Venue: Corran Halls, Oban
Contact: Danielle Finlay, Area Governance Assistant - 01631 567945
Note | No. | Item |
---|---|---|
APOLOGIES FOR ABSENCE Minutes: There were no apologies for absence. |
||
The
Chair ruled and the Committee agreed, in terms of Standing Order 3.2.2 that a
report regarding the Iona 2013 Celebrations, dealt with at item 16 of this
Minute, be taken as a matter of urgency due to the event being held in May 2013
and the need for Members to be advised of the current position. |
||
DECLARATIONS OF INTEREST Minutes: None. |
||
MINUTES |
||
MINUTES OF THE MEETING HELD ON 12 DECEMBER 2012 PDF 78 KB Minutes: The Minutes of the meeting of 12th December were approved as a correct record subject to the amendments on page 2 at item 2, to indicate that Councillor Elaine Robertson declared a non financial interest in Shopmobility and on page 8 at item 20, to indicate that Oban Ganavan Cycle Way was not discussed but referred to the Area Community Planning meeting taking place later that day. |
||
MINUTE OF THE SPECIAL MEETING HELD ON 16 JANUARY 2013 PDF 62 KB Minutes: The Minutes of the meeting of 16th January were approved as a correct record subject to the amendment on page 11 at item 3 Third Sector Grants - Dunollie, to reflect the fact that Councillor Duncan MacIntyre had asked for his concerns to be noted in relation to the decision reached by the Area Committee. |
||
PUBLIC QUESTION TIME |
||
FEEDBACK FROM PREVIOUS PUBLIC QUESTION TIME i. Verbal update by Councillor Hall on Welfare Reform/Bedroom. ii. Update from Area Manager, Adult Care on Quality Assurance for Care Homes. Minutes: (i)
Councillor Hall responded to a question raised
by a member of the public about what assistance would be given to members of
the public who could be affected by the changes to the Housing Benefit changes
coming into effect in April 2013. He gave an overview of the
legislation and a brief description of who it could affect and the exemptions.
He stated that £5.4m had been made available by the Scottish Government to
assist social housing landlords and other relevant organisations train their
staff in order that they can best advise claimants who feel they could be
affected by the legislation and to produce documentation to assist the public
in understanding the legislation. He advised members of the
committee and the public present at the meeting that this was a complex
piece of legislation and if they feel it may impact on them to contact their
landlord as soon as possible for advice. He added that he was reassured that
the housing associations in Oban were on top of the issue and would be able to
advise tenants appropriately, as would the Department of Works and Pensions. (ii) It was agreed that Shaun Paul Davidson would respond to Mr Leddy’s question as part of his presentation at item 9 of this Minute. |
||
PUBLIC QUESTION TIME Minutes: Neil MacIntyre asked a question in
relation to the Council’s budget. He
asked if Community Grants were still getting £400K a year and if it was the
largest grant the Council paid out?
Councillor McCuish advised that this was not a
grant and that it was a Service Level Agreement, he then explained the
difference between them. Mr Larry Nugent asked the Committee if members of the public
were on the Monitoring Team. Shaun Paul
Davison confirmed there are no members of the public in the Team but advised
that it was something which would be considered. Mr Bob Allan asked if the Council Officers who provide Care Services on the Islands are subject to the same monitoring as outside providers? It was agreed that Shaun Paul Davidson would speak to Mr Allan at the end of the meeting. |
||
OBAN HOCKEY CLUB Presentation from Tara Pollock Minutes: Tara Pollock from Oban Hockey Club gave a presentation on
the clubs history, progress to date and asked for the Committees support for
their future plans . Decision The Committee congratulated Tara on her informative presentation. |
||
Report by Service Manager – Resources Minutes: A report summarising Glencruitten
Hostel’s history, including the recent audit and the corrective action, was
considered. The report also comments on
the quality of care and support as well as the close working relationship with
Oban High School. Decision The Committee noted the report and congratulated the Hostel
Manager for all the good feedback. (Ref: Report by Hostel Manager and Service Manager dated 13th February 2013, submitted). |
||
Report by Executive Director of Community Services Additional documents: Minutes: A report outlining recommendations to develop the role of
Children’s Champions across Argyll and Bute, was considered together with a
recommendation from the Council following their meeting on 24 January 2013 to
make appointment of a Children’s Champion for Oban, Lorn
and the Isles. Decision The Committee agreed to appoint Councillor Elaine Robertson
as the new Children’s Champion for Oban, Lorn and the
Isles. (Ref: Report by Executive Director of Community Services dated 26th November 2012, submitted). |
||
NEW OBAN HIGH SCHOOL PDF 60 KB Report by Head of Facility Services Minutes: A report providing a brief update on the progress that is
being achieved in relation to the Oban High School replacement project, was
considered. Decision The Committee noted the current position. (Ref: Report by Executive Director of Customer Services dated 24th January 2013, submitted). |
||
QUALITY ASSURANCE AND CONTRACT MONITORING ARRANGEMENTS - CARE AT HOME PDF 131 KB Report by Performance Improvement Officer Minutes: A report setting out a framework to delivering quality
assurance and contract management following the outcome of the recent tender,
was before the Committee for consideration. Decision The Committee:-
i.
