Agenda and minutes

None declared.

CHORD Programme Management Board 4 December 2009

The Minutes of the CHORD Programme Management Board meeting held on 4 December and 18 December 2009 were approved as a correct record.

Report by Head of Facility Services

A report proposing the development of an Outline Business Case for the construction of a new All Weather Pitch for Campbeltown to be either procured as the Community Facility element of the Campbeltown CHORD project, or within the scope of the replacement of the existing Grammar School was considered.

Decision

1.             Agreed that the Head of Facility Services undertake the development of an Outline Business Case (OBC), separate from the Campbeltown CHORD Project,  which will identify the preferred option for the procurement of a new All Weather Pitch at either Kinloch Green or at the Grammar School site; and

2.             Agreed to instruct the Head of Facility Services to prepare a Project Initiation Document setting out the scope, process, timetable and resources required to undertake the OBC for consideration by the Campbeltown CHORD Project Board and then the Programme Management Board.

(Reference: Report by Head of Facility Services dated 6 January 2010, submitted)

Councillors Colville and Semple left the meeting.

The Committee resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for the following 2 items of business on the grounds that they were likely to involve the disclosure of exempt information as defined in Paragraphs 6, 8 and 9; and 6, 8 and 9 respectively of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

Report by Head of Economic Development and Strategic Transportation

A report presenting the findings of the final draft of the Full Business Case (FBC) for the Oban Bay/Harbour Short Stay Yacht Berthing Facility was considered.  The FBC was finalised following presentations to the Oban Project Board on 2 and 17 December 2009 and subsequent stakeholder consultation.

Decision

The Board agreed:-

1.             To accept the findings and detail of the Full Business Case for the Oban Bay/Harbour Short Stay Yacht Berthing Facility;

2.             Based on discussions held on 5 January 2010, to give Oban Bay Marine 12 weeks to prepare a revised proposal based on the findings of the FBC and within the CHORD funding allocation;

3.             That a letter be sent to Oban Bay Marine detailing the expectations of the Council in respect of this project; and

4.             That a further report be brought to the Oban Project Board and then the Programme Management Board.

(Reference: Report by Head of Economic Development and Strategic Transportation dated 17 December 2009 and draft FBC for the Oban Bay/Harbour Short Stay Yacht Berthing Facility dated December 2009, submitted)

Councillor Duncan MacIntyre left the meeting.

Report by Head of Economic Development and Strategic Transportation

The CHORD Programme Office is seeking to enter into a Framework Agreement for the provision of consultancy services.  Tenders for this commission have now been returned and an initial assessment of the quality submissions made.  A report detailing the findings of the initial assessment and recommending those companies that should be invited to attend an interview in order to finalise the quality assessment was considered.

Decision

1.             Noted the findings of the initial assessment of the quality submissions;

2.             Agreed to invite four companies to attend interview, on the basis of the advice given by Officers and as detailed at paragraph 2.1 of the report; and

3.             Noted that following these interviews carried out by the CHORD Programme Office a report would be brought back to the Programme Management Board.

(Reference: Report by  Head of Economic Development and Strategic Transportation dated 29 December 2009, submitted)