Agenda and minutes

Apologies for absence were intimated on behalf of the following:-

Councillor Donald MacMillan

Councillor Dougas Philand

Chief Inspector Marlene Baillie

Peter Bain

The Chair welcomed everyone to the meeting and proffered good wishes to Councillor Donald MacMillan on behalf of the Mid Argyll, Kintyre and the Islands Area Committee for a speedy recovery.  

There were no declarations of interest.

The Minute of the previous meeting held on 4 April 2012 was approved as a true record subject to the following amendment:-

Page 2, Item 4 – Public and Councillors Question Time

Councillor Colville advised on similar problems in Glebe Street, Campbeltown.

Matters Arising:-

Councillor Currie reported on the disappearance of a large stone from Tayinloan beach.  The stone was of significance to the local area.  Councillor McAlpine stated that the local police were investigating this incident.

Councillor Kelly enquired if there had been any feedback from Strathclyde Police in regards the marauding youths in the Dalaruan and Carlton areas of Campbeltown.  He also enquired on the status of his request in regards making due representation to tackle anti-social behaviour of  tenants to the Scottish Government

Action:  Shirley MacLeod would ascertain if there was any update in regards these 2 issues and update Councillor Kelly accordingly.

Councillor Taylor enquired on the background and current status of Clock Lodge.

Action: Shirley MacLeod would again ascertain the current status and advise Councillor Taylor.

Councillor McAlpine enquired if Chief Inspector Baillie would be replaced.

Action:  Shirley MacLeod would make enquiries and report back to Councillor McAlpine.

Councillor Kelly raised the issue of the Brass band and Woodwind tuition in the South Kintyre area.  Recent changes to the tuition structure had resulted in an instructor providing tuition.  However, the tutor was moving on and this would result in a severe lack of tuition for South Kintyre pupils.

Action:  Members agreed that a letter would be drafted to Carol Evans, Head of Education requesting a member of the Education Department attend the next MAKI BD/AC to update the MAKI Area Committee on this issue.

Members considered a report on the latest Area performance across the range of services selected.

Decision:

The Committee agreed to-

a)                  Review and develop the performance reported on the Area Scorecard

at the next MAKI Business Day to better reflect current topics of interest.

b)                  Request that officers from areas showing red on the Area Scorecard attend the Area Committee to explain the significance and give detailed explanation of these Red indicators..  

(Reference: Report by the Improvement and Organisational Development Programme Manager – submitted).

Members considered a report to appoint to local bodies/organisations within the Mid Argyll, Kintyre and the Islands area.

Discussion ensued in regards the possible amalgamation of local Crime Prevention Panels with Community Safety Forums.  Further discussion followed and it was agreed that contact would be made with relevant groups to clarify they were still functioning and the need for representation by Members.  An update would come to the next MAKI Area Committee. 

Action:  The Area Governance Manager would progress this and report back to Members.

Decision:

The Committee agreed on the following appointments:-

This item would continue for further discussion to the next MAKI Area Committee, upon receipt of replies from the organisations who had been written to determine if  Member representation was still needed at future meetings.

(Reference: Report by the Area Governance Manager – submitted).

Members considered a report in regards the administration of Common Good funds.

Decision:

The Committee agreed that Ward 1 Members be appointed to undertake the administration of the Campbeltown Common Good Fund and that Ward 3 Members be appointed to the adminstration of the Lochgilphead Common Good fund.

Reference: Report by the Executive Director,  Customer Services – submitted).

Members considered a report providing an update and information on the status and membership of local Community Safety Forums and outlining where these lie in relation to other groups.

Decision:

Members agreed to the recommendations contained within the report and appointed Councillor Anne Horn and Councillor Sandy Taylor as Members to the Mid Argyll, Kintyre and the Islands Community Safety Forum.  Councillor Horn and Councillor Taylor accepted the nominations.

(Reference: Report by the Area Governance Manager – submitted).

The Committee considered a report providing updates on outstanding road-related issues in the MAKI area.

The Contracts Manager explained the process that the Roads Department undertook to determine the work programme for MAKI roads.  Councillor Semple questioned the uneven tread on certain roads and enquired on the scope to reduce this uneveness.  Stewart Clark informed Members of the retreading process and agreed that he would provide a video at a MAKI Business Day meeting detailing the procedure.

Councillor Semple questioned the rationale for determining priorities and the Head of Roads and Amenity Services reported on the procedure that was undertaken. He continued that at present there was a 3 year works programme.  However, plans were in progress to move to a 10 year programme.

Councillor Semple highlighted the importance of Members being aware of this detail.

Councillor Colville requested that Members be provided with the following detail:-

·         Quality rating detail

·         Timetable of brush cutting/grass cutting on the A83

·         Proposed traffic management plans for Campbeltown centre.

Stewart Clark was also asked to look at how to improve pedestrian safety in the vicinity of the Heritage Centre and the Bunkhouse location, to have regard to the traffic management survey work incorporated in the Campbeltown Yellow Book Study, and to report back to Members on suggestions in light of these investigations.

Action: The Head of Roads and Amenity Services would  provide the following:

a)                  Plans of road works in Kennacraig/Clachan area to Members.

b)                 A timetable of grass cutting to local Community Councils.  

c)                  Bring a video detailing the retreading process to the next MAKI Business Day meeting. 

d)                 Roads and Asset Management Plan to the next MAKI Business Day meeting – classifying roads for relevant maintenance.

Decision:

The Committee agreed to note the report.

(Reference: Report by Contracts Manager – submitted).