Issue - meetings

Report by Business Improvement Manager

The Board gave consideration to a report requesting the approval of the updated Strategic Planning Group Terms of Reference as recommended by the group, update to the general provisions on reporting to the IJB and a request to nominate new chair/vice chair of the Finance and Policy Committee.

Third Sector representative member Kirsteen Murray welcomed the updated SPG terms of reference strengthening the role of the Strategic Planning Group and more in line with its role in legislation. Practically this will include reviewing detailed business cases, change plans on behalf of IJB  and responsibilities in terms of developing commissioning strategy and the strategic plan.

The member requested clarity on the relationship between the SPG role and the current oversight of the Transformation Board by the Finance and Policy Committee which has oversight of transformation board and plan, in practical terms how did officers see that working?

Officers responded that the Strategic Planning Group ensures the delivery and development of the Strategic Plan and the Transformation Board manages implementation of planned work. Finance and Policy Committee have oversight of any progress of work and impact of policy and financial implications.

The Strategic Planning Group reports to and advises the IJB directly.

There are no delegated powers for decision-making to either the Strategic Planning Group or Finance and Policy Committee and each would provide information to the IJB on recommendation for decision.

Going into the next year committees and groups will be asked to have workplans and if agreed by the IJB to report on such annually. As all terms of reference have now been reviewed and areas of business clarified so this should avoid duplication.

Some areas of activity are cross cutting and this will be managed through the IJB and committee planner.

The terms of reference of the Transformation Board are also currently being reviewed.

The paper formalised overall reporting to the IJB with each governance group fulfilling specific tasks and strengthening governance.

Decision

The Integration Joint Board –

1.    Noted the amendments proposed.

2.    Approved the Strategic Planning Group Terms of Reference.

3.    Approved the amendment to the General provisions on reporting to the IJB.

4.    Appointed Kieron Green as chair and Sarah Compton-Bishop as vice chair of the Finance & Policy Committee.

(Reference:  Report by Business Improvement Manager dated 27 January 2021, submitted)