Issue - meetings

The Committee considered 2 reports providing updates on outstanding road-related issues in the MAKI area.

(Reference: Reports by Roads Performance Manager, submitted).

Report by Executive Director – Development and Infrastructure Services

The Committee considered a report providing an update on outstanding road-related issues in the MAKI area.

The Roads Performance Manager confirmed that the report from the previous meeting in regards the classification 1 potholes was correct.

Discussion followed in regards:-

·         The quality of the grass cutting and shrub cutting in the local area.

·         A83 Trunk Road issues

The Roads Performance Manager agreed to provide further detail on these matters directly to the Members who raised the issue.

Councillor Horn congratulated the Roads Department on the repairs made at West Loch, Tarbert.

Decision:

The Committee agreed:

1.                  To note the report.

2.                  That the Roads Performance Manager would take issues directly to meetings held with the BEAR Management team.

3.                  That a report on the structural patching machine would come to the MAKI BD in November.

(Reference: Executive Director – Development and Infrastructure Services dated 2 October, 2013, submitted).

Councillor Semple left the meeting at 12.50.

Report by Executive Director – Development and Infrastructure Services.

The Committee considered a report providing an update on outstanding road-related issues in the MAKI area.

Discussion continued in regards the on-going flooding problem in Campbeltown and the Roads Performance Manager informed Members of further investigative work and a forthcoming meeting with Scottish Water to endeavour to find a resolution on this issue. 

Decision

Members agreed:-

1.To note the report,

2.That the Roads Performance Manager would ascertain the status of the Mandatory

  Speed Limits and report back to Members,  

3.That the Roads Performance Manager would request from BEAR a works

   programme and provide this detail to Members.

4.That an invite would be proffered to BEAR to attend the MAKI Area Committee in

   August, and

5.That the Area Governance Manager would compile a list of road issue concerns

   from Members and provide this to BEAR prior to their attendance at the August

   Area Committee. 

(Reference: Reports by Roads Performance Manager, dated 7 May 2013, submitted)

Report by Head of Roads and Amenity Services

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

Decision:

Members agreed

1.                  To note the report.

2.                  That the Roads Performance Manager would provide updates in regards to Keills Road, Jura

3.                  That the Roads Performance Manager would provide an update on the Business Plan for the 200k allocation in relation to unadopted roads

4.                  That the Roads Performance Manager would provide details of the Works Programme for the CHORD project in Campbeltown

(Reference: Report by Head of Roads and Amenity Services, dated 16 January 2013, submitted).

The Committee considered 2 reports providing updates on outstanding road-related issues in the MAKI area.

Decision:

The Committee agreed to note the reports.

(Reference: Reports by Roads Performance Manager, submitted).

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

Discussion ensued on various issues:-

Ø      Report on the narrow stretch recently resurfaced at Kilmaho

Ø      Report on the depot at Campbeltown (salt storage) and status of discussions with MACC

Ø      Draft of the Capital Programme – MAKI Business Day 7 November

Ø      Saddelll Hill – when will A & B commence the work

Ø      Kinloch Road – when will work be fully completed – also issue with CHORD scheme - footways

Ø      Stewarton – Campbeltown – breakdown of the costs

Ø      Cairnbaan Road – Councillor MacMillan enquired where the budget allocation for this had gone

Decision:

The Committee agreed:-

1.         To note the report, and that a further report would come back in respect of the narrow stretch resurfaced at Kilmaho.

2.         That a report on Roading depot come back to a future Area Committee meeting  

3.         A draft of the Capital Programme would come to the next MAKI Business Day scheduled for 7 November

 (Reference: Report by Roads Performance Manager,  submitted).

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

Stewart Clark expanded on his email sent to MAKI Members in regards the proposed works at Cairnbaan.  He continued that the works would be deferred to Year 2/3 of the Capital works programme. The grass cutting programme was proving very labour intensive and costly in time.  Stewart advised that the opening ceremony at Tayinloan was envisaged for the end of August.

Councillor McAlpine enquired on the intended works at Achnafad.  Stewart replied that due to cost increases the programme would entail localised surfacing and surface dressing.

