Issue - meetings

Report by Area Governance Manager.

The group gave consideration to a report which provided information relating to the implementation of the current Terms of Reference and the revised ways of working which have now been in operation for a period of one year.

The Area Committee Manager advised the group that the meeting papers were normally circulated seven days in advance of the meeting rather than the 14 days stated in the Terms of Reference. She explained that this was for operational reasons. It was agreed that the terms of reference should be amended to reflect the current working practice with regards to circulation of meeting papers

Discussion followed and the Chair advised that it was his intention to stand down as Chair of the Helensburgh and Lomond CPG with effect from August 2016.  This would provide an opportunity for other Partners of the group to take the Chair. He reiterated the need for the Group to continue with close scrutiny of reports and continue with the good work being undertaken.

Decision

1.The group agreed to amend  the current Terms of Reference to state that meeting papers should be circulated seven days in advance of meetings

 (Reference: Report by Head of Community and Culture, dated 9 February, 2016 submitted).