Issue - meetings

 (to follow)

The Area Governance Officer informed the Trustees that due to the recent issuing of a new contract to Simmers and Co a report was not available at this time but a verbal breakdown of available funds and spend to date was given to the Trustees and it was noted that an actual income expenditure report will be available at each meeting going forward.

Decision

The Trustees noted the contents of the verbal update.

The Area Governance Officer informed the Trustees that a report was not provided at this meeting due to the accountancy firm Simmers and Co currently being out of contract.

The tendering process for a new contract is currently being undertaken.

Decision

The Trustees:

1.    Noted the information provided.

2.    Noted a privacy notice had been prepared by the Area Governance Officer prior to GDPR coming into effect on 25^th May 2018 and that this would be included in all future application forms and;

3.    Requested that the Oban Common Good Fund be consulted on the tendering process on the basis that they have the responsibility for ensuring that the trust funds are spent in the best interests of the inhabitants of Oban.

(Ref:  Verbal update by Area Governance Officer dated 31^st May 2018, submitted).

Report by Simmers & Co

A financial statement detailing the current position of investment transaction for the period 1^st April 2017 – 31^st January 2018 was considered.

Decision

The Trustees noted the information provided.

(Ref:  Financial Statement by David McGregor, Simmers & Co dated 2^nd March 2018, submitted).