarterly performance report the Area Committee Members could contact either the Performance Improvement Officer or the responsible named officer with any queries; and

4.    noted that work is ongoing and to respond to the Performance Improvement Officer with requests or comments regarding the layout and format of the report and scorecard.

(Reference: Report by Executive Director of Customer Services dated 20 June 2019, submitted)

Report by Associate Director of Public Health, Argyll and Bute Health and Social Care Partnership.

The Committee gave consideration to a report describing the options appraisal process and the agreed new four model arrangement which replaced the previous nine Locality Planning Group structure within Argyll and Bute. The Committee discussed the requirement for an Elected Member representation on the Helensburgh and Lomond Locality Planning Group.

Decision

The Helensburgh and Lomond Area Committee agreed that Councillor Lorna Douglas will continue in her representative role on the Helensburgh and Lomond Locality Planning Group.

(Reference: Report by Associate Director of Public Health, Argyll and Bute Health and Social Care Partnership, dated 20 June 2019, submitted)

Report by Associate Director of Public Health, Argyll and Bute Health and Social Care Partnership.

A report which summarised the development of the Engagement Framework from the consultation it was based on to its approval by the Integrated Joint Board (IJB); the structures that have been developed to fit under this framework (i.e. the Health and Wellbeing Networks and Conversation Cafés); and how these interact within the Framework was before the Committee for noting.

Decision

The Helensburgh and Lomond Area Committee noted the contents of the report and appended leaflet outlining the engagement pathways.

(Reference: Report by Associate Director of Public Health, Argyll and Bute Health and Social Care Partnership, dated 20 June 2019, submitted)

Report by Executive Director of Customer Services

The Committee was presented with a report on the primary schools in Helensburgh and Lomond 2018/19.

Decision

The Helensburgh and Lomond Area Committee;

1.         noted the contents of the report; and

2.         acknowledged the positive report and commended all staff involved.

(Reference: Report by Executive Director of Customer Services, dated 10 May 2019, submitted)

Report by Executive Director of Customer Services

The Committee considered a request from the Helensburgh and District Twinning Association for the Committee to agree to utilise the Twinning Budget for 2019/20  for financial assistance towards a visit to Thouars in France in July 2019.

Decision

The Helensburgh and Lomond Area Committee agreed to grant the sum of £833 from the Twinning Budget for 2019/20 towards the costs of the visit to Thouars in July 2019.

Councillor Freeman having moved an amendment which failed to find a seconder asked that his dissent be recorded in the minutes.

(Reference: Report by Executive Director of Customer Services dated 20 June 2019, submitted)

Councillor Aileen Morton left the room at 10.50 a.m. and took no further part in the meeting.

Report by Executive Director of Development and Infrastructure

The Committee gave consideration to a report which explained that the Ministry of Defence has taken the decision to progress a redevelopment of Glen Mallan Jetty in Loch Long to allow the site to continue to operate as an “Explosives Licenced” facility capable of servicing a range of vessels, including the new Queen Elizabeth Class Aircraft Carriers.

The Committee noted that the resupply operations at the jetty are serviced from the Defence Munitions Glen Douglas (DM Glen Douglas) base and to minimise the risk to the travelling public the report requested that the Committee agree to allow Officers to progress a Traffic Road Order (TRO) to prevent vehicles stopping on defined sections of the A814 Glenmallan and C69 Glen Douglas Road.

Motion

To agree the Officer recommendations.

-       Moved by Councillor Ellen Morton, seconded by Councillor Barbara Morgan.

Amendment 

To agree the Officer recommendations with additional wording to promote the option of a flexible clearway.

-       Moved by Councillor George Freeman, seconded by Councillor Lorna Douglas.

The Motion was carried 5 votes to 3 and the Committee resolved accordingly.

Decision

The Helensburgh and Lomond Area Committee;

1.    agreed to progress the Officer proposals to promote a clearway inclusive of the A814 and C69 to the extents of the Inhabited Building Distances (IBD’s); and

2.    noted the extents will be based on the plans in Appendix 1 and 2 of the report.

(Reference: Report by Executive Director of Development and Infrastructure Services

dated 20 June 2019, submitted)

Report by Executive Director of Development and Infrastructure Services

The Committee gave consideration to a report which detailed anomalies where carriageways in the Helensburgh and Lomond area were adopted by virtue of being included on the list of public roads but verges and footways have remained in private ownership and control.

Decision

The Helensburgh and Lomond Area Committee;

1.    noted the report;

2.    agreed that Officers make further contact with the landowner(s) and that Officers should give consideration to the next steps should the landowner(s) not agree adoption; and

3.    agreed that any further report which comes to the Area Committee on this matter should provide details of the landowner(s) involved.

(Reference: Report by Executive Director of Development and Infrastructure Services

dated 20 June 2019, submitted)

Report by Executive Director of Development and Infrastructure Services

The Committee gave consideration to a  report which updated Members of the progress made since the Helensburgh and Lomond Area Committee met on 21 March 2019 in relation to the delivery of Argyll and Bute Council’s long-standing commitment to the provision of a dedicated, high quality walking and cycle route linking Helensburgh, Cardross and Dumbarton.

Decision

The Helensburgh and Lomond Area Committee;

1.    agreed to support the construction of the approximate 285m section of the route linking Cardross Station and the Geilson Burn in summer 2019;

2.    noted the outcomes of the community and landowner consultation undertaken on the route of the cycleway linking Helensburgh to Cardross (Phase 1) and Cardross to Dumbarton (Phase 2);

3.    agreed to instruct Officers to engage with SUSTRANS and landowners in relation to Phase 1 (Colgrain to Cardross) in order to identify if further agreement can be gained in relation to the alternative route, on the north side of the railway (Option 2);

4.    agreed to instruct Officers to further engage with SUSTRANS and landowners to undertake necessary land investigation, design and road safety audits to identify a deliverable route for the cycleway from Ferry Road, Cardross to the eastern edge of Cardross, and subsequently to Ardoch. This section of route should be designed to avoid land take from residential gardens and priority should be given to investigate options of delivering route Option 1 on Phase 2, Section 1 (Cardross to Ardoch);

5.    agreed to instruct Officers to progress land investigation, design development and landowner engagement to develop a fully deliverable route on the south side of the A814 through Ardoch (Option 4) and under the railway line at Ardoch along the seaward side of the railway line to the boundary with West Dunbartonshire Council at Havoc (Option 7). The delivery of this section of route will provide an alternative to the A814 Lea Brae, thereby increasing safety for pedestrian and cyclists. This route will link into the existing section constructed by West Dunbartonshire Council from Dumbarton to Havoc, will keep this section of the route away from the A814 road and will not impact on any existing residential gardens; and

6.    agreed that Officers are to bring back reports to each Helensburgh and Lomond Area Committee with an update as appropriate on delivery of the phases of the project.

(Reference: Report by Executive Director of Development and Infrastructure Services

dated 20 June 2019, submitted)

Report by Executive Director of Development and Infrastructure Services

A report which provided information on the proposed mitigation measures which are intended to address the parking issue, as far as practicable, during the Helensburgh Waterfront Development construction phase was before the Committee for noting.

Decision

The Helensburgh and Lomond Area Committee noted the report.

(Reference: Report by Executive Director of Development and Infrastructure Services

dated May 2019, submitted)

The Helensburgh and Lomond Committee Workplan as at June 2019 was before the

Committee for noting.

Decision

The Helensburgh and Lomond Area Committee noted the Helensburgh and Lomond

Workplan.

(Reference: Helensburgh and Lomond Workplan dated 20 June 2019, submitted)