Agenda and minutes

Apologies for absence were intimated by:

Councillor Yvonne McNeilly

Councillor Anderson declared a non-financial interest in relation to Monitoring of the Supporting Communities Fund  2017/2018 which was dealt with at item 10. (a) of this minute, citing he was a member of Kirn Gala and the Mod Committee.

Councillor Reid declared a non-financial interest in relation to Monitoring of the Supporting Communities Fund  2017/2018  which was dealt with at item 10. (a) of this minute, citing he was a member of Kirn Gala.

Councillor Forrest declared a non-financial interest in relation to Monitoring of the Supporting Communities Fund  2017/2018 which was dealt with at item 10. (a) of this minute, citing she was a member of Historic Kilmun.

Due to there being no committee decision required for item 10.(a) the Members remained in the room for the duration of the item.

The minute of the Bute and Cowal Area Committee held on the 5^th June 2018 was approved as a correct record.

The minute of the  Cowal Transport Forum meeting held on 12th June 2018 was noted.

The minute of the Bute and Cowal Community Planning Group held on 14^th August 2018 was noted.

No public or Councillor questions were raised.

Report by Performance Management and Improvement Officer

The Committee gave consideration to the Area Scorecard for financial quarter 1 of 2018-2019.

Decision

The Bute and Cowal Area Committee:-

1. Noted the performance presented on the scorecard and supporting commentary.

2. Agreed to the current level of data for Parking Penalty Notices (PPNs) and to contact the named responsible officer with specific requests regarding further statistical information and background on the PNNs issued within the Bute and Cowal Area and;

3. Noted that work was ongoing and to respond to the Performance Management and Improvement Officer with requests or comments regarding the layout and format of the Report and Scorecard.

 (Ref: Report by Performance and Improvement Officer dated 4th September 2018, submitted).

Report by Corporate Support Manager

The Committee gave consideration to a report and video by the Business Manager which set out the background, key themes and comments captured at the Big Listen events in Bute and Cowal.

Decision 

The Bute and Cowal Area Committee:-

1.    Noted and considered the content of the paper and the view expressed by local communities in relation to the local governance review consultation and;

2.    Noted and considered that an overarching report which will contain a draft response to the Scottish Government consultation ‘Democracy Matters’ would be submitted for consideration on the 27^th September 2018.

(Ref: Report by Business Manager, dated 4^th September 2018, submitted)

Report by Marine Operations Manager

The Committee gave consideration to an update report on the actions being undertaken by officers to improve service resilience at Rothesay pier.

Decision

The Bute and Cowal Committee considered and noted the contents of the report.

(Ref: Report by Marine Operations Manager dated 4^th September 2018, submitted)

Report by Special Projects and Quality Improvement Manager

The Committee gave consideration to a progress update report on the Council’s Schools redevelopment project in partnership with hubNorth Scotland Ltd to build a new primary school in Kirn and the refurbishment/part new build of Dunoon Primary School.

Decision

The Bute and Cowal Area Committee considered and noted the contents of the report.

(Ref: Report by Special Projects & Quality Improvement Manager dated 4^th September 2018, submitted)

Report by Project Manager, Rothesay Pavilion

The Committee gave consideration to a progress update report on the Rothesay Pavilion Adaptive Restoration and Extension Works project.

Decision

The Bute and Cowal Area Committee:-

1.    Considered and noted the progress update provided in the report and;

2.    Noted the new Project Manager, Jonathan Miles, took up post on the 23^rd July 2018.

(Ref: Report by Rothesay Pavilion Project Manager dated 4^th September 2018, submitted)

Report by Community Development Officer

The Committee gave consideration to a report that provided monitoring information on the grants distributed through the Supporting Communities Fund 2017/2018.

Decision

The Bute and Cowal Area Committee:-

1.    Noted the positive contribution of the grants to community projects, detailed in the report.

2.    Noted the return of unspent funds totalling £2,560.

3.    Agreed the carry forward of the funds allocated to the Dunoon Men’s Shed.

4.    Agreed the carry forward of the funds allocated to Historic Kilmun.

(Ref: Report and video by Business Manager dated 4^th September 2018, submitted)

Presentation by Social Value Lab

The Committee gave consideration to a presentation on the evaluation of the SCF Participatory Budget pilot.

Decision

The Bute and Cowal Area Committee:-

1.    Considered and noted the contents of the presentation.

2.    Agreed to acknowledge the consultative work undertaken by the Community Development Officer during the Participatory Budget Process.

3.    Agreed to ask that the Community Services Committee ensure that schools are routinely consulted on the Participatory Budget Process going forward.

(Ref: Presentation by Social Value Lab dated 4^th September 2018, submitted)

Report by Team Leader - Housing Strategy, Housing Services

The Committee gave consideration to a report outlining future plans by Argyll Community Housing Association (ACHA) for the Torlochan travelling persons site, by Sandbank.

Decision

The Bute and Cowal Area Committee agreed to ACHA’s proposals to take forward discussions with community groups with a view to signing a lease for Torlochan to be used by the community for an appropriate purpose.

(Ref: Report by Team Lead – Housing Strategy dated 4^th September 2018, submitted)

Report by Development Officer Bute and Cowal

The Committee gave consideration to a report detailing the proposed marketing of Dunoon Pier Waiting Room for commercial use for the purpose of retail/ coffee shop and with a lease period of 3 years.

Decision

The Bute and Cowal Area Committee:-

1. Agreed to market the ground floor of Dunoon Pier waiting room for lease for retail/coffee shop purposes for a lease period of 3 years and;

2. Agreed to recommend to officers to include the top room in the pier building in any future lease agreement.

(Ref: Report by Development Officer Bute and Cowal dated 4^th September 2018, submitted)

Report by Area Committee Manager

The Committee gave consideration to a report requesting the appointment of an elected member to the Holy Loch Nature Reserve Management Group.

Decision

The Bute and Cowal Area Committee agreed to appoint Councillor Reid as an Advisor/Liaison to the Holy Loch Local Nature Reserve Management Group.

(Ref: Report by Area Committee Manager dated 4^th September 2018, submitted)

The Committee resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, to exclude the public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraphs 8 & 9 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

Report by TH Project Officer

The Committee gave consideration to a report asking Members to approve an offer of a grant to the five owners of 73-77 Victoria Street , Rothesay as part of the Rothesay Townscape Heritage.

Decision

The Bute and Cowal Area Committee agreed to approve a grant offer of up to £330,760 to the five property owners of 73-77 Victoria Street, Rothesay to assist with the cost of repairs to their listed building.

(Ref: Report by Rothesay TH Project Officer dated 4^th September 2018, submitted)

The Committee gave consideration to the Bute and Cowal Workplan for September 2018 to June 2019 inclusive.

Decision

The Bute and Cowal Area Committee noted the Bute and Cowal Workplan.

 (Ref: Bute and Cowal Workplan dated 4th September 2018, submitted).

Paragraph 8  The amount of any expenditure proposed to be incurred by the authority under any particular contract for the acquisition of property or the supply of goods or services.