Noted that following implementation of the
Framework, for Care at Home Services to Older People, the majority of services
will be delivered by the independent sector which would result in a
significantly increased level of provision being under contract with a potentially
greater number of external providers in the short to medium term.
ii.
Agreed that this matter continue to be reported
to the Area Committee, on a quarterly basis, for a 1 year period. (Ref: Report on Older Peoples Care at Home: Quality Assurance and Contract Management, submitted). |
||
Report by Executive Director of Development and Infrastructure Minutes: A report providing a review of the recently published
Ferries Plan and how it impinges on the Oban, Lorn
and the Isles area was considered. Decision The Committee agreed to note the contents of the report and
that a further report will be presented to the Council in March which will set out
the Council’s proposed position in regard to the Ferries Plan and associated
actions. (Ref: Report by Marine Operations Manager dated 18th January 2013, submitted). |
||
PASSENGER ACCESS SYSTEM PDF 75 KB Report by Marine Operations Manager (to follow) Minutes: Issues relating to the future replacement of the current
Passenger Access System (PAS) at Craignure, following
the publication of the Scottish Ferries Plan in December 2012, were outlined in
a report by the Marine Operations Manager. Decision The Committee:-
i.
Noted the report and the partnership between
Argyll and Bute Council and CMAL to develop a business case and communications
plan; and
ii.
Agreed that a progress report will be brought to
the Area Committee in April 2013 together with an indicative procurement
timetable. (Ref: Report by Marine Operations Manager dated 13th February 2013, submitted). |
||
DE-CRIMINALISATION OF PARKING PDF 113 KB Report by Head of Roads and Amenity Services (to follow) Minutes: Arrangements in hand to prepare a business case for
presentation to Council in April 2013 were outlined together with advice that
Strathclyde Police would continue to provide enforcement through the busier
months until DPE (Decriminalised Parking Enforcement) was introduced. Decision The Committee:-
i.
Noted the report; and
ii.
Agreed a further report should come to the March
Business Day. (Ref: Report by Head
of Roads and Amenity Services dated 13th February 2013, submitted). |
||
LOCAL ACHIEVEMENTS Verbal update by Governance and Risk Manager Minutes: The Committee were invited to consider recommendations from
the Short Life Working Group on Local Achievements. Decision The Committee agreed the recommendations from the Short Life
Working Group as follows:- 1. The proposed Lorn medals are not required given the existing mechanisms to recognise achievement or voluntary service. 2. Quaichs should be issued to deserving individuals and that the following process is noted i. Proposals intimated to the Council be held pending a Chatham house discussion in September each year to consider nominations; ii. That discussion will consider if an alternate route should be looked at i.e. BEM submission; iii. A recipient will not normally be eligible for doing the ‘day job’; iv. If there is public speculation around an award for an individual that may be a factor that will mitigate against an award being made; v. No Member should engage in discussion or express support for any proposal publically until the award has been presented; vi. Members should have regard to previous award justification in ensuring the Quaich remains highly valued by a recipient; vii. The award would be made on the basis of either; -actions that have promoted Oban Lorn and the Isles beyond the authority area; and -voluntary service to the community and that service are drawing to an end. 3. Clubs and organisations who have achieved significant national or international success or where they have achieved a landmark in their chosen area of participation will be eligible for a Quaich or plaque and the same process and timeline will be followed as for individual awards unless there are exceptional circumstances. 4. The Area Committee will seek to agree such awards by consensus as worthy recipients should engender a wide degree of support .The Area Committee will consider whether the scoring mechanism used by third sector grants assessment process might be helpful. |
||
Report by Area Governance Manager Minutes: A report updating the Committee on the current position in
regard to capital receipts for the purpose of forward planning the use and
allocation of this funding, was considered. Decision The Committee:-
i.
