Agenda and minutes

Venue: Marriage Room, Helensburgh and Lomond Civic Centre

Contact: Iona Campbell Senior Committee Assistant - 01586 555251 

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were intimated on behalf of Councillors Graham Hardie, Ellen Morton and Iain Paterson. 

2.

Declarations of Interest

Minutes:

Councillor Barbara Morgan declared a non-financial interest at Agenda Item 7 (Supporting Communities Fund Applications 2020/21), with specific reference to the application from Garelochhead Station Trust as she is a Trustee for this organisation. Councillor Morgan advised that she would leave the room if the Committee agreed to take the applications individually.

 

Councillor Gary Mulvaney advised that, for clarity, in respect of item 9 (West Clyde Street, Helensburgh Flood Alleviation) and the reference to flood mitigation works, that he was a director of a business on John Street, Helensburgh.  He advised that this business had not been affected by flooding and therefore he felt he was not required to declare an interest in this item as the business was not a beneficiary of the works.

3.

Minutes

3a

Minute of the Previous Meeting of the Helensburgh and Lomond Area Committee held on Thursday, 19 December 2019 pdf icon PDF 104 KB

Minutes:

The Minute of the previous meeting of the Helensburgh and Lomond Area Committee held on Thursday, 19 December 2019 was approved as a correct record.

4.

Public Question Time

Minutes:

A question was submitted to the Committee by Peter Brown, Vice Convener, Helensburgh Community Council. Mr Brown was not in attendance at the meeting and so the Committee Manager read out the question as follows:

 

“The council's need to re-tender the Helensburgh Waterfront Development project caused the timeline to slip by a further six months in the last year. The revised deadline for the opening of the new swimming pool was May 2022.

In order to meet this extended deadline can the committee confirm that, by their next meeting in June:
a) the full business case will have been approved, and
b) a contractor will have been appointed.

Alternatively, if that is not the case, can the committee provide a revised timeline for these milestones and the completion of the swimming pool?”

The Committee Manager confirmed that a response had been received to this query from John Gordon, Programme Manager, as follows:

“We are currently in the process of evaluating the submitted tenders such that we can bring forward the Full Business Case (FBC) and Contract Award Recommendation Report (CARR) for approval by the relevant Committees and Council during June 2020, and subject to the necessary approvals being granted, to have awarded the contract for the main construction works as soon as possible thereafter.”

5.

Police Scotland Update pdf icon PDF 26 KB

Report by Inspector Roderick MacNeill, Police Scotland

Minutes:

The Committee gave consideration to a report updating Members on current issues being dealt with by Police Scotland in the Helensburgh and Lomond area and noted that Inspector Roddy McNeill was unable to attend the Committee due to current Police Scotland operational guidance and was therefore unable to speak to his report.

 

Decision

 

The Helensburgh and Lomond Area Committee noted the contents of the report.

 

(Reference: Report by Inspector Roddy McNeill – Police Scotland, dated 19 March 2020, submitted)

6.

Area Scorecard FQ3 2019/20 pdf icon PDF 424 KB

Report by Executive Director with responsibility for Customer Support Services

Minutes:

The Committee gave consideration to a paper presenting the Area Report and Scorecard for Financial Quarter 3 2019/20 (October - December 2019) and illustrating the agreed performance measures.

 

Decision

 

The Helensburgh and Lomond Area Committee agreed:

 

1.    to note the performance presented on the Scorecard and supporting commentary;

 

2.    to the removal of the Positive Destinations success measure and the inclusion of the Participation in a Positive Destination Measure;

 

3.    that upon receipt of the Quarterly Performance Scorecard they contact either Sonya Thomas or the Responsible Named Officer with any queries; and

 

4.    to note that work is ongoing and to respond to Sonya Thomas with requests or comments regarding the layout and format of the Report and Scorecard.

 

(Reference: Report by Executive Director with responsibility for Performance and Improvement, dated 19 March 2019, submitted)

 

7.

Supporting Communities Fund Applications 2020/21 pdf icon PDF 134 KB

Report by Chief Executive

Minutes:

The Committee gave consideration to a report recommending the distribution of the Supporting Communities Fund (SCF) Grants for 2020/2021 for the Helensburgh and Lomond Area.

 

Decision

 

The Helensburgh and Lomond Area Committee agreed to award the grants as undernoted and per the recommendations in the report:

 