Councillor Currie enquired on the issue of the 125k spend on Islay and queried why Scottish Water were not contributing towards these costs.  Stewart replied that the legal advice provided indicated the weakness of any case that Argyll and Bute council may take against Scottish Water for costs towards the remedial works.

Councillor Philand questioned the reduction in the planned works at Cairnbaan and wished clarification as to who had sanctioned the changes to the Capital Management programme.  Stewart Clark replied that the Head of Service had instigated the reduction in the programme.  Councillor Philand questioned if the allocated budget for the forthcoming year would include the 350k deferred from this years budget.  Stewart responded that he could not give assurance on this issue.

Councillor Kelly spoke in his capacity as Lead Councillor for Roads & Amenity Services, querying why the said changes to the proposed Capital Management programme had not come to the MAKI Area Committee for discussion and decision. 

Action: Members agreed that both Sandy Mactaggart and Jim Smith would be invited to the next MAKI Area Committee to answer questions on making changes to the Capital Management programme.

Councillor Semple queried the budget for Community Schemes and highlighted Hillside Road, Campbeltown, a road of which the main use was refuse lorries.

Action: Stewart Clark would review this road and update       

Decision:

The Committee agreed to note the report.

(Reference: Report by Contracts Manager – submitted).

Motion

The Mid Argyll, Kintyre and the Islands Area Committee notes with concern changes made to the Capital Roads Reconstruction Budget 2012/13 without recourse to the Area Committee, which has delegated authority to approve capital expenditure and has already agreed the 2012/13 programme, and asks that the Council be provided with the reasoning and explanation behind those changes as a matter of urgency at its meeting on 23 August 2012. 

Moved by Councillor Anne Horn, seconded by Councillor Donald Kelly.

Decision:

The motion was carried and the Committee resolved accordingly.

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

The Contracts Manager explained the process that the Roads Department undertook to determine the work programme for MAKI roads.  Councillor Semple questioned the uneven tread on certain roads and enquired on the scope to reduce this uneveness.  Stewart Clark informed Members of the retreading process and agreed that he would provide a video at a MAKI Business Day meeting detailing the procedure.

Councillor Semple questioned the rationale for determining priorities and the Head of Roads and Amenity Services reported on the procedure that was undertaken. He continued that at present there was a 3 year works programme.  However, plans were in progress to move to a 10 year programme.

Councillor Semple highlighted the importance of Members being aware of this detail.

Councillor Colville requested that Members be provided with the following detail:-

·         Quality rating detail

·         Timetable of brush cutting/grass cutting on the A83

·         Proposed traffic management plans for Campbeltown centre.

Stewart Clark was also asked to look at how to improve pedestrian safety in the vicinity of the Heritage Centre and the Bunkhouse location, to have regard to the traffic management survey work incorporated in the Campbeltown Yellow Book Study, and to report back to Members on suggestions in light of these investigations.

Action: The Head of Roads and Amenity Services would  provide the following:

a)                  Plans of road works in Kennacraig/Clachan area to Members.

b)                 A timetable of grass cutting to local Community Councils.  

c)                  Bring a video detailing the retreading process to the next MAKI Business Day meeting. 

d)                 Roads and Asset Management Plan to the next MAKI Business Day meeting – classifying roads for relevant maintenance.

Decision:

The Committee agreed to note the report.

(Reference: Report by Contracts Manager – submitted).

Councillor Kelly left the meeting during this item.

The Committee considered a report providing updates on outstanding and ongoing road-related issues in the MAKI area.

The Contracts Manager replied to Members enquires in regards the following issues:

Kilmahoe Road

Kilberry Road – Work plans

School Road, Tarbert

Carradale-Skipness Road

Southend - consultation with local community prior to work programme being commenced  

Action: Stewart Clark would endeavour to address these issues and disseminate the plans for Kilberry Road to Members.

Decision:

The Committee requested that:

1.      Additional information regarding the scoring process to determine road

Priorities be provided to Members.

2.      Upon completion, the extended works programme is provided to

      Members   

(Reference: Report by the Contracts Manager - submitted).

A report by Stewart Clark,  Contracts Manager.

