Agenda and minutes

Apologies for absence were intimated by:

Councillor Gordon Blair

Councillor Audrey Forrest

Councillor Yvonne McNeilly

Councillor Jean Moffat

No declarations of interest were intimated.

The Chair ruled and the Committee agreed to suspend standing orders to enable discussion at agenda items 11. Cruach Mhor and Clachan Flats Wind Farm Trust, 12. Primary School Report 2017/2018 – Bute and Cowal and 13. Area Committee Workplan which were marked for noting on the agenda.

The minute of the Bute and Cowal Area Committee held on 6^th March 2018 was approved as a correct record.

The minute of the Bute and Cowal Special Area Committee held on 3^rd April 2018 was approved as a correct record.

The minute of the Cowal Transport Forum meeting held on 7th March 2018 was noted.

The minute of the Bute and Cowal Community Planning Group held on 1^st May 2018 was noted.

Mr Willie Lynch, Secretary of Dunoon Community Council, asked the Committee the following questions:

1. Can the Bute and Cowal Area Committee put pressure on the administration to inform the Integration Joint Board (IJB) for Health and Social Care that they do not support the closure of Struan Lodge or any other community care home across the authority?

The Area Committee agreed to request an update from the Integration Joint Board on existing and future arrangements for social care within Bute and Cowal.

2. Does Roads and Amenity Services have a strategy for 2018/2019 to improve road conditions in Cowal?

This question was put to the Head of Roads and Amenity services by the Area Committee on behalf of Dunoon Community Council. He responded that due to budget constraints the service had to prioritise repairs on a needs basis. He also emphasised that safety inspections are regularly carried out and quarterly multi agency liaison meetings take place to allow for joint working wherever possible.

3. Dunoon Community Council would like to request that the 4 technical posts to be reduced due to the Roads and Amenity restructure not be taken from the on the ground amenity workforce in the Cowal area?

Councillor Good responded that the posts in question are management and not amenity groundsman posts.

4. Is there money set aside for phase two of the Dunoon Pier refurbishment?

The CHORD Programme manager gave a commitment to seek clarification on the resources available for phase two of the Dunoon Pier refurbishment and that this would be provided to Mr Lynch.

5. Is there an update from SEPA regarding future use of the Dunoon Pier building?

The CHORD Programme Manager informed the Committee that the change of use planning application was in progress and meetings were scheduled to explore how the facility could be marketed and utilised.

Report by Performance Management and Improvement Officer

The Committee considered the Area Scorecard report for financial quarter 4 of 2017-2018.

Decision

The Committee:-

1. Noted the performance presented on the scorecard and supporting commentary.
2. Considered and agreed to the inclusion and level of data for Parking Penalty Notices and to receive teacher absence at area level only.
3. Considered and agreed to the proposed method of presenting the Recycling of Waste information and removal of the Waste by Tonne measures.
4. Noted that work was ongoing and to respond to the Performance Management and Improvement Officer with requests or comments regarding the layout and format of the Report and Scorecard.

(Ref: Report by Performance and Improvement Officer dated 5th June 2018, submitted).

Briefing note by Head of Roads and Amenity Services

The Committee considered a briefing note that provided an update on Roads and Amenity services as well as the Capital Programme of works for 2018/2019 and a presentation. A general discussion  on the service redesign process was thereafter held that was facilitated by the Head of Roads and Amenity Services.

Decision

The Committee noted and considered the update provided within the briefing paper, and associated presentation.

(Ref: Briefing note by Head of Roads and Amenity Services dated 5^th June 2018, submitted)

The Chair ruled, and the Committee agreed to vary the order of business and consider the Primary School report 2017/2018 – Bute and Cowal next to facilitate officer attendance.

Report by Education Quality and Improvement Officer.

The Committee Considered a progress and statistical update report on the Primary Schools in Bute and Cowal 2017/2018.

Decision

The Committee noted the contents of the report.

(Ref: Report by Education Quality and Improvement Officer dated 5^th June 2018, submitted)

Report by CHORD Programme Manager

The Committee considered a progress update report on the delivery of the Queens Hall refurbishment and Public Realm Improvements project.

Decision

The Committee considered and noted the update provided within the report.

(Ref: Report by CHORD Programme Manager dated 5^th June 2018, submitted)

Report by CHORD Programme Manager

The Committee considered a progress update report on the Rothesay Pavilion Adaptive Restoration and Extension Works project following completion of the funding package in September 2017 and the award of the construction contract to Messrs CBC Ltd in November 2017.

Decision

The Committee considered and noted:

1.    The Rothesay Pavilion Adaptive Restoration and Extension works contract had been fully funded with an anticipated final cost of £13,991,536

2.    The contract had been awarded to Messrs CBC Ltd who remain on schedule to complete on 31^st July 2019.

3.    The Project Manager left the Council on 4^th May 2018 to take up a new post with Highlands and Islands Enterprise (HIE).

(Ref: Report by CHORD Programme Manager dated 5^th June 2018, submitted)

Report by Area Committee Manager

The Committee considered a report detailing the request by Kilfinan Community Council to adopt the telephone kiosk at Village Brae, Tighnabruiach.

Decision

The Committee agreed they had no objections to the proposal of Kilfinan Community Council adopting the telephone kiosk at Village Brae, Tighnabruaich.

(Ref: Report by Area Committee Manager dated 5^th June 2018, submitted)

Report by Area Committee Manager

The Committee considered a report on the appointment of an Elected Member from the Bute and Cowal Area Committee to be the substitute representative on the Glasgow Airport Consultative Committee.

Decision

The Committee agreed to appoint Councillor Jim Findlay to be the substitute Council representative on the Glasgow Consultative Committee.

(Ref: Report by Area Committee Manager dated 5^th June 2018, submitted)

Report by Area Governance Manager

The Committee considered a report on the annual accounts for both the Cruach Mhor and Clachan Flats Wind Farm Trusts.

Decision

The Committee noted the most recent annual update on the work of the trusts.

(Ref: Report by Area Governance Manager dated 5^th June 2018, submitted)

The Committee considered the Bute and Cowal Workplan for June.

Decision

The Committee noted the Bute and Cowal Workplan.

 (Ref: Bute and Cowal Workplan dated 5th June 2018, submitted).