Ref No

Organisation

Grant 19/20

Total Project Cost

Amount Requested

Award

 2020 / 21

1

Arrochar and Tarbet Community Development Trust

£2,000

£2,000

£2,000

no award

2

Arrochar, Tarbet and Ardlui Community Council

n/a

£2,300

£2,300

£1068

3

Bicentenary Pipe Band Championships*

n/a

£7,550

£2,500

no award

4

Enable Scotland - Jean's Bothy

£2,468

£2,800

£2,500

£2,500

5

Gareloch Riding for the Disabled Association

£2,316

£4,928

£2,500

£2,500

6

Garelochhead Station Trust

£2,245

£49,116

£2,460

£2,460

7

Grey Matters Active Ageing

£1,018.50

£6,500

£2,500

£2,500

8

Helensburgh & Lomond Autism

n/a

£1,938

£1,938

no award

9

Helensburgh & Lomond Carers SCIO

n/a

£5,469.60

£2,500

£2,500

10

Helensburgh Amateur Swimming Club

n/a

£2,300

£2,000

no award

11

Helensburgh Art Hub

n/a

£2,970

£2,500

£2,500

12

Helensburgh Festive Lighting Charitable Trust

n/a

£4,340

£2,500

no award

13

Helensburgh Savoy Musical Theatre Group*

£2,500

£16,100

£2,500

no award

14

Loch Long Jetty Association*

£1,900

£10,844.80

£2,500

£2,500

15

Project 81 Youth and Community Enterprise Ltd

£2,477

£3,021.58

£2,500

£2,500

16

Rhu and Shandon Community Council

n/a

£850

£850

£850

17

Rosneath Peninsula Highland Gathering*

£2,500

£14,450

£2,000

no award

18

Welcome In

£2,125

£2,864

£1,800

£1800

 

Total Available

£23,678

*Events and Festivals

Total Recommended

£23,678

 

 

 

Councillor Freeman having moved an amendment which failed to find a seconder asked that his dissent from this decision to be recorded in the minutes.

 

(Report by Chief Executive, dated 19 March 2020, submitted)

8.

Post Winter Update pdf icon PDF 66 KB

Report by Interim Executive Director with responsibility for Roads and Infrastructure

 

Additional documents:

Minutes:

The Committee gave consideration to a Post Winter Update report seeking views and comments from the Area Committee in relation to potential policy change to be brought to a future meeting of the Environment, Development and Infrastructure Committee.

 

Decision

 

The Helensburgh and Lomond Area Committee:

 

1.    considered the report; and

 

2.    agreed to pass recommendations and comments regarding the review of the 2020/21 Winter Policy to appropriate officers for consideration.

 

(Reference: Report by Executive Director with responsibility for Roads and Infrastructure Services, dated 19 March 2020, submitted)

9.

West Clyde Street, Helensburgh Flood Alleviation pdf icon PDF 85 KB

Report by Interim Executive Director with responsibility for Roads and Infrastructure

Minutes:

The Committee gave consideration to a report relating to the on-going flood risk on the A814 West Clyde Street in Helensburgh between John Street and William Street. The report provided details on how two existing budgets could be combined to take the project forward and detailed the management of roadworks in the surrounding area.

 

It was noted that references to the ‘Coastal Communities Fund’ in the report should read ‘Crown Estates Fund’.

 

Decision

 

The Helensburgh and Lomond Area Committee agreed:

 

1.    to combine the CHORD surplus budget of £152,600 for Flood Mitigation Works in John/William Streets, Helensburgh with the Crown Estates funding of £300,000 for Helensburgh Flood Mitigation and allocate the total of £452,600 to Helensburgh Flood Mitigation Works;

 

2.    that the Helensburgh Flood Mitigation Works project be allocated to the Roads and Infrastructure Service as a single line on the Council’s capital programme;

 

3.    that the remaining roadworks on John Street, James Street and surrounding side streets totalling £113,866.22 be added to the Roads and Infrastructure Service Capital Programme as a single line under Helensburgh CHORD Roadworks; and

 

4.    to close out reporting under the CHORD Project heading, with all subsequent reports being undertaken by the relevant service team under the appropriate Capital Programme heading.

 

(Reference: Report by Executive Director with responsibility for Roads and Infrastructure Services, dated 19 March 2020, submitted)

10.

Helensburgh, Cardross and Dumbarton Cyclepath Update

Report by Interim Executive Director with Responsibility for Development and Economic Growth

Additional documents:

Minutes:

The Committee gave consideration to a report which had been referred from the 19 December 2019 meeting in line with the provision at Standing Order 10.9, relating to Reports for Noting. It provided an update on the progress made since 19 September 2019 in relation to the delivery of a dedicated, high quality walking and cycle route linking Helensburgh, Cardross and Dumbarton.

 

Decision

 

The Helensburgh and Lomond Area Committee agreed:

 

1.    to note the conclusion of the legal agreement in terms of land between the Council and the Cardross Trust for the Cardross to Geilston Burn section of the route;

 

2.    to note and welcome the confirmation from SUSTRANS of the award of 2019/20 funding of £100,000 for construction of the route linking Cardross Station to the Geilston Burn, and the additional £160,000 SUSTRANS funding to progress the design of the remainder of the route linking: Colgrain; Helensburgh to Geilston Burn; Cardross and Ferry Road; Cardross to Dumbarton; and

 

3.    to note and welcome the commitment from Roads and Amenity Services to undertake construction of the section of the cyclepath linking Cardross Station to the Geilston Burn in Spring 2020 in line with the conditions of the grant award from SPT and SUSTRANS.

 

(Reference: Report by Executive Director with responsibility for Development and Economic Growth, dated 19 December 2019, submitted)

 

11.

Helensburgh and Lomond Area Committee Workplan pdf icon PDF 78 KB

Minutes:

The Helensburgh and Lomond Area Committee Workplan as at March 2020 was before the Committee for noting.

 

Decision

 

The Helensburgh and Lomond Area Committee noted the contents of the workplan.

 

(Reference: Helensburgh and Lomond Area Committee Workplan, dated 19 March 2020, submitted)