Agenda and Minutes

Apologies were intimated from Councillor Daniel Kelly.

There were no Declarations of Interest.

Agreed that the Minute of Meeting 4 August 2009 be approved as a correct record subject to:-

Item 5 – Insert wording “Councillor Andrew Nisbet, having Declared an Interest in the following Item, left the room and took no part in the discussion of this item.”

Item 5(a) para. 2 to read: “27^th August 2009”

Item 5(b) para. 3 to read “which is not”

Agreed that the Minute of Public Question Time 4 August 2009 be approved as a correct record.

Agreed that the Minute of Meeting 27 August 2009 be approved as a correct record.

Two Education Development Grants were presented for consideration.

Decision

1. Noted the balance of £8708 for the financial year 2009/2010.

2. Noted the tabled application from Arrochar Parish Church TASK Youth Club.

3. The Education Development Grants were determined as follows:-

The meeting adjourned at 9.55am and reconvened at 10.00am

(Ref: Report by Area Community Education Learning & Regeneration Manager dated 6 October 2009, submitted)

Two Social Welfare Grants were tabled for consideration

Decision

1. Noted the balance of £4789 for the financial year 2009/2010.

2. The Social Welfare Grants were determined as follows:-

(Ref: Report by Area Manager, Resources, dated 6 October 2009, submitted)

The meeting adjourned at 10.35am in terms of Public Question Time and reconvened at 11.05am

The Head of Facility Services tabled a report on the scope for the provision of community cultural and recreational facilities within the Project Brief for the refurbishment of the former Clyde CE Centre.

Decision

1. Noted that the Project Board has approved the consideration of the inclusion of community cultural and recreational facilities within the Project Brief for the refurbishment of the former Clyde CE Centre; on the basis that incorporation of these facilities would be “cost neutral”.

2. Agreed to mandate the Project Team to undertake a stakeholder consultation exercise to determine the nature and extent of demand for cultural & recreational facilities which could be provided for within the refurbishment of the ground floor of the former Clyde CE Centre.

3. Agreed to approve the development of design proposals for the incorporation of cultural and recreational facilities within the ground floor of the former Clyde CE Centre, which would be funded from the proceeds from the sale of the former Templeton Library, currently held by Argyll and Bute Council.

4. Agreed to direct the Project Team to provide the Area Committee with a progress report on 1 December 2009.

5. Agreed to ask the Head of Facility Services, in consultation with the Funding Officer, to seek further opportunities to secure additional match funding from other cultural sources.

6. Agreed the Head of Facility Services and Area Corporate Services manager clarify the position regarding the financial contribution by Argyll and Bute Council to the Community Centre Trust to formulate an Outline Business Case for a stand alone Community Centre.

(Ref: Report by Head of Facility Services, dated 5 October 2009, submitted)

Members considered a report by the Director of Operational Services confirming the full extent of the internal Department Budget for Festive Lighting works in the Helensburgh and Lomond area, comparing the funding levels with a neighbouring authority and also giving options for the extent of display possible within funding constraints.

Decision

1. Agreed to accept donation cheque of £2800 towards funding the Helensburgh Christmas lights, from The Claddoch Centre and send letter conveying the Helensburgh & Lomond Area Committee’s gratitude to Mrs and Ms Mundie.

2. Agreed to note the restricted value available from the internal budget and the comparison in funding with other displays in the vicinity.

3. Agreed to Option 3 as contained within the report on the basis that the decision at 1. would be used to fund the shortfall for the Helensburgh and Lomond Christmas Lights in Colquhoun Square.

4. Agreed that 6 members meet with relevant Operational Services Officers to develop a Sustainable Strategy for the maintenance and storage of Christmas lights.

5. The Director of Operational Services submits the draft Sustainable Strategy to a future Area Committee for consideration.

(Ref: Report by Head of Operational Services, dated 5 October 2009, submitted)

Members considered a report by the Network and Environment Manager in which a request had been received by Helensburgh & District Round Table for permission to host the Bonfire in Helensburgh Pier Car Park and to utilise the main pier for a Fireworks Display.

Decision

1. Agreed to approve the request contained within the report.

2. Agreed that no charge be made for the use of the car park.

(Ref: Report by Network & Environment Manager dated 6 October 2009, submitted)

The Committee will be asked to pass a resolution in terms of Section 50(a)94) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part 1 of Schedule 7a to the Local Government (Scotland) Act 1973.

The appropriate paragraph is:-

Paragraph 9               Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.

Members considered a report by the Area Corporate Services Manager which provided an update on the work being undertaken to establish the current condition of halls within the Helensburgh & Lomond area.

Motion

Moved by: Councillor Andrew Nisbet

Seconder: Councillor Gary Mulvaney

To appoint the Vice Chair, Councillor Ellen Morton as lead elected member, to liaise with relevant officers to ascertain the current condition of halls within the Helensburgh and Lomond area.

Amendment

Moved by: Provost William Petrie

Seconder: Councillor George Freeman

To appoint Councillor Vivien Dance as lead elected member, to liaise with relevant officers to ascertain the current condition of halls within the Helensburgh and Lomond area.

Decision

The motion was carried by 6 votes to 3 and the Committee resolved accordingly.

(Ref: Report by Area Corporate Services Manager, dated 2 October 2009, submitted)

The Committee resolved in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, to exclude the public from the following item of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 9 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

Decision

1. Noted that the report was not tabled as information from a third party had not been submitted to the Council.

2. Agreed to continue item to the next meeting of the Helensburgh and Lomond Area Committee