The Committee considered a report providing updates on outstanding and ongoing road-related issues in Mid Argyll, Kintyre and the Islands.

Stewart Clark informed Members of a new contract for the provision of white lining with conditions built in to ensure contractors adhered to timely and satisfactory completions.  He advised of proposed road closures in Inveraray.

Action: Stewart Clark to advise local community and businesses in Inverary of the proposed overnight road closure.

Stewart Clark updated Members on the Tayinloan ferry project works.  The pile testing was complete and ground conditions adhered to the design.  The only downside being an envisaged 4-5 delay, which was due to weather conditions.  The envisaged date for completion being – 22 June, 2012.

Councillor Semple raised concerns in regards part of the A83 whereby the shore was within 3 metres of the road. 

Action:  Stewart Clark would arrange to investigate this issue to ascertain if there were instances of coastal erosion.

Councillor Currie highlighted road conditions on Jura and detailed instances whereby schoolchildren were unable to be driven to attend school, due to the dire state of some roads. He enquired on the feability of retaining an underpayment and utilising towards the aforementioned roads on Jura.  Stewart Clark replied that the most opportune time to undertake repairs on Jura was in the summer.  He would,  however,  ensure that the roads were made safe for the passage of the public.

Action: Stewart Clark agreed to investigate the rationale of  funding retention for Jura.

Decision:

The Committee agreed to note the report.

(Ref:  A report by Stewart Clark,  dated 1 February 2012, submitted).

A report by Julian Green, Technical Officer.

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

Councillor Kelly reiterated that the problems to remediate the roadworks in Cambpeltown had still not been resolved.  Graham Brown would advise Julian Green.

Councillor McAlpine reported that Julian had attended a community council meeting in Carradale.  The local community council had highlighted various issues, but to date these were still outstanding.

Councillor Horn enquired on the amount of grit which could be collected by private housholders at local depots.  Graham Brown replied that the amount was 20/25kgs.  However, if housholders were collecting on behalf of other housheolders, they should notify the depot in advance.

Decision:

The Committee agreed to note the report.

(Ref:  A report by Stewart Clark, Contracts Manager, dated 7 December 2011, submitted).

A report by Julian Green, Technical Officer.

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

Councillor Kelly detailed his concerns in regards the remedial works in Campbeltown.  In his opinion, there were still problems to be overcome and he had reservations at the quality of work undertaken.  Julian Green replied that he was aware of outstanding issues and that the contractor had not been paid the retention fee, as yet.

Councillor Currie congratulated the Road Department on the remedial work undertaken on Islay.

Councillor McAlpine raised his concerns in regards the end of the trunk road at Kennacraig and enquired when Argyll and Bute council would enact upon the necessary repairs.  Julian Green stated that it was proposed to remediate this stretch of road next year.

Councillor McApline enquired on the signage for the by-pass forestry road at Tarbert.  Julian advised that he would ascertain the status of the signage. 

Action:  Julian to ascertain status of the signage for the by-pass forestry route in Tarbert and report back.

Councillor Horn raised the issue of the signs at Skipness/Claonaig and requested they be correctly positioned.

Councillor Colville highlighted his concerns in regards the inspection methodology undertaken by the Roads department, questioning how effective this was.

Decision:

The Committee agreed to note the report.

(Ref:  A report by Julian Green, Technical Officer dated 5 October 2011, submitted).

A report by Julian Green, Technical Officer.

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

Decision:

The Committee agreed to note the report.

(Ref:  A report by Stewart Clark, Contracts Manager dated 3 August 2011, submitted).

A report by Julian Green, Technical Officer.

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

The Chair welcomed Jim Smith, the new Head of Roads and Amenity Services, to the meeting.

Councillor McAlpine stated that the Carradale Road still needed urgent remedial work and asked if a representative from Roads could attend a Community Council meeting to address these issues.  Julian Green replied that if a request was received he would endeavour to meet with the Community Council. 

Decision:

The Committee agreed to note the report.

(Ref:  A report by the Technical Officer, dated 6 April 2011, submitted).

A report by Julian Green, Technical Officer.

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

Decision:

The Committee agreed to note the report.

(Ref:  A report by Julian Green, dated 9 February 2011, submitted).