Issue - meetings

Report by Committee Manager

The Group considered a briefing note which related to the virtual meeting of the Community Planning Partnership Management Committee which met on 2 December 2020.

Decision

The Oban, Lorn and the Isles Area Community Planning Group noted the briefing note.

(Reference: Briefing note by Committee Manager, dated 17 February 2021, submitted)

Report by Committee Manager, Argyll and Bute Council

The Group considered a briefing note which provided information around matters discussed during a virtual meeting of the Community Planning Partnership Management Committee, held on 2^nd December 2020. Samantha Somers gave an overview of the briefing note, particularly highlighting discussions around local procurement; the child poverty action plan; wild camping; and the A83. Samantha also provided details around the climate change sub-group of the CPP Management Committee, advising that a directory was being created of climate change initiatives being progressed by community planning partners across Argyll and Bute. Samantha asked that anyone involved in any climate change initiatives please contact her in this regard.

Angela noted that the Helensburgh and Lomond area also includes the A82 up to Inverarnan and the road required improvement, particularly due to the increase in usage when being used as a diversion route during road closures. Alasdair noted that Neil had provided a brief update on this section of road earlier in the meeting and Samantha provided details of discussions which had taken place in relation to this section of road at a working group meeting.

Decision

The Helensburgh and Lomond Area Community Planning Group considered and noted the briefing note.

(Reference: Report by Committee Manager, Argyll and Bute Council, dated 11 February 2021, submitted)

Report by Committee Manager, Argyll and Bute Council

The Group considered a briefing note which provided information around matters discussed during a virtual meeting of the Community Planning Partnership Management Committee, held on 2^nd December 2020.

The Group discussed frustrations around non-attendance at meetings and potential solutions for increased attendance. Councillor Armour suggested that it may be beneficial to host the meetings in the evenings instead, the Committee Manager confirmed that this was something that had been researched previously with issues noted around public transport availability in the evenings and strategic partners being more accessible during the day time. The Committee Manager advised that depending on the agreed format for future meetings these issues may not have as big an impact on attendance as previously considered, however it was difficult to make a decision until the format had been agreed. Discussion took place around the potential for future virtual or hybrid meetings.

Councillor Horn suggested that research be undertaken as to why people were not attending the meetings and it was agreed that the Committee Manager would arrange a survey to be distributed to Group members in an attempt to ascertain the reasons for non-attendance of partners. The Committee Manager agreed to bring a report around the results of this survey to the next meeting of the Group.

Brian Smith advised that broader discussion may be useful around the barriers to young people attending meetings and the Committee Manager agreed to feed this information back to the Community Planning Partnership Management Committee. Antonia Baird advised that Youth Forums had previously been welcomed to attend the meetings and found them to be interesting and beneficial, Antonia advised that she would be happy to be part of a broader discussion around this.

Rachel Whyte suggested that it may be beneficial when writing to partners to confirm that a depute can attend meetings where required, the Committee Manager agreed that this could be communicated to partners.

Decision

The Mid Argyll, Kintyre and the Islands Area Community Planning Group:

1.    considered and noted the briefing note;

2.    agreed that the Committee Manager would carry out a survey of all members of the Group to ascertain potential solutions for better attendance and provide a report on the results of this survey at the next meeting of the Group;

3.    agreed that potential barriers to youth engagement with meetings be raised with the Community Planning Partnership Management Committee; and

4.    agreed that the Committee Manager would communicate to all members of the Group that they could send a depute to the meetings if unable to attend personally.

(Reference: Report by Committee Manager, Argyll and Bute Council, dated 3 February 2021, submitted)

Report by Committee Manager

The Group considered a briefing note which related to the virtual meeting of the Community Planning Partnership Management Committee which met on 2 December 2020.

Decision

The Bute and Cowal Area Community Planning Group noted the briefing note.

(Reference: Briefing note by Committee Manager, dated 2 February 2021, submitted)