Noted the updated detail of this report subject
to the amendment on page 42 at item 3 (3.2) to show that the Tear Recycling
Group had contributed 50% of the total amount indicated in the report.
ii.
Agreed that the previously agreed allocations
which have not yet been spent, which are detailed at 3.2 of this report, are
not likely to be required and are therefore removed, and note that when free
funds become available they must be used in accordance with the conditions
outlined within paragraphs 3.5 to 3.7 of the submitted report. (Ref: Report by Area Governance Manager dated 24th January 2013, submitted). |
||
TIREE HIGH SCHOOL - PERFORMANCE REPORT PDF 1 MB Report by Headteacher of Tiree High School Minutes: The Committee agreed to continue this item to the April Area
Committee as the Headteacher of Tiree
High School could not be present due to adverse weather conditions. (Ref: Report by Headteacher of Tiree High School dated 13th February 2013, submitted). |
||
IONA 2013 CELEBRATIONS UPDATE PDF 49 KB Minutes: An urgent report setting out the background to the Iona 2013
Celebrations, and the key role the Council is playing in assisting stakeholders
in preparing for this event, of national importance, was considered. Decision The Committee noted the report. (Ref: Report by Senior Development Officer dated 13th February 2013, submitted). |
||
The Committee resolved in
terms of Section 50A(4) of the Local Government (Scotland) Act 1973, to exclude
the public for the following 2 items of business on the grounds that it was
likely to involve the disclosure of exempt information as defined in Paragraphs
6
and 6 and 9 respectively of Part 1 of
Schedule 7A to the Local Government (Scotland) Act 1973. |
||
A member of the public sought to challenge the application of Local Government Scotland Act 1973 in relation to the report on Glenforsa. The Governance Officer advised Members due to the content of the report, the application of Local Government Scotland Act was correct. The Committee accepted this advice and subsequently the press and public were required to withdraw from the meeting. |
||
E1 |
BRIDGE OF ORCHY WATER SUPPLY Report by Head of Facility Services (to follow) Minutes: A report documenting
progress in relation to the private water supply was submitted for
consideration. Decision The Committee agreed to
note the current position and endorse the progress the Council has made to
date. (Ref: Joint report by Directors of Customer Services and Development and Infrastructure dated 24 January 2013, submitted). |
|
E2 |
GLENFORSA Report by Strategic Transportation Manager (to follow) Minutes: A report summarising a review carried out on the operations at Glenforsa Airfield was considered. Decision The Committee agreed:- i. The recommendation at 2.1 in the report; ii. To amend the recommendation at 2.2 in the report as follows, further analysis of the strategic and economic importance of Glenforsa airfield will require to be carried out, including consultation, prior to making a considered decision on whether model 4 could be taken forward in the long term to secure a safe and sustainable future. iii. That a further report come to both the March Business Day and April Area Committee providing updates on progress. (Ref: Report by Strategic Transportation Manager dated 13th February 2013, submitted). |
|
E1 Paragraph 6 Information relating to the financial
or business affairs of any particular person (other than the authority). |
||
E2 Paragraph 6 Information relating to the financial
or business affairs of any particular person (other than the authority). |
||
Paragraph 9 Any terms proposed or to be proposed by
or to the authority in the course of negotiations for a contract for the
acquisition or disposal of property or the supply of goods